MINUTES
FOR THE COUNCIL OF
THE MUNICIPALITY OF MARMORA AND LAKE
MEETING HELD TUESDAY, NOVEMBER 19TH, 2013 AT 2:00 P.M.
MARMORA TOWN HALL
Present:
Reeve Terry Clemens
Deputy Reeve Rita Cimprich
Councillor Linda Bracken
Councillor Sandy Fraser
Councillor Elaine Jones
Ronald F. Chittick, CAO
Judy Durbatch, Municipal Clerk
Typhany Choinard, Deputy CAO
Victor Reid, Environmental Services
Kayla McLean, Environmental Services
Curtis Trimble, Arena/Parks/Recreation
1.
DISCLOSURE OF PECUNIARY INTEREST
None noted.
2.
APPROVAL OF AGENDA
MOTION2013NOV19-263
Moved by: L. Bracken Seconded by: E. Jones
That the agenda for the Council of the Municipality of Marmora
and Lake meeting of Tuesday, November 19, 2013 is hereby
approved as presented.
Carried
3.
REEVES REPORT
Reeve Clemens advised he had nothing to report at this time.
4.
DELEGATIONS
Mr. John Russell and Mr. Don Pearson, Campbellford Memorial Hospital
Mr. Russell advised the purpose of his delegation was to provide Council with
a presentation of CMH accomplishments over the past year and address the
hospitals capital equipment needs over the next 5 years, to meet the needs of
our citizens that use CMH services.
Reeve Clemens thanked Mr. Russell for his presentation and advised the CMH
request of support would certainly be included in the 2014 municipal budget
process.
5.
ADOPTION OF THE MINUTES
(i)
Minutes of the meeting of the Council of the Municipality of Marmora
and Lake held Tuesday, November 5th, 2013
(ii)
Notes of the November 5th, 2013 Closed Session Meeting of the
Council of the Municipality of Marmora and Lake.
MOTION2013NOV19-264
Moved by: R. Cimprich Seconded by: S. Fraser
That the foregoing minutes of the Regular Council meeting and
the Closed Meeting Session of Tuesday, November 5th, 2013 be
approved.
6.
BUSINESS ARISING OUT OF THE MINUTES
Upon inquiry the Reeve determined there was no business arising out of the
minutes.
7.
STAFF REPORTS
A. Department Head Reports, Month of October
Re: Motion to Receive
MOTION2013NOV19-265
Moved by: E. Jones Seconded by: L. Bracken
That the department head reports for the month of October are
hereby received for information.
Carried
B. Report of Victor Reid, Environmental Services
Re: Element 20 of the DWQMS Annual Management Review
MOTION2013NOV19-266
Moved by: L. Bracken Seconded by: E. Jones
That Council receives the DWQMS Annual Management Review
for information as recommended by the Manager of
Environmental Services.
Carried
Councillor Bracken asked Mr. Reid to comment on “the opportunities for
improvement” set out on page 416 of the Audit Report. Mr. Reid provided a
comment on each, with minor wording improvement suggested.
C. Report of Ron Derry, Transportation Services
Re: 86 Forsyth Street
MOTION2013NOV19-267
Moved by: R. Cimprich Seconded by: E. Jones
That Council hereby accepts the report submitted by the
Manager of Transportation Services.
Carried
D. Report CAO2013-011
Re: Winter Maintenance Service Agreement – Connecting Link
MOTION2013NOV19-268
Moved by: S. Fraser Seconded by: R. Cimprich
That Council authorize the signing of a Winter Maintenance
Service Agreement with Carillion Canada Inc., covering the
period from November 1, 2013 to April 30, 2014 at a cost of
$13,000.
E. Report of Typhany Choinard, Deputy CAO
Re: Integrated Community Sustainability Plan Update (ICSP)
MOTION2013NOV19-269
Moved by: L. Bracken Seconded by: E. Jones
That Council continues to support the Marmora and Lake ICSP
and receive the information as presented.
Carried
F. Report of Typhany Choinard, Deputy CAO
Re: Marmora and Lake Health and Safety Policy
MOTION2013NOV19-269
Moved by: E. Jones Seconded by: S. Fraser
That Council receives the Health and Safety Policy as amended
for minor edits.
Carried
G. Report of Typhany Choinard, Deputy CAO
Re: Request for Proposals
MOTION2013NOV19-270
Moved by: S. Fraser Seconded by: L. Bracken
That Force Con be awarded the Marmora and Lake Splash Pad
Contract for a total of $167,139.00.
Carried
8.
COMMITTEE/BOARD REPORTS
(A) Community Services – E. Jones
(i)
Snofest
(a) Minutes of the Marmora Snofest Association meeting held
August 10, 2013.
(b) Minutes of the Marmora Snofest Association meeting held
September 14, 2013.
(c) Minutes of the Marmora Snofest Association meeting held
September 28, 2014.
(d) Minutes of the Marmora Snofest Association meeting held
October 26, 2013.
(B) Economic Development & Tourism – L. Bracken
(i)
EOTA
(a) Minutes of the Eastern Ontario Trails Alliance meeting held
Thursday, October 17, 2013.
(C) County Council – T. Clemens
(a) Minutes of the County of Hastings Council Session held
September 26, 2013.
MOTION2013NOV19-271
Moved by: E. Jones Seconded by: R. Cimprich
That the minutes and reports of the aforementioned Committees
and Boards are hereby received for information.
Carried
9.
CORRESPONDENCE OUT
(i)
Crowe Valley Lions Club
(ii)
#7 Classic Cruisers
(iii) Fireworks Committee Members
MOTION2013NOV19-272
Moved L. Bracken Seconded by: E. Jones
That the disposition of the correspondence as recorded by the
Clerk is hereby received for information.
Carried
10.
NEW BUSINESS
Councillor Jones reported on the planned festivities at the Memorial Park on
December 7 for the Santa Claus parade.
Councillor Jones also thanked Curtis Trimble’s staff for all that was done at
the Remembrance Day Service in the inclement weather.
11.
PUBLIC INPUT – COUNCIL CONSIDERATION
Public input is time set aside on each agenda of each regular meeting to
permit anyone in attendance to speak on any issue with which they are
concerned and presentations will be limited to three (3) minutes.
Public input will be “received” by Council only. Questions may not be
directed to Council for debate, nor shall any item raised be debated by
Council during this portion of the meeting.
Kathy Hamilton – advised she was still awaiting correspondence regarding
the ICSP approval.
12.
CLOSED MEETING SESSION
That Council proceed into Closed Meeting Session to discuss financial,
personnel matters about identifiable individuals including municipal or local
board members or a litigation matter under Section 239 (2)(a-g) of the
Municipal Act.
MOTION2013NOV19-273
Moved by: E. Jones Seconded by: R. Cimprich
That Council proceed into Closed Session to discuss financial,
personnel matters about identifiable individuals including
municipal or local board members or a litigation matter under
Section 239 (2)(a-g) of the Municipal Act.
Carried
MOTION2013NOV19-274
Moved by: L. Bracken Seconded by: E. Jones
That Council come out of Closed Session and back into Regular
Council.
Carried
Recommendation
MOTION2013NOV19-275
Moved by: S. Fraser Seconded by: R. Cimprich
1. That Council confirm its policy of establishing salaries and
wages to be equal to the average salaries and wages of local
municipalities surveyed, at the job rate for positions, also
having regard for internal equity as a part of the overall pay
plan;
2. That the municipality phase-in the move to average salaries
and wages of municipalities surveys by approving an
increase in the pay ranges of 2.0% each year for 2014, 2015
and 2016;
3. That economic adjustments (CPI adjustments) in 2014 and
future years be provided at the rate established by Council
each year;
4. That a grid step increase and/or an economic increase be
conditional on a satisfactory annual performance appraisal.
Carried
13.
CONFIRMING BYLAW
BYLAW NUMBER 2013-44
Moved by: R. Cimprich Seconded by: S. Fraser
That Bylaw 2013-044 being a bylaw confirming the proceedings of
Council during the November 19th, 2013 meeting be read a First,
Second and Third time and finally passed this 19th day of
November.
Carried
14.
ADJOURNMENT
MOTION2013NOV19-276
Moved by: T. Clemens Seconded by: R. Cimprich
That this meeting is now adjourned.
Carried
________________________________________
Reeve
_______________________________________
Clerk