Affix your passport size photograph here THE UGANDA INSTITUTION OF PROFESSIONAL ENGINEERS GUIDELINES TO APPLICANTS AND APPLICATION FORM FOR MEMBERSHIP OR TRANSFER TO CLASS OF MEMBER Management Support Unit Building, Public Works Training Centre, Plot 2, Gloucester Avenue, Kyambogo P.O. Box 1308, KAMPALA Tel: 256-41-287292 Fax: 256-41-287291 Email: uipe@infocom.co.ug. Website: www.ugandaengineers.org NO. 08/085 GUIDELINES TO APPLICANTS FOR MEMBERSHIP OF UGANDA INSTITUTION OF PROFESSIONAL ENGINEERS 1. Subject to the provisions of the UIPE Constitution in respect of qualifications and requirements for admission or transfer to any class of membership of the Institution, applicants shall be required to have the following qualifications: A degree, diploma or licence from a University or School of Engineering recognised by Council. 2. Applications for Corporate Membership (Classes of Member & Fellow) require at least two (2) years training as a pupil engineer after graduation, under the supervision of a Registered Engineer; and a further two (2) years of working experience in a position or positions of responsibility, again under the supervision of a Registered Engineer. 3. During their post pupilage working experience periods, applicants are expected to have gained experience in the following areas of projects execution: I. Project design II. Documentation III. Construction/installation IV. Operation and maintenance 1. Candidates will be required to submit a 2000 word typed Career Report on their training and responsible experience. They will further be required to submit 4000 word typed Technical Report on a particular project or projects, the candidate has played a major role. Guidance notes for the preparation of reports are attached in Appendix A 2. Candidates are required to submit the report in duplicate 3. Members of Council and members of the Membership, Education, and Training (MET) Committee shall not propose or support applications for membership of the Institution in any class. 4. Candidates may be required to appear for interview. 5. It is mandatory for the proposers to fill Appendix B. 1 THE UGANDA INSTITUTION OF PROFESSIONAL ENGINEERS Application form for membership or transfer of class of membership Please read guidelines on Page 2, notes and the extract from the bye-laws on pages 9 and 10, before filling in this form 1. GENERAL INFORMATION Name in full (Surname first): Nationality: Sex PROFESSIONAL QUALIFICATIONS: Address for Communication: Tel: Fax: Email: Born on the and being years of age being desirous of Admission into the Uganda Institution of Professional Engineers in the Class of Corporate Member. 2. MEMBERSHIP OF PROFESSIONAL ORGANIZATIONS Name of organization 3. Year joined Class of membership ENGINEERING EDUCATION From (Yr.) To (Yr.) University/College 2 Degree/Diploma (including Class) 4. SCHOOL EDUCATION (Start highest attained and work backwards) From (Year) 5. To (Year) Educational Institution Certificate obtained Initials of proposers INDUSTRIAL TRAINING WHILE IN UNIVERSITY AND/OR COLLEGE From (Year) To (Year) Industry/Organization 3 Initials of Proposers 6. PUPILAGE ENGINEERING TRAINING Engineering training in industry after formal engineering education should be outlined hereunder From (month/yr.) To (month/yr.) Industry/Organization Description of work and name/qualifications of supervisor 4 Initials of proposers 7. EXPERIENCE SUBSEQUENT TO PUPILAGE TRAINING Give dates and the designation of all the posts you have held and a brief description of your personal responsibilities from the time of completion of pupilage. From (month/yr.) To (month/yr.) Industry/Organisation Description of work and name/qualifications of supervisor 5 Initials of proposers 8. ORGANISATION TREE Please print the name of the current firm or organisation and the period of employment. The organisation tree should show the chain of command in your present post and indicate your position in relation to your immediate superior, equivalent and immediate subordinate staff. Against each post please indicate the name and qualifications of the current holder including, where appropriate, the grade of membership of the Institution. Your position should be marked by an arrow and the number of persons under your control. 6 9. OBLIGATION AND CERTIFICATION I, the undersigned, agree that in the event of my admission to the class of Member in the Uganda Institution of Professional Engineers, I will be governed by the constitution and bye-laws of the constitution, as they now are, or as they may hereafter be altered, and that I will advance the objectives of the Institution as far as shall be in my power, provided that whenever I shall signify in writing to the Honorary Secretary that I am desirous of withdrawing. I shall, after the payment of any arrears which may be due by the period, be free from this obligation. I certify that the statements given above are correct. Signature: Date: We, the undersigned having read the form and report (where applicable) hereby propose/support the candidate from personal knowledge, as a person worthy of admission in the class of membership applied for and we certify the correctness of the parts we have initialed. PROPOSER 1. Signed: Class of Membership: Name in Block letters Address for communication: Tel: Fax: PROPOSER 2 Signed: Email: Class of Membership Name in Block letters Address for communication: Tel: Fax: SECONDER 1 Signed: Email: Class of membership: Name in Block letters: Address for communication: Tel: Fax: SECONDER 2 Signed: Email: Class of Membership: Name in Block letters: Address for communication: Tel: FOR OFFICIAL USE ONLY Passed by Committee on Received by Council on Fax: Email: Date Received _______________________________ Recommended for class of Member Council Minute No. Council decision . . 7 Members: 4.03 Council, that he; Every candidate for election or transfer to the class of Member shall satisfy the a) is at least 25 years of age, and b) either, i) has passed or been exempted from the Corporate membership examinations of an engineering Institution, Institute or Society approved for the purpose by the Council, or ii) has obtained a degree or diploma of a University or School of Engineering approved for the purpose by the Council. c) has had at least two years adequate practical training as an engineer and additionally has had at least two years suitable experience in a position involving responsibility as an engineer, provided that the Council may, at their discretion, accept any additional period in a position of responsibility as an engineer in excess of two years in substitution for two years practical training, and d) has attended and passed a professional interview as prescribed by the Council. NOTES 1. This application form shall be filled in type. Copies of all certificates and, where necessary, transcripts, must be attached. Council may require candidates to produce originals later. 2. Candidates for the Class of Graduate Members should complete only section 1 to 6 and 9. 3. Candidates applying for Corporate Membership should complete all sections 4. All candidates for Class of members must submit a technical report of not more than 4,000 words indicating the candidate’s own work in a position of engineering responsibility. This report is supposed to show the application of engineering knowledge, or the solution of a given problem. Exception to this requirement is limited to members of the National/International Professional Institutions approved by Council. 5. Proposers/Supporters: Before signing for the candidates, the proposers and supporters should first see the degree and/or diploma certificates and study Technical report. They should only initial parts they have personal knowledge of. Proposers and Supporters must be paid up Corporate Members (Fellows or Member). 6. The Uganda Institution of Professional Engineers is frequently requested by Government and similar bodies to advise on engineering matters. The details of experience are of great value in selecting members to give such assistance. 8 APPENDIX A GUIDANCE NOTES FOR PREPARATION OF REPORTS 1. Career Report: Training and Responsible Experience The word typed career reports on training and responsible experience (which must not be mere inventories of work prepared and executed) must describe the tasks on which the candidate has been employed, whether in investigations, planning, design, construction or research. The accounts should set out the candidate’s training and responsible experience in the development of his career to date and must explain clearly the precise position he has occupied, together with the degree of responsibilities assigned to him. The candidate should enlarge on any special problems he met and on any areas where he obtained extensive experience. Where appropriate, some indication of the size and costs of the works should be given. It is essential that the candidate emphasises his personal experience, bringing out the principle lessons learnt avoiding extensive job specifications and descriptions. 2. Technical Report The purpose of the technical report is to demonstrate the technical and professional competence of the candidates. The reports should describe a particular project (or parts of projects) in which candidates have played a major part. Candidates must indicate the depth of their roles in the development and management of the project or projects, which is likely to come mainly from their more recent experience. It is essential that candidates give the background to any important decisions for which they have been responsible and above all show where they have exercised their engineering and professional judgement in the identification, analysis of problem(s) and implementation of a solution(s). The reports should incorporate numerical analyses, cost data and drawings or other illustrations as appropriate, to show that the candidate has an adequate understanding of the technical, financial and environmental implications of the decisions he has taken. The Career and Technical Report, and the Professional Interview will be assessed under five specific objective headings, which demonstrate the candidate’s level of technical and intellectual skill. The candidate will have to satisfy their Professional Interviewers in each individual area as well as overall. The candidate is therefore advised to bear these in mind when preparing his report. The Technical and Intellectual Skills Areas (TISAs) are as follows: a) Judgement and Discernment b) Application and Evaluation c) Ability and Knowledge d) Creativity and Innovation e) Integrity and Responsibility 9 APPENDIX B THE UGANDA INSTITUTION OF PROFESSIONAL ENGINEERS PROPOSER’S REPORT APPLICANTS FOR CORPORATE MEMBERSHIP Proposers and Seconders shall be corporate members in good standing (with up to date annual subscriptions) 1. NAME OF CANDIDATE: ADDRESS: Application for admission as a Member requires that every candidate is supported by at least two proposers. This form must be sent to the Honorary Secretary, UIPE by the applicant together with the other required application documents. Failure to do this will lead to postponement of consideration or rejection of the application. 2. Is the candidate applying for Corporate Membership by submission of Reports or by Mutual Recognition of a Professional Engineering Institution? How long have you known the candidate? Are you still in regular contact? If not how long is it since you were in regular contact? Please give details of your professional relationship and association with the candidate. commencement and end dates if applicable . 3. Give EVALUATION OF COMPETENCE AND DEVELOPMENT (Tick appropriate box) RATING SUBJECT Exceptionally high quality of work with sound, innovative thinking Fully meeting the normally high standards of engineering Problem solving ability Application of engineering principles Engineering judgement Social, environmental, and safety considerations Management: Time 10 Adequate, but occasionally requiring amendments Frequently requiring amendments Do not know Finance and control Communication: accurate, brief and clear? Acceptance of responsibility Professional conduct 4. Please give your assessment of the candidates current position of responsibility and how he has fulfilled its needs 5. In what way has the candidate undertaken a programme of Continuing Professional Development? 6. Please expand on any of the above if necessary on a separate sheet and add any information you consider would be of assistance to the Institution. I certify that the candidate is known to me personally. I understand he has the requisite academic qualifications and I believe is a fit and proper person in all respects to become a Corporate Member of the Institution. I understand that acceptance into Membership shall be based on the recommendations of two sponsors such as myself: Signature of Proposer . Date Name (Block Capitals) Membership No. 11 GUIDELINES FOR THE COMPLETION OF THE PROPOSER’S REPORT A. AIM The proposer’s report is a necessary and supplementary document to the candidate’s application for Corporate Membership of UIPE as a professional engineer. The aim is to convey to Council the personal knowledge that the proposer or the employer has of the applicant and in the process to make reasoned evaluation of the applicant’s capabilities. B. GENERAL A professional responsibility rests on the professional engineer to provide guidance to the engineer in training during his professional development. This task also includes correct and accurate completion of the report. The Council attaches great value to the information which is supplied by the proposer. There is no reason why internal mentors cannot act as proposers. The proposer must, when supplying reasons, consider the minimum stipulated requirements (acceptable engineering work for an engineer in training, variety of experience in relation to the functions and nature as well as the correct standard of training). C. EVALUATION The proposer must carefully evaluate the applicant’s capabilities. 12