ENZCon: The Preparation and Presentation of Papers
A N Author1 O T H R Authors2
1
Department of Software & Electronic Engineering
Faculty of Technology, An Institute of Technology
PO Box 12-345, A City, COUNTRY.
Email: a.author@ieee.org
2
Department of Physics, Some University,
Private Bag 67-890, Other City, COUNTRY.
Email: authors_o@phys.som.ac.nz
Abstract:
The paper presents guidelines for the preparation of camera-ready
manuscripts for the Electronics New Zealand Conference 2003, (ENZCon’03).
Some technical aspects of paper presentation are referenced [1], [2].
Note: formats have not been changed from other ENZCon Guidelines.
Keywords
Title, Abstract, Keywords, Introduction, Heading, Style, References.
1. INTRODUCTION
2.2
Authors are responsible for the quality of their paper
and are kindly requested to observe the following
guidelines for the preparation and delivery of their
camera-ready manuscripts.
ENZCon provides a refereed venue where interesting
and/or valuable work in electronics may be described
for the first time. Both oral and poster presentations
will be included in the programme of ENZCon’03.
Regardless of the format, authors are invited to
submit a written report, of up to 6 pages, for
publication in the Conference Proceedings.
All authors are required to follow the paper format
described below. Papers that do not adhere to these
instructions may not be published. Upon notification
of acceptance, a copyright sheet will be forwarded to
the nominated author. Publication may not proceed if
the copyright declaration is not signed.
2. MATS, MARGINS and UNITS
2.1
Electronic Submission.
If submitting electronically, please mail a .pdf (print
optimised) version to enzcon03@phys.waikato.ac.nz.
This is the preferred submission option.
The
proceedings will NOT be printed in colour, so please
ensure all figures are in grey scale. If the completed
.pdf is too large for your (or our) mailserver to
handle, please email the above address for FTP
instructions.
ENZCon’03 Paper Preparation details.
Full-size Camera-Ready (CR) Manuscripts.
Prepare CR paper in full size format, on white, high
quality, single sheet A4 paper. Each sheet must be an
unpasted photocopy, or a laser printed page, to allow
laser over-printing of page numbers. Post with
cardboard protectors (to avoid creasing) to
Dale Carnegie,
ENZCon03,
Department of Physics and Electronic Engineering,
University of Waikato,
Private Bag 3105,
Hamilton, New Zealand.
When formatting pages, set the margins and columns
as follows:
Paper size, A4
Left margin
Right margin
Top margin
Bottom margin
Number of columns
Column separation
Column width
Paragraph align
Text font
:
:
:
:
:
:
:
:
:
:
Text size
Line spacing
Tab stops
:
:
:
21.0 cm  29.7 cm
25 mm
25 mm
20 mm
20 mm
2
7 mm
76.5 mm
justified, left and right
Times New Roman,
Times Roman, (Times).
10 pt
single, (4 mm)
5 mm
Footnotes should not extend into the bottom 20 mm
margin space. This is reserved for page numbering.
2.2
Units
SI units must be used for primary units. If necessary,
CGS or other units may be used, but avoid combining
SI and other units (e.g., current in Amperes and
magnetic field in Oersteds!). Never use English units,
unless they are identifiers in trade (e.g., “3.5-inch
disk drive”)
3. HEADINGS
3.1
Main Headings
The main heading should be typed in capitals,
numbered and centred. Leave a space of two lines
above and one line below the main headings.
3.2
4.3
Paper text
The main text of the paper should be in 10 pt Times.
A blank line separates paragraphs from each other,
and all text is justified left and right. Paragraphs
(except for references) are not indented.
4.4
Figures and Tables
Figures and tables should be placed in the paper
body, as close to where they are referenced as
possible. If this cannot be done, then they may be
placed in the appendix and clearly referenced.
Figures and tables should be clearly and simply
captioned, although sufficient information should be
provided for the figure to be understood without
further reference to the text.
If necessary, figures and tables may extend across the
full page, between the 25 mm margins, at either the
top or bottom of the page.
Subheadings
Subheadings should be typed flush to the left hand
side of the column in lower case with initial capitals
for all main words. Underline or italicise these
headings and leave a space of 1 line above and below.
Figure numbers and captions should be typed below
the figures.
3.2.1 Subsubheadings. These should be typed as for
3.2 Subheadings and be underlined or italicised. The
text following should continue after a full stop. The
use of more than three levels of headings is
discouraged.
4. STYLE
4.1
First Page
The Title block is centred. The title font and size are
16 pt Times New Roman, bold, and the first letter of
each main word should be capitalised.
Author names should be 10 pt bold, one (14 pt) line
below the title, and centred. Following the author
name(s) is a two-line space and then the author
affiliations, addresses and email addresses, which are
also centred and each (if more than one) separated by
one line.
The abstract and keywords follow, as shown on the
first page. This text is 10 pt and paragraphs are
indented, left and right, by 10 mm. The abstract is
recommended to be within 50 to 100 words. Three to
seven keywords should be presented to indicate the
main topics discussed in the paper.
4.2
Units
There should be a space between a value and the
corresponding unit, for example, 10 mm.
ENZCon’03 Paper Preparation details.
Figure 1. Front Operating Panel of the ROV
Table captions, however, should be defined before the
table item.
TABLE 1.
(1)
(2)
(3)
4.5
The caption comes before the table.
X
10.2 
31.1 
0.52 
Y
11.6 
33.9 
0.25 
Z
15.3 
29.8 
0.12 
Equations
Equations should be typed within the text and should
be numbered consecutively throughout the typescript.
The equation number should be typed in parenthesis,
flush with the right-hand margin of the column
AB AB
(1)
B. Provo, “NELCON Conferences: The
Presentation and Preparation of Papers.”
NELCON’92 guideline to authors.
5. CONCLUSIONS
Once a manuscript has been sent to the printers,
corrections or changes to it cannot be made.
Therefore, please check camera-ready manuscripts
thoroughly before submission.
Finally, a checklist:




Check that the paper is in the correct
ENZCon format, and no more than 6 pages in
length?
Keep a photocopy of the manuscript.
Please put name(s), paper title and page
number on the back of each sheet in pencil.
Please provide an (email) address for receipt
acknowledgment of your paper.
6. APPENDIX
Appendices should be used to present information
that is not directly relevant to the theme of the paper.
Full page figures, diagrams, or tables may also be
placed here.
Sources of information that do not meet strict
reference criteria should also be placed in an
appendix. These may include FTP and WWW site
addresses, as well as details of technical data that may
be useful to those wishing to pursue details of your
paper.
7. ACKNOWLEDGMENTS
The acknowledgment section should acknowledge
those sources and individuals whose support,
information and/or work has contributed to the
content, or assisted the development, of the paper.
Such contribution or assistance should be significant,
but would not warrant inclusion as an author, nor
meet reference criteria.
This paper has been very slightly modified from the
version prepared for previous ENZCon conferences.
The following was found useful in the preparation of
this example paper:
8. REFERENCES
These are an important part of any technical or
research publication. Sufficient information must be
provided to make it easy for readers to check the
validity of any quotes or referenced material that the
author has noted in support of the paper's content.
Material that is referenced should have been
published in a form that is readily accessible.
Currently, this means that quoted references should be
archived at sites accessible through standard library
services (for example: printed journals and
proceedings).
8.1
Reference format
References must be typed in a separate reference
section at the end of the paper, with items referred to
by numerals in square brackets. The order of
references should match the order in which the
material is cited in the body of the paper.
References should be completed in IEEE style as
follows:
Papers: Author(s) first initials followed by last
name, title in quotation marks, periodical in italics,
volume, inclusive page numbers, month and year.
Books:
Author(s) first initials followed by last
name, title in italics, location, publisher, year,
chapter,
inclusive
page
numbers
(where
appropriate).
Format the reference paragraphs with a 0.7 mm tab
stop and a 7 mm hanging indent. The tab stop should
follow the reference number, before the author(s)
name.
[1] G. Moss, Visual Ways, MAF Advisory Aid
Book, B. Marris Ed., Government Printer,
Wellington, 1982.
“IEEE Information for Authors”, IEEE
Transactions on Robotics and Automation, 1995.
[2] G. Moss and J. Magurk, (Editors), Ways With
Words, MAF Advisory Aid, Government Printer,
Wellington, 1976.
“Preparation of Papers in Two-Column Format for
M2VIP’95” guidelines to authors, Mechatronics
and Machine Vision in Practice, Hong Kong,
1995.
[3] Electronic Design, How To Write for Electronic
Design, Hayden/VNU, Hasbrouck Heights, NJ
07604, received 1988.
D.A. Carnegie, “ENZCon Conferences: The
Preparation and Presentation of Papers.”,
ENZCon 1994 and 1995 guidelines to authors.
[4] J. Fraser, (Ass. Editor) “At the Next Technical
Conference, Don't Just Sit There,” EDN,
Relevant Issues editorial, pp 2-23, May 2 1991.
ENZCon’03 Paper Preparation details.