PREPARATION OF MANUSCRIPTS FOR THE PROCEEDINGS
OF SOLUTIONS TO COASTAL DISASTERS 2011
Bob Battalio1, Louise A. Wallendorf2, Lesley Ewing3, Bruce Jaffe4
1. ESA PWA, 550 Kearny Street, Suite 900, San Francisco, CA 94108, USA.
b.battalio@pwa-ltd.com
2. United States Naval Academy, Hydromechanics Laboratory, 590 Holloway Rd.,
Annapolis, MD 21402-5042, USA. lou@usna.edu
3. California Coastal Commission, 45 Fremont St., Suite 2000, San Francisco, CA
94105 USA. lewing@coastal.ca.gov
4. USGS Pacific Science Center, 400 Natural Bridges Drive, Santa Cruz, CA 95060
USA. bjaffe@usgs.gov
Abstract: The Proceedings of the Solutions to Coastal Disasters 2011
Conference will be published by the American Society of Civil Engineers
(ASCE) and produced as printed Proceedings from a camera-ready
manuscript received from the authors. Papers will also be posted on the
ASCE web-based Research Library. Instructions for the preparation of
manuscripts are given in this paper, prepared in conference format. Papers
should include an abstract of no more than 150 words, indented 1cm on both
sides, and starting with the word “Abstract” in bold 11-point Times New
Roman font. Feel free to copy this document and insert your paper into the
provided format.
INTRODUCTION
The conference organizing committee appreciates your cooperation in carefully
following these instructions to produce printed Proceedings that will be in a uniform
format. These instructions serve as an example for manuscript production in Microsoft
Word and can be adapted as a template. The objective of these instructions is to provide
information for preparing and submitting final papers to the conference. Please follow
the format described here and demonstrated by example with regard to placement of
paper title, section heading, length and width of text, and page numbering.
Draft papers should be submitted by January 17, 2011. Papers will be reviewed for
format and content. Comments will be returned so that you can make revisions for the
final paper deadline: March 1, 2011
Please use 12 point Times New Roman or similar type for your main text. Text must be
single-spaced, with one blank line inserted between paragraphs. The maximum length of
full papers for the Proceedings of Solutions to Coastal Disasters 2011 is 12 pages,
including text, figures, tables, and references. Place a full page of text and figures on
each page. If you feel you have good reasons for submitting a paper longer than 12
pages, please contact the editors.
Submit your manuscript (Word document) electronically to Mira under the
corresponding author’s login. At the time of your submission you will be asked to
electronically complete a Copyright Transfer Agreement (CTA) and Permission
Verification Form PVF.
To obtain more information on copyright transfer see:
http://www.asce.org/Content.aspx?id=29630. For additional information on permissions
(including sample letters on asking for permission to republish information), see:
http://www.asce.org/Content.aspx?id=18634.
FORMAT
This section describes elements of format so that the Proceedings will have a uniform
appearance. Please set page size to A4 or to 8.5 by 11 inch size paper. Please place all
text, figures, and tables within a 14.5-cm wide by 22.5-cm long area centered on the
paper. For A4 paper, the page setup should be 3.5 cm at top and bottom margins and
3.25 cm at left and right margins. For 8.5 by 11 inch size paper, the page setup should be
1 inch at top and bottom margins and 1.375 inches at left and right margins. The entire
working area must be filled, with the exception of the first page or title page, described
next. Pages should be numbered at least 1 cm below the working area. All paragraphs
should start at the left margin with no indentation. Place one blank line between
paragraphs. Text should be fully justified at both the left and right margins. This
template contains Microsoft Word styles for text, headings, equations, and references.
First Page
The title of the paper is placed 8 cm from the top edge of the paper. The title should be
in bold letters and appear in capital letters in 12 point Times New Roman. The title of the
paper should contain 100 characters or less, including spaces between characters. The
spacing at the top enables reprint information to be placed there to identify the paper.
The affiliation, surface mail address, and email address of each author are listed below
the authors’ names, followed by superscripts as 1, 2, 3 and so on. Authors’ names should
appear in 12 point Times New Roman, or similar font, separated from the title by a line.
The individual affiliations are written in 11-point Times New Roman or similar font,
starting with a number corresponding to the order of the authors’ names. In addition to
the title and author information, an abstract of the paper (indented 1cm from each
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margin) and beginning of the main text should appear on the first page. The Introduction
should follow the Abstract and include the background and objectives of the study.
Headings
A maximum of three levels of heading is recommended as first headings, second
headings, and third (paragraph) headings if necessary. Headings should start in the left
margin and be bold 11 point Times New Roman, Universe, or similar font,. Headings
should not be numbered. First headings should be written in bold CAPITAL letters.
Second headings should be written in bold lower case, with only the first letter of major
words Capitalized. Paragraph headings (third headings) are discouraged.
Figures and Tables
Figures must be computer generated originals and placed on a numbered page within the
text area where they are discussed. Figures and photographs should be numbered
consecutively. Figures and text may appear on the same page, and a centered caption
should be placed directly beneath the figure. It is preferable that figures be inserted in
portrait style, with captions no longer than two lines. On figures showing graphs, both
axes must be clearly labeled (including units if applicable). Figure 1 is an example of an
acceptable figure; both color and symbols are allowed, but only if you’re confident that
the conversion to black and white will yield accurate information and improve legibility
(see section on Color Figures).
If a figure or photograph has been published previously, it will be necessary for the
author to obtain written approval from the original publisher for reprinting.
Percent Threshold Exceeded
100
Year
1994
80
1995
1996
60
40
Estimated Threshold
1.71 m
20
0
1.0
1.2
1.4
1.6
1.8
Water Level, m (staff zero)
Fig. 1. Example of a figure legible in color and in gray tone
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2.0
Tables should be centered and numbered consecutively with a title, in bold print,
centered. The first letter of each major word in the title is capitalized. Table 1 is an
example of a table in correct format.
Table 1. Wave Climate Statistics*, 1981-1991, Duck, North Carolina
Time Period
Mean
Height, m
Mean Yearly Max
Height, m
Maximum
Height, m
Mean
Period, s
Winter (Jan-Mar)
1.28
3.4
4.8
8.4
Spring (Apr-Jun)
0.95
2.6
5.2
8.3
Summer (Jul-Sep)
0.88
2.2
6.8
8.5
Fall (Oct-Dec)
1.21
3.3
5.6
8.4
Yearly Mean
1.09
2.9
6.8
8.4
* Wave statistics refer to the energy-based significant wave height and peak spectral period measured in 18-m
water depth.
Color Figures
Please convert all color photographs to black and white or gray-scale before
submitting the final paper. Original plots in color are acceptable if you’re confident
that the conversion to black and white will yield accurate information. See Figure 1
for an example of color graphics which will appear legibly in black and white. It is
our preference that you convert all graphics and photos to black and white or grayscale before submission so that you’re satisfied with the final copy.
Figures – graphic credits
Selected cases showing how to credit graphics from other sources are shown in
Figures 2-4. The examples are from papers in the Solutions to Coastal Disasters 2008
conference proceedings.
If you are showing graphics from software with imbedded maps or background
photography provided by others, you should have an agreement in place with them to
use the imagery; please credit to the terms of your agreement. Figure 2 illustrates how
to credit the use of a portion of a map.
If you’re not sure how to credit a source, please ask (before March 1, 2011!)
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Figure 2. Gulf of Alaska, Bering Sea, and Arctic coastal regions of Alaska (annotated excerpt
from NOAA chart 50). Smith 2008, ASCE
Figure 3 illustrates how to credit a photograph when the photographer is not the
owner of the image rights. In this case, if the photographer owned the rights to the
picture, the credit would read: (2003 photo by James Hoelscher)
Figure 3. Hooper Bay on the Bering Sea (2003 photo by James Hoelscher, © Alaska
Department of Commerce, Community, and Economic Development). (Smith 2008, ASCE)
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Figure 4. Damage map of Banda Aceh showing the impact of tsunamis wave fronts from
two directions. The numerals indicate the tsunami elevation in meters near the beach
(white) and flow depth inland (black). (Damage map source: UNOSAT, Tsunami data:
Borrero et al. 2006, Jaffe et al., 2006, Matsutomi et al., 2006). Presetya et al 2008, ASCE
Figure 4 illustrates the case of other researchers data superimposed on an aerial
photograph provided by another source.
Equations
All equations and mathematical symbols should appear in italics. Equations should be
centered (see Eq. 1) and numbered consecutively with the equation number in
parentheses located along the right margin. Mathematical notation should be defined in
the text directly after it is introduced and be written in italic. For example,



 F cos    F sin    F  FS 
x
y
d
(1)
where x = cross-shore coordinate positive in the seaward direction (m); F = wave energy
flux (Nm/m/sec); θ = local wave angle with respect to bottom contour; y = longshore
coordinate (m); κ = wave decay coefficient (non-dimensional); d = total water depth (m);
and Fs = energy flux (Nm/m/s) of a stable wave.
Abbreviations and Units
Acronyms should be defined the first time they appear. Thereafter, write only the
acronym and do not revert to the full name. Authors should give preference to the
International System of Units (SI), to units acceptable in SI, or to other units. If
preference is given to SI units, no other units are required. If preference is given to other
units, SI units should be given by one of the following means: in parentheses, in a
supplementary dual-unit table, or in an appendix.
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References
References should appear together at the end of the paper, listed alphabetically by last
name of the first author. If two or more references by the same author are listed, the
earliest dated work appears first. References in the text consist of the author name and
publication year in parentheses as, for example, Dean and Dalrymple (2002). If several
references are cited collectively, they are enclosed in parentheses with no additional
parentheses around dates, and separated by semicolons (Hanson and Kraus 1989;
Mizuguchi 1996; Smith 2008). All references listed should be cited in the text. Example
reference citations are provided at the end of this paper. References should be listed in
alphabetical order with hanging indent and no blank line between entries.
Copyright Transfer Agreement and Permission Verification Form
The Copyright Transfer Agreement and Permission Verification Form (CTA and PVF)
must be completed electronically in order to submit your final paper.
Approvals
It is the responsibility of the authors to obtain all necessary approvals from their
employer and other appropriate parties prior to submission of the paper. After receipt of
a manuscript, it will not be possible to withdraw or revise a paper.
CONCLUSION
Conclusions must be clearly stated in a separate section appearing at the end of the paper.
Acknowledgements, if any, follow the conclusions as a separate section.
ACKNOWLEDGEMENTS
We appreciate the cooperation and efforts of all authors in producing the Proceedings of
Solutions to Coastal Disasters 2011. It is an exciting project, and we look forward to
receiving your manuscript (and CTA and PVF)!
REFERENCES
Dean, R.G., and Dalrymple, R. A. (2002). “Coastal Processes,” Cambridge University
Press, 475 p.
Hanson, H. and Kraus, N. C. (1989). “GENESIS: Generalized model for simulating
shoreline change, Report 1: Technical reference,” Tech. Rep. CERC-89-19, U.S.
Army Engineer Waterways Experiment Station, Coastal Engineering Research
Center, Vicksburg, MS.
Mizuguchi, M. (1996). “Analytical solutions of non-periodic wave generation and its
inverse problem,” Coastal Engineering in Japan 39(1), 1-9.
Presetya, Gegar S., Healy, Terry R., de Lange, William P. and Black, Kerry P.,
“Extreme Tsunami Run up and Inundation Flows at Banda Aceh, Indonesia: Are
there any solutions to this type of coastal disaster?”, Proceedings Solutions to
Coastal Disasters 2008 Tsunamis, Published by the American Society of Civil
Engineers, Reston, VA ISBN 978-0-7844-0978-7, pp. 13-26.
Smith, Orson, P. (2008). “Coastal Erosion Responses for Alaska,” Proceedings
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Solutions to Coastal Disasters 2008, Published by the American Society of Civil
Engineers, Reston, VA ISBN-0-7844-0968-4, pp.550-560-523.
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