Some Frequently Asked Questions on Flexitime for Academic Services
1
If I do not “opt in” to the flexitime scheme, what will be my working pattern?
2
How do I record my hours?
3
Format of hours recorded?
4
What is the maximum number of hours I can carry forward from one
accounting period to the next?
5
How do I use credit hours carried forward from one accounting period to the
next?
6
How do I record my hours, if I am called into work outside the ‘bandwidth’
(08:00 – 18:00) hours?
7
What if my contracted hours per week are not 36.5?
8
How do I book my flexitime, so my line manager knows when I will be in the
office?
9
How do I adjust my time at the end of the accounting period if it is over 7:18?
1
If I do not “opt in” to the flexitime scheme, what will be my working pattern?
If you work full time, you will continue to work 9:00 to 17:15 (7 hours 18
minutes a day), or a working pattern agreed for operational requirements for
example 8:00 to 16:15.
If you work part-time you will continue to work the fixed pattern of working
hours agreed for operational requirements.
Alternatively you will have preferred hours agreed under the ‘family friendly
policies’.
If you “opt in”
2
How do I record my hours?
Your Assistant Director will decide the precise arrangements for your division,
but generally staff will use the electronic spreadsheet, which is stored on a
shared drive for their division.
3
Format of hours recorded?
You should record your times in the 24 hour format. For example
 a start time of half past eight is recorded as 08:30 (not 08.5)
 a finish time of quarter past five is recorded as 17:15
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4
What is the maximum number of hours I can carry forward from one
accounting period to the next?
Unless your have prior authorisation from your Assistant Director, you can
carry forward a maximum of 7 hours and 18 minutes of flexitime (for full time
staff or the equivalent for part time staff), which you can use in the next
accounting period.
5
How do I use credit hours carried forward from one accounting period to the
next?
You can vary your start and finish times in the next accounting period, to use
the hours carried forward. However you should work the ‘core hours’ (10:00 –
12:00 and 14:00 – 16:00), unless you have permission from your Assistant
Director to take a whole or half a day, due to exceptional circumstances.
6
How do I record my hours, if I am called into work outside the ‘bandwidth’
(08:00 – 18:00) hours?
This will only apply to certain staff, which will have an agreement with their
Assistant Director.
7
What if my contracted hours per week are not 36.5?
You will need to enter your contracted hours per week into the box
‘NUMBER OF CONTRACTED WORKING HOURS PER WEEK’, for example
four full days (29.2 hours) will be 29:12 in the 24 hour format.
8
How do I book my flexitime, so my line manager knows when I will be in the
office?
This will be agreed with your line manager at your initial meeting to discuss
how flexitime will work within your team.
9
How do I adjust my time at the end of the accounting period if it is over 7:18?
At the end of the accounting period if you have more than 7 hours and 18
minutes you will need to adjust the box
‘BALANCE BROUGHT FORWARD FROM PREVIOUS WEEK’
to 7:18,
unless you have prior permission from your Assistant Director to carry forward
more time.
If you have any other questions please speak to your line manager or Assistant Director.
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