Minutes of Briefing Session held for Training Providers on the 3rd December 2007 at
Bytes Conference Centre in Midrand, Gauteng.
Facilitator :
In attendance:
Richard Mokgata – Executive Manager: SMME (W&RSETA)
Paul Mmakola – Project Coordinator (W&RSETA)
Noluyolo Noganta – Project Manager (Tutuka)
Project Introduction
1. Pilot project to support 500 SMEs through training vouchers.
2. Each Company will qualify for vouchers worth R5000
3. The companies can structure the R5000 in any way that they like. (ie. One R5000
voucher for 1 employee or 5 X R1000 vouchers for 5 employees)
4. Where the training exceeds the value of the voucher, the difference will be for the
company’s account.
5. The voucher is presented to the Training Provider who then authorizes it with the
W&RSETA before commencing with the training.
6. The voucher is finally redeemed for payment at the W&RSETA once the training is
completed.
7. Process is elaborated in attached flowchart.
Training Provider Invitation
1. Training providers are invited to logon to http://www.wrsetavoucher.org.za in order to
register as training providers.
2. The guidelines for registration are on the website
3. There are a number of requirements to be met in order to qualify
4. Proof of accreditation
a. Tax clearance
b. Signed Code of Conduct
c. Signed MoU
d. Complete list of courses to be loaded
5. Process flowchart attached
6. Website will be opened on 3rd December 2007
7. Providers can visit website after that.
8. Detailed directions for application are available on the website.
Invitations will be sent to all providers to alert them of the opening of the website.
Further information is available on request from the W&RSETA at 012 676 9000.
APPLICATION PROCESS FOR TRAINING PROVIDERS
Invite Providers to apply
online
Distribute “Invitation to
Participate” to accredited Training
Providers
Training Provider applies
online
Application Assessed
Training Provider complete online
application
Confirmation issued to Training Provider
via e-mail, telephone or fax regarding
approval/non-approval
Training Providers submits
application
Request to Training Provider to submit
course information online, including full
course details, NQF Level, course fee,
venues and training dates
Accredited Training Provider submits
copy of current VAT clearance
certificates and proof of accreditation
status/ certificate from relevant SETA
Training Provider submits course
information
The SETA assesses relevant courses
and approve for inclusion on
course/provider database
Training Provider receives confirmation
of course information approved
Voucher/s Issued
e-Mail and SMS notification to
Training Provider of training
vouchers to learner/s
Training Conducted &
Voucher/s Redeemed
Learner books training with the
Training Provider
Learner/s attend training within 3
months of voucher issue date
Training provider can contact
the learner/s to let them know of
the dates when the course they
have selected is running
Monthly invoices are submitted by
training providers to SETA for
redeemed vouchers inclusive of
learner’s results, training report or
attendance register
SETA refunds Training Provider
for training conducted
APPLICATION PROCESS FOR SMEs
Invite SMES to apply online
Distribute “Invitation to Apply”
to ESETA SMEs
SME applies online
SME Organisation complete
online application
SME organisation submits
application
Application Assessed
Verification that mandatory
processes have been
adhered to
Voucher/s Issued
e-Mail and SMS notification to
learner/s of approved training
vouchers
Non-levy paying SME organization
submits tax clearance certificate &
company registration documents
Confirmation issued to SME
Organisation/ learners via e-mail, sms,
telephone or fax regarding
approval/non-approval
SME Organisation applies on-line
for remaining funds available
Approve or decline application
Learner/s attend training within
3 months of voucher issue date
Levy Paying SME Employer
submits LNumber – ensuring skills
levies are paid up to date
Re-application for remaining
funds available
SME Organisation.learners
receives confirmation of
application
SME Organisation submits
application
Verification that mandatory
processes have been
adhared to
Approve or decline application
SME Organisation.learners
receives confirmation of
application