SPECIAL MEETING
DE SMET COMMON COUNCIL
MAY 25, 2011
The De Smet Common Council met in special session on May 25, 2011, at 5:00
PM with the following present: Wolkow, Jensen, Lembke, Botkin, Whitaker,
Skyberg, Larson, FO Wolkow. Absent: None. Also present: DFO Eichacker, Donna
Palmlund.
The purpose of this special meeting was to consider the following agenda
items: (a)3 Special liquor licenses; (b)Roof project quotes; (c)NOAA project
contract; (d)Safe Routes to School Grant Amendment; (e)Wellmark renewal; (f)
Building permits; and (g) TIF #1 loan payment.
The Mayor called the meeting to order.
SPECIAL LIQUOR LICENSES: This being the date and time noticed for the public
hearing on three special liquor licenses for the De Smet Fire Dept., and no one
appearing to testify, motion was made by Lembke, seconded by Larson, to approve
the special liquor licenses request of the Fire Dept. for the following events:
De Smet Grade School Armory at 405 Ingalls Avenue SW on May 28, 2011 from 5 PM to
2 AM (CDST); Calumet Avenue between 2nd Street and 3rd Street on June 11, 2011
from 5 PM to 2 AM (CDST); and De Smet Grade School Armory at 405 Ingalls Avenue
SW on June 18, 2011 from 5 PM to 2 AM (CDST); all voting aye, motion carried.
ROOF PROJECT QUOTES: The city advertised and opened bids on May 11, 2011, for
twelve roof projects, and no bids were received on four of them. SDCL 5-18A-9
states that if, after advertising for bids, no firm bids are received, the city
may negotiate a contract for the project at the most advantageous price, if the
specifications of the original bid are met. The city has negotiated quotes on
those four roof projects as follows: Depot Museum slate roof – H&R Roofing
$74,327.00; Library wood shakes roof – Lyle Palmlund Roofing $40,322.96; 4-H Park
Restrooms wood shakes roof - Lyle Palmlund Roofing $4,178.79; and Harvey Dunn
School wood shingles roof - Lyle Palmlund Roofing $4,105.46. A meeting is
scheduled on May 27 with the insurance adjuster to review the bids received on
all of the roof projects and determine if our insurance provider will reimburse
the city for the entire cost of replacing each of the roofs. Motion was made by
Skyberg, seconded by Whitaker, to accept the quotes on the remaining four roof
projects as follows, contingent upon approval by the insurance carrier: H&R
Roofing – Depot Museum $74,327.00; and Lyle Palmlund Roofing – library
$40,322.96, 4-H Park Restrooms $4,178.79, and Dunn School $4,105.46; all voting,
motion carried.
NOAA PROJECT CONTRACT: FO Wolkow reviewed the terms of a proposed lease agreement
with the National Oceanic and Atmospheric Administration (NOAA) as follows: to
lease approximately 2500 square feet at Wilder Airport for the purpose of
installing and operating a meteorological monitoring site; term of lease is June
1, 2011 to August 31, 2012; annual rent amount is $1,500.00; and city to furnish
site access 24/7 and electrical service. Motion was made by Lembke, seconded by
Botkin, to authorize the Mayor to sign the lease agreement with the US Dept. of
Commerce-NOAA to occupy approximately 2500 sq. ft. at Wilder Airport for an
annual rent amount of $1,500, all voting aye, motion carried.
SRTS AGREEMENT AMENDMENT: FO Wolkow reviewed a proposed amendment to the Safe
Routes to School Agreement #714215 that would increase the amount of funding for
infrastructure costs by $15,480.00, with said funding to cover additional costs
for curb and gutter along a walking path on the east side of Ingalls Avenue and
related engineering, and for additional traffic control costs. Motion was made
by Skyberg, seconded by Lembke, to authorize the Mayor to sign Amendment No. 1 to
the Safe Routes to School Agreement #714215, that increases the maximum amount
available for the Project reimbursement to $248,940.05, with $232,043.00 of that
amount designated for infrastructure project costs, all voting aye, motion
carried.
HEALTH INSURANCE RENEWAL: A contract from Wellmark Blue Cross of SD with the
employee health insurance renewal premium was reviewed. A proposed 12.09% premium
increase that would add $4,705.92 to the city’s annual cost for employee coverage
was discussed. Motion was made by Jensen, seconded by Whitaker, to approve the
Wellmark renewal contract with a monthly premium cost of $3,634.92 for 6 covered
employees, all voting aye, motion carried.
BUILDING PERMITS: Motion was made by Whitaker, seconded by Botkin, to approve
the building permit applications as follows: Barrett’s Furniture – sidewalk
repair; and Terry Holland – garage; all voting aye, motion carried.
TIF #1 LOAN PAYMENT: Motion was made by Lembke, seconded by Skyberg, to approve
the TIF #1 loan payment in the amount of $18,864.03 that is due to Peoples State
Bank, with sufficient monies having been collected from property taxes and the
TIF developers to cover the amount of the payment, all voting aye, motion
carried.
OTHER: Other non-action items of discussion were as follows: 3rd Street Project
inspection with Clark Engineering, Ronglien Construction and Bowes Construction
to be held May 26 at 11:30 AM; and Fire Hall Open House to be held 9 AM – Noon on
Saturday, June 11.
There being no further business the meeting was adjourned on motion by
Lembke.
ATTEST:
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Gary Wolkow, Mayor
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Eileen Wolkow, Finance Officer
For any public notice that is published one time:
Published once at the approximate cost of ________________.