Buckinghamshire New University - Tender
Buckinghamshire New University
Queen Alexandra Road
High Wycombe
Buckinghamshire
HP11 2JZ
TENDER
for
Graduation Photography and
Gown Hire
Buckinghamshire New University - Tender
Buckinghamshire New University
FORM OF TENDER
TENDER FOR:
Graduation photography and Gown Hire
To:
David Shone
Procurement Manager
Owen Harris Building
Buckinghamshire New University
Queen Alexandra Road
High Wycombe
Buckinghamshire
HP11 2JZ
I/We the undersigned hereby offer, and if this Tender is accepted, agree to carry out the
above work as described in and in strict accordance with the Request and Conditions of
Contract and to the entire satisfaction of the University in consideration of the Contract sum
or Contract rates set out in my/our Tender.
I/We do hereby undertake and agree, if and when requested so to do, to enter into and
execute an Agreement and I/We agree that until an Agreement is executed, this offer, when
accepted in writing by the University, shall constitute a binding Contract.
I/We accept the Conditions of the Contract referred to in the Tender documentation and
undertake to be bound by them.
I/We agree that this Tender, without modification, shall remain open for acceptance for a
period of no less than thirty days from the closing date for receipt of Tenders.
The date for the service to be delivered and installed is to be agreed between
the Tenderer and the University.
For and behalf of:
…...................................................................................
Address:
…...................................................................................
.......................................................................................
Telephone No:
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Signature:
…...........................
Position Held:
…...................................................................................
E-mail Address:
…...................................................................................
Date:
….....................................................................................
Printed Name:
…...……………….
GENERAL INFORMATION AND INSTRUCTIONS FOR TENDERING
1.
The Basis of Tenders:
Tenders are invited for Graduation Photography and Gowns, to Buckinghamshire New
University.
2.
3.
4.
Contract Price:
a)
The Tenderer will submit a fixed price for each unit as detailed in the
specification response.
b)
Each item listed in the Tender shall be priced independently of any other work
and shall be the full inclusive value of the work described but excluding VAT.
c)
The prices quoted are to be in Pounds Sterling [£]exclusive of vat, format £a plus
vat
Instructions to Tenderers:
a)
Persons proposing to submit Tenders are advised to ensure that they are fully
familiar with the nature of the obligations to be accepted by them if their Tender
is accepted. Before tendering, the Tenderer must acquaint himself with the
Request and the Terms and Conditions of Contract document. Any alternative
conditions appended by the Tenderer, shall be deemed to have been rejected by
the University except when expressly agreed by the University in writing.
b)
Tenderers should seek to clarify any points of doubt or difficulty with the
University before submitting a Tender. David.shone@bucks.ac.uk
Preparation of Tenders:
a)
Every Tender received by the University, shall be deemed to have been made
subject to the terms set out in the Request or any subsequent amendment
hereto.
b)
No employee or agent of the University has authority to vary any part of the
Tender documents other than David Shone (Procurement Manager), who shall
do so only in writing.
c)
The Tender must be on the Form of Tender incorporated herein. It must be
signed by the Tenderer and submitted in the manner and by the date and time
stated.
d)
The University is not bound to accept the lowest or any Tender. The University
shall have no liability in respect of any claim, expense, cost or loss made or
incurred by a Tenderer in respect of the preparation, submission and subsequent
discussion or decision relating to a Tender.
e)
The successful Tenderer may be required to execute a formal agreement and,
until the execution of that agreement, the successful Tender together with the
University's written acceptance will form a binding agreement between the
University and the successful Tenderer.
f)
5.
The Tender and all accompanying documentation are to be supplied in English.
Instruction for Return of Tender:
a)
All the documents relating to the offer from the supplier and the other required
paperwork must be sent to the following:
David.Shone@bucks.ac.uk
and should arrive no later than noon 7/1/14 The required method of
transmission is electronically to david.shone@bucks.ac.uk .
b)
The University accepts no responsibility for any Tender delivered in any way
other than that specified above.
c)
It is stressed that any Tender that is received after the above time and date for
delivery cannot be considered and will be returned to the Tenderer.
The University does not undertake to accept the lowest Tender, or part, or all of any
Tender, and the acknowledgement of receipt of any submitted Tender shall not
constitute any actual or implied agreement between the University and the Tenderer.
The University reserves the right to accept any part, or all, of any Tender or Tenders at
its sole discretion.
The Contract will be awarded on the basis of the most economically advantageous offer,
taking into account the following factors: service, delivery, price and reliability
The Contract will be awarded on 17/1/14 on the basis of the most economically
advantageous offer, taking into account the following factors:
- Conformance to the University’s requirements and conditions.
- The capability to meet the University’s needs as, when and where they arise.
- The commitment to supply the University with a thoroughly professional service.
- Evidence of how the Tenderer would provide personnel meeting the University’s
requirements.
- The Tenderer’s provision of sustainable Goods, services and processes.
- The Tenderer’s financial position.
- The service supplied to other customers requiring similar services within the University
sector.
- The cost to the University of the service offered.
6)
Conditions of Contract:
Payment terms are to be 30 days net.
7)
Environmental Considerations:
The supplier shall take action to minimise any adverse affect on the environment from
the services used in the performance of this Contract or from their manufacture, storage
and supply in accordance with current legislation and best practice.
8)
Mediation:
If any dispute or difference arises between the University and the Contractor in
connection with or arising out of the Contract and provided that either of them shall have
given to the other notice in writing thereof such dispute or difference shall be referred to
as the Centre for Effective Dispute Resolution for resolution by mediation. Any such
reference shall be deemed to be a submission for arbitration within the meaning of the
Arbitration Act 1996 (unless otherwise specified in the Contract) or any statutory reenactment or amendment thereof for the time being in force.
The Request
Specification:
The University holds between 9 and 10 graduation ceremonies in September each year. With
the attendance at each such ceremony averaging 250 students and 40 academics.
The provider shall attend each graduation ceremony with sufficient studio photographers to
ensure an efficient and smooth operation. That only photographers who are members of the
British Institute of Professional Photographers are utilised. Sufficient sales staff should be
provided to ensure graduates and their families are dealt with smoothly and efficiently.
All photographs to be posted to the graduate within 28 days and reorders of all photographs
taken in various styles and finishes to be available.
In addition the supplier should make available a process for ordering and delivering gowns to
attendees of the ceremonies.
Note: The tender allows for consortium bids or subcontracting to deliver the required service
mix.
The contract will be awarded for three years with the option for two further annual renewals.
Response form:
tender doc.docx
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