January 2012
D-5. Additionally Supported Districts
DECISION: The Board
1. authorizes annual funding of up to US$200,000 for “additionally-supported” districts for additional
training, membership development, promotion of participation in The Rotary Foundation and other
appropriate support as determined by the general secretary in consultation with the director for that
area and district leadership;
2. requests the general secretary to
a. work with the leadership from “additionally-supported” districts to determine eligible
expense reimbursements based upon the menu of options shown in Exhibit D-5-a;
b. assist in the development of district performance measurements as shown in Exhibit D-5-b,
and to monitor and report annually to the Board on these district achievements;
3. agrees to provide Russian interpretation at convention plenary sessions in Bangkok should
registrants from Russia, Ukraine, and Belarus, total 100 or more by 31 March 2012, authorizing a
2011-12 budget variance of US$17,000 for this service, and agrees to continue offering Russian
interpretation at future international conventions as appropriate;
4. amends Rotary Code of Policies section 17.010.7. regarding additionally-supported districts as
shown in Exhibit D-5-c.
Impact Statement
D-5. Additionally Supported Districts
Decision Impact Summary of Critical Issues and Other Comments
Purpose: Briefly summarize the intended purpose of the proposed decision.
This decision seeks to positively impact the growth and success of Rotary clubs in Russia.
Strategic: This decision is in complete alignment with the first goal of support and strengthen clubs.
Effect: . Rotarians, clubs, and the two districts in Russia are positively impacted by this funding and support.
Operations: Minimal additional staff time and resources are needed.
Technology / Systems: None
Financial: Briefly describe the impact on revenues, expenses, or long-term financial position. Include a
description of any assumptions used, or state if the financial impact cannot be determined at this time.
Currently, there are two districts that have this status. D-5010’s training subsidy and part of the
governor’s allocation would help to offset the $40,000 requested for each additionally-supported
district. Expenses to travel within Russia are much less than from Alaska to Russia. Convention
interpretation costs are $11,800 for interpreter fees/hotel etc. costs and $5,200 for radios and booth
equipment.
Cost Center Account # Fiscal Year Rev / Exp
DG110 510501 2011-12 US $17,000
DG110 510501 2012-13 US $97,000
DG110 510501 2013-14 US $97,000
DG110 510501 2014-15 US $97,000
Total Financial Impact:
US $328,000
D-5. Additionally-Supported Districts
Background: In decision 155, January 2011, the Board tentatively agreed to create District 2225,
comprising clubs in eastern Russia. In decision 235, May 2011, the Board reaffirmed this
decision and placed the new District 2225 into “additionally-supported” status. In Decision 237,
May 2011, District 2220 was also placed into additionally-supported status.
Analysis: Discussion with RI directors, district leadership, and Russian Rotarians have validated
the importance of the RI Board demonstrating its support to additionally-supported districts by
providing financial resources and allowing the district leadership to choose how best to use this
funding. The general secretary, in discussion with Directors Grabeau and Matheson, has created
a menu of options for how these funds can be spent, as shown in Exhibit D-5-a.
The general secretary and Directors Grabeau and Matheson have also developed a set of
performance measurements for additionally-supported districts. Additionally-supported districts
will report annually to the general secretary on their actions and accomplishments in each of the
three goals of the RI Strategic Plan, for report to the RI Board at its next meeting.
The general secretary suggests amendments to the Rotary Code of Policies to better reflect the
needs and resources of clubs in an “additionally-supported” district, shown in Exhibit D-5-c
Exhibit D-5-a
Menu of Options for Support from RI to Additionally-Supported Districts
Exhibit D-5-a
1. Meeting Interpretation (Interpreters & equipment)
• International Convention
• Rotary Institute
• International Assembly
2. Training
Providing financial resources related to meeting logistics, trainers, and other resources
during PETS and the District Team Training
3. Translation of Rotary Documents
Training Materials
• Club Officers Kit: includes Club President’s Manual, Club Secretaries Manual, Club
Treasurer’s Manual, Club Administration Committee Manual, Club Membership
Committee Manual, Club Public Relations Manual, Club Service Projects Manual,
and Club Rotary Foundation Committee Manual)
• Assistant Governor Training Manual
• PETS Leader’s Guide
Membership Development Materials
• This is Rotary
• Club Leadership Plan
• Membership Development Resource Guide
• Rotary Basics
• Organizing New Club Guide
The Rotary Foundation Materials
• Foundation Fact Card
• Two Needs, Two Ways of Giving
• TRF Quick Reference Guide
4. Governmental Assistance
• Registration, legal, or other issues
5. Rotary Senior Leader Visit
• Visit by the RI President, President-elect, or President’s Representative to a district
event, project, or charter ceremony.
6. Communication
• Publishing additionally-supported club and districts stories into RotaryLeader and
other Rotary World Press
• Assistance with creating or maintaining club or district website & other social media
(Facebook, twitter, etc.)
7. Planning
• Funds to create a District Advisory Board or other planning team to advise the
governor and the district leadership team
8. General Rotarian Training via Webinars
The Rotary Foundation
• Fund-raising for Projects
• Why Donate to The Rotary Foundation
• What is Future Vision
Public Relations
• Effective Club and District Public Relations
• Securing PR grants for clubs and districts
Communications
• Using Social Media
• Telling your Rotary Club Story
Working Effectively with Rotary
• Creating an e-club
• Using Member Access
• Completing your Semiannual Report
• Using Rotary Club Central
Exhibit D-5-b
Draft Benchmarks for Additionally Supported Districts
(Based on Rotary’s Strategic Plan)
Exhibit D-5-b
1. Support and Strengthen Clubs
Improve Member Recruitment and retention
 Increased % of members sponsoring new members
 Increased number of new members
 Decreased three-year termination rate for members
 Increased % of clubs conducting annual membership satisfaction surveys and member exit
interviews
 Increase conversion of Rotaractors and Rotaract clubs to Rotarians and Rotary clubs
 Increase in % of Former RI/TRF Alumni as members
Start new clubs
 Increased % of new clubs
 Create one new e-club per year
Building Strong Clubs
 Decreased % of clubs terminating in their first three years
 Increased membership growth in clubs
 Increase in average club size
 Increase in % of clubs with 20 or more members
Foster innovation & flexibility
 Increased % of clubs starting new initiatives
 Increased % of clubs and districts conducting strategic planning
Increased Member Engagement
 Increased participation in PETS, District Team Training & District Conference
 Club officers register for Member Access annually
 Club uses Rotary Club Central for goal setting & reporting
2. Focus and Increase Humanitarian Service
Increase sustainable service focused on TRF Six Areas of Focus
 Measure number of Rotary service hours, dollars, and beneficiaries impacted by local projects
 Measure number of Rotary service hours, dollars, and beneficiaries impacted by projects using
TRF funding
 Participation in the Rotary Foundation
 Participate in at least one Matching Grant each year
 Increase % of Rotarians that contribute to TRF
3. Enhance Public Image and Awareness
Brand image and awareness
 Improve awareness and perception of Rotary in general public
Publicize action-oriented Service
 Increase media promotion that highlights Rotary service projects and action-oriented service
Promote networking and signature activities
 Increase public awareness of Rotary’s local impact