NON-ACADEMIC ADMINISTRATORS
Titles:
Non-academic Administrators
Associate Vice President, Assistant Vice President
University Director, Associate Director, Assistant Director
Dean of Students, Associate Dean of Students
Bursar, Controller, Registrar
University Staff Professional I, II, III, IV, V, VI
Variables:
Reimbursement of Moving Expenses,
New Employee Orientation
Dear ______:
I am pleased to offer you the position of ______ in the Department of ______ at the University of Connecticut
with a start date of ______. This position reports to __________ and is a twelve-month full-time position with a
starting salary of ______, which may be increased periodically following a process of merit review.
You will receive the first biweekly pay check two weeks after the close of the pay period in which you are hired,
contingent upon all required documentation being in place.
This offer of employment is contingent upon successful completion of a criminal background check, and your
continued employment is conditional upon the timely completion of an approved I-9 (Employment Eligibility
Verification Form).
Let me define some of the parameters of your appointment. As a management employee (referred to at the
University as “management exempt”) your appointment as ______ is at will and you will serve at the pleasure of
the ______. It is University policy that senior administrators be evaluated at least once each year.
The benefits available to you as a management exempt employee are established by the University’s Board of
Trustees and described generally in the attached policy. Please be aware that these benefits may be modified or
augmented by the Board of Trustees in the future. Information about health, life, disability and retirement
benefits is described online at www.hr.uconn.edu under Employee Benefits.
[Choose the appropriate paragraph:]
Additionally, Lori Vivian, Manager of Employee Benefits, is available to answer your questions and
assist you in the timely completion of the enrollment process. You may contact Lori at
lori.vivian@uconn.edu or (860) 486-5734 to schedule an enrollment session.
- OR –
[New Employee Orientation, if applicable:
http://web2.uconn.edu/hrnew/docs/ol_ME_Variables.doc]
You will be issued a University network identifier, known as a NetID, which allows access to various computing
services at the University. There are multiple methods by which you may learn your NetID: (1) You will
receive a letter via mail to your home providing you with your NetID and instructions for activation (your
Department will also be informed of your NetID); or (2) Retrieve your NetID by visiting http://netid.uconn.edu;
selecting “Find your NetID”; and then selecting “Activate your NetID”. If you have difficulty with any of the
above NetID procedures, and need access to University resources, please call the University Information
Technology Services (UITS) Help Center for assistance at 860-486-4357 and select option 3. If your NetID is
available, they will verify your identity and help you resolve your initial NetID needs. More NetID information
can be found at http://netid.uconn.edu.
[Reimbursement of Moving Expenses, if applicable:
http://web2.uconn.edu/hrnew/docs/ol_ME_Variables.doc]
We have discussed several issues regarding [Insert details about general expectations and any unique
employment terms, i.e., staffing, start up funds, budget assurances, etc.].
[Choose the appropriate paragraph:]
(1) For current staff appointments: I am delighted that you are willing to take on the assignment of
______. You will be joining an outstanding group of senior academic leaders at the institution who are
committed to bringing the University to the next level in academic distinction. I know you will be a
valuable member of this team and I look forward to working with you to achieve all of our goals for the
[College/School, Regional Campus, Unit, Department].
- OR –
(2) For external appointments: You are joining a University hallmarked by a sense of community in
which diverse views are welcomed and respected and in which there is a sense of unity which comes
from working together to effect constructive change. UConn is Connecticut’s only public research
extensive university, a prestigious designation shared by only the nation's top higher education
institutions. UConn emphasizes the discovery of knowledge through research and through the
dissemination of that knowledge in learning and outreach. We have one goal: assuring the vitality and
viability of the University of Connecticut for the benefit of the state and its citizens. We are delighted
that you will be joining us in this effort.
Please indicate your acceptance of the offer by signing below, and returning one copy of this letter to the
undersigned no later than ______.
Sincerely,
______________________________
Hiring Administrator
I ACCEPT THIS APPOINTMENT UNDER THE TERMS DESCRIBED ABOVE.
By accepting this appointment I agree to abide by all University policies including, but not limited to, the
University’s Code of Conduct.
______________________________
Signature of Acceptance
____________________
Date
I am a U.S. citizen/permanent resident or an individual who has proper U.S. work authorization that
will not require assistance/visa sponsorship from the University of Connecticut in the future.
I DO require assistance in extending or obtaining work authorization at the University of Connecticut to
begin employment on the start date stated in this letter or in the future.
My current visa status is:
My work authorization is valid until:
.
.
If you do require assistance in extending or obtaining work authorization at the University of Connecticut, please
contact the International Student & Scholar Services (ISSS) immediately at (860) 486-3855 and /or
international@uconn.edu.
cc:
Vice President or Director
Department Head
Manager of Employee Benefits
Payroll Department
ISSS (if applicable)
Enclosure: Form I-9, Employment Eligibility Verification http://www.uscis.gov/files/form/i-9.pdf
Policies for review at http://policy.uconn.edu:
“Managerial” Benefits Policy
“Moving” Expenses Reimbursement:
“Code of Conduct” Guide:
http://policy.uconn.edu/?p=544
http://policy.uconn.edu/?p=987
http://policy.uconn.edu/?p=140
Additional Information
 Faculty and Staff Resource Guide (http://resource.uconn.edu/new_fac_staff/index.html)
 Affordable Care Act Notice (http://web2.uconn.edu/hrnew/docs/affordable_care_act_notice_2013.pdf)
Last updated, March 2015