Organisation Context
River & Drainage Management
Chief Executive

Leadership of the operational management of the River and Drainage Management Group. This includes direct management of 9 staff, including 5 managers; and, indirect leadership of up to 24 staff, and contractors.
This job exists to:

Contribute to strategic challenges related to Horizons ’ river and catchment management.

Lead river and drainage operations across the Region.

Manage river and drainage scheme infrastructural assets.

Provide strategic contribution towards the achievement of
Council’s vision, purpose and goals.

Contribute to the identification and mitigation of community risk from flood and drainage hazards including advancement of solutions.
September 2015
Chief Executive
Group Manager River
Management
Group Secretary/
PA
Area Engineer
Southern
Area Engineer
Eastern
Area Engineer
Central
Area Engineer
Northern
Assets &
Evnironmental
Engineer
Investigations &
Design Manager
Project Engineer
(2)

Functional Relationships
External
Government Departments
– Senior Officers
Local Authorities – Senior Officers & Councillors
Other public or private companies/organisations
Ratepayers
General Public
Consultants
Media
Internal
Chief Executive
Council Members
Group Managers
Senior Management Group
Other horizons Regional Council staff
1. Business Management

Prepare Group business plans, budgets and output statements for LTCCP/Annual Plan

Monitor and manage expenditure and revenue to ensure that LTCCP/Annual Plan objectives are met.

Determine priorities and coordinate activities to ensure implementation and achievement of the LTCCP

Monitor and evaluate performance against annual programmes and plans.

Report to the Chief Executive and Executive on the activities of the Group.

Report to the Catchment Operations
Committee and to Council on the activities of the Group.

Work with the Chair of the Catchment
Operations Committee on operational and strategic issues related to the job portfolio.
2. Staff Leadership

Provide leadership to the Operations
Management Group by exhibiting a management style that motivates others to achieve organisational goals.

Create a team environment that fosters and develops effective working relationships and high performance.

Provide training and development opportunities to ensure team members achieve their full potential in the organisation

Monitor and evaluate performance and workloads of direct reports to ensure
LTCCP objectives are met.

LTCCP input is accurate and meets deadlines

Group expenditure is within LTCCP or additional formal approvals

LTCCP outputs are achieved and stakeholders are satisfied.

Annual Report input meets Auditor requirements

A high level of compliance with plans is achieved.

Councillors are satisfied with the standard of both formal and informal reporting.

The Chair of the Catchment Operations
Committee has a constructive working relationship with the role.

The Operations Group is deemed to be fully effective by staff and customers.

HR policies and processes are observed and implemented on time to agreed standards.

A strong team culture is evident

Training and development needs are identified and programmes implemented.

Staff within the group possess the skills, capability and capacity for current and future work demands.

2. Staff Leadership contd.

Develop and maintain capacity in the organisation to satisfy Council’s and the communities expectations for river and drainage engineering services.

Actively build capability and skills within the group.
3. Communication and Advocacy

Develop strong relationships with elected members, community groups and TLA’s.
 Advocate for Horizons’ position on engineering issues through personal communication and use of various forms of media.

Liaise with ratepayers, representative groups and individuals that have an association with the Council and with the
Operation Group in particular.

Respond to ratepayer and TLA enquiries in relation to engineering issues.

Participate effectively in national River
Managers Group.
4. Executive Contribution

Monitor external environment in relation to
Group activities and advise Chief Executive and Executive Management Team on strategic issues

Contribute effectively to the development of organisational policies and strategies.

Provide organisational leadership and support the Executive team in the pursuit of organisational excellence.

Take a broad view on key strategic challenges for the organisation.
5. Health and Safety Management

Assume the responsibilities assigned to a
“ Manager/Team Leader ” as defined in the
Horizons Regional Council Health and
Safety Policy and Management Manual.

Ensure compliance with Standard operating procedures (SOPs) and safe work methods/practices relating to my functional work area at all times.

Productive relationships are developed.

Elected member feedback indicates a positive working relationship

The public is well informed of the
Group’s activities.

Readiness to meet and consult with individuals and community groups is evident.

Customers are satisfied with quality and timeliness of responses.

Horizons benefits from experience of other Regional Councils with common issues.

Chief Executive and Executive are informed of changes that require a strategic response.

Executive team recognises and values contribution.

All staff are trained in appropriate safe practices, procedures and emergency preparedness.

All accidents involving staff or contractors are reported and investigated in a timely manner.

5. Health and Safety Management contd.

Promote and support the safe and early return to work of injured employees.

Ensure hazard management plan review is undertaken annually for your team.

Ensure all hazards are identified and steps are taken to mitigate them.

Ensure those staff issued with Personal
Protective Equipment (PPE) receive correct and adequate training and are competent in the use of the PPE.
6. Corporate Contribution

Maintain own professional development.

Undertake Performance Development tasks/responsibilities.

Undertake Health and Safety tasks/responsibilities.

Participate in emergency management activities as required.

Participate and contribute to corporate projects and inter-departmental initiatives as agreed.

Maintain Council plant and equipment.

Fulfil administration-reporting requirements
(e.g. timesheets, vouchers, reporting).

Ensure the Business Continuity Plan (BCP) for the team / work group is maintained, and regularly reviewed and updated to ensure its currency.

Hazard identification, hazard assessment and risk management is coordinated and achieved effectively within your team and area.

Hazard management processes are reviewed annually and implemented and monitored for your team.

All staff and contractors are aware of all hazards relating to their relevant work practices and areas.

All staff are provided with, and trained in, the use of appropriate PPE.

Appropriate training and development undertaken as agreed.

Corporate responsibilities are undertaken and completed accurately, meeting specified standards and within agreed timeframes.

Contribution to projects and corporate initiatives is effective and valued.

Administration requirements are completed timely and accurately.

BCP is maintained and updated as required, to reflect changes and ensure its currency within current and future team / group activities.

Person Specification
Qualifications
Essential:

Tertiary qualification suited to river and drainage engineering.
Desirable:

Tertiary qualification in management.

Professional Accreditation (Chartered Engineer)
Knowledge / Experience

At least 10 years experience in the river/drainage catchment or civil engineering industry.

Good knowledge of resource management.

Experience in Contract management.

Experience in staff management, capability building and team leadership.

Knowledge of the significance of land drainage and land management.

Good knowledge of the principles of asset management.

Skilled in strategic planning.
Key Job Competencies
Expert Knowledge
Advanced Knowledge
Staff management/leadership/motivation
River and drainage engineering
Financial management
Emergency management
Time/project management and strategic planning
Relevant legislation
Resource Management
Working Knowledge Principles of asset management
Significance of land drainage
Competence in Microsoft Office packages
Awareness Sensitivity to differing cultural perspectives.
Key Competencies for Performance Development

Customer Focus: commitment to meeting the needs of anyone they work for and with including colleagues.

Job Knowledge: have the knowledge and skills to perform the requirements of the position.

Communication: use written and verbal language and style appropriate to the audience and context.

Teamwork: work constructively with people as a team member to achieve a common goal.

Dependability and reliable and dedicated to achieving results.

Commitment:

Continuous Improvement: adjusts to change and different perspectives, thinks proactively, pursues opportunities and take appropriate

Organising for Results: action. ensures work is completed effectively and within agreed

Leadership: deadlines. creates a clear direction, inspires a shared commitment and

Developing and Managing
Performance leads by example.
Builds an environment that is focused on enhancing the skills and performance of individuals and teams.
Personal Attributes

A strong customer service focus.

A high standard of written and verbal expression.

Excellent interpersonal skills.

A strong commitment and demonstrated assertiveness to achieve organisational objectives.

Competent in the management of change.

Have excellent judgment in a political environment and be able to represent Council at a high level.

The ability to coach, mentor and motivate staff towards achievement of Group and organisational outcomes.
Other Requirements
Be prepared to:

Willingness to work outside of normal business hours.

Availability for occasional overnight stays away from home.

Availability for ratepayer and media contact outside of normal business hours.

Ability to provide strong leadership in relation to Health and Safety at all times.

Availability to undertake role of Incident Controller or any other duties as part of Horizons
Regional Council’s response to flood events, environmental incidents and emergency response.
Please note:
The job description is not intended to be a complete list of duties but is a guide to the job.
Employees may be asked to do tasks outside of this description to respond to developing work and organisational requirements. Annual Key Result A rea’s will be set as part of our performance development and review process, and these may be in addition to the tasks in this job description.
* Organisational context and group structure is subject to review in consultation with incumbents.

Horizons Regional Council Core Values
Values are the essence of this organisation’s philosophy for achieving success.
They are the bedrock of our culture and our view of how Horizons Regional Council staff should behave.
They also provide us with a common direction and guidelines for day-to-day behaviour.
Professionalism
Professionalism at Horizons Regional Council is delivering what is promised in a skilled, timely and appropriate manner.
Teamwork
Teamwork at Horizons Regional Council is successfully achieving shared goals through dialogue, co-operation, and respect for others.
Integrity
Integrity at Horizons Regional Council is being honest with others; respectful of their race, gender, age, beliefs or values.
Self Responsibility
Self-responsibility at Horizons is highly valued.
All individuals are responsible for actively managing their own behaviour, learning, developing, and performing, including accepting responsibility for actions.
Approved: _______________________________________ (Manager)
Read and Understood: _____________________________ (Incumbent)
Date: ___/___/___
Date: ___/___/___