L001U-1113
DPI Organic Certification Program
Ruminant Livestock Organic System Update
NAME (s)
OPERATION NAME
ADDRESS
CITY
PHONE
EMAIL
STATE
ZIP
PRIMARY FORM OF CONTACT
EMAIL
PHONE
Your inspection fee will be calculated based on the last calendar year’s gross organic annual sales.
GROSS ORGANIC ANNUAL SALES
CALENDAR YEAR REPORTING
The National Organic Program (NOP) requires all certified operations to update their system plan on an annual basis in
order to verify continued compliance.
Your organic system plan must include the following:







A description of practices and procedures – including the frequency with which they will be performed,
A list and detailed information regarding each substance to be used in organic production,
A description of the monitoring practices and frequency the practices will be performed,
A description of the recordkeeping system that complies with the rule,
A description of the practices in place to prevent commingling of organic and non-organic products,
A description of the practices in place to prevent contamination of organic products with prohibited
substances,
Any additional information required by the certifying agent in order to evaluate compliance.
You may change or update your organic system plan throughout the year.
Changes must be approved by DPI, Clemson University prior to implementation. Plan updates may be submitted by
phone, email, fax or letter.
Section 1. General Information
NOP §205.201, .401
1. Provide a brief description of the changes that have been made to your business since your last update:
An updated Livestock Inventory Record must be submitted annually.
2. Describe the corrective action you took in response to any noncompliance notices or conditions for continued
certification you received last year:
3. Do you have a copy of the National Organic Program Standards?
Yes
No
The NOP Standards are available online at:
www.ams.usda.gov/nop
4.
Do you intend to certify any of the following:
If so, have you submitted the appropriate Organic System Plan?
Department of Plant Industry
Regulatory & Public Service Programs
Public Service Activities
Processing
Yes
Crop
No
Page 1 of 7
511 Westinghouse Road Pendleton, SC 29670
864.646.2140 FAX 864.646.2178
L001U-1113
Organic System Update – Ruminant Livestock
Section 2. Pasture: Physical Description
NOP §205.202
National Organic Program requires that any field or farm parcel from which harvested crops are intended to be
represented as organic must have had no prohibited substances applied to for a period of 3 years.
Please complete the information below and attach a current field history sheet for each field. At least 36 months of
history are required for all fields.
1. Have you reviewed your Section 2 and verified that the information is accurate?
If there are changes, you must fully update Section 2 and submit with this update.
Yes
No
2. Complete this table for all new addresses and parcels added since your last update:
Number of Acres
Field ID
Parcel Address
Organic
Rented
Managed
or
for at least
Transitional Conventional Owned
3 years
ADJOINING LAND USE
NOP § 205.201(A)(5) AND .202(C)
If you have added any new fields or there have been changes in buffer zones or adjoining land use since your last update,
you must complete the following table. Show all adjoining land uses on your field maps.
No changes
Type of Buffer (crop land,
Width
Location or
treeline, hedgerow,
If crop is harvested from buffer, describe use
of
Adjoining Land Use
Field Number
wildlife planting, grass
(sale, non-organic livestock feed, seed, etc.)
Buffer
strip)
Section 3. Pasture: Seeds, Annual Transplants and Seedlings
NOP §205.204, .240
Have you reviewed your Section 3 and verified that the information is accurate?
If there are changes, you must fully update Section 3 and submit with this update.
Yes
No
If you use non-organic seed, you are required to maintain documentation of commercial unavailability and have this
available for review at your annual inspection. A “Seed and Planting Stock Search Record” is available for download at
www.clemson.edu/organic.
All labels, receipts, delivery tickets, evidence of commercial unavailability, treatments, and non-GMO documentation
must be on hand at the time of inspection to verify compliance with the National Organic Program. Failure to have
documentation at your inspection may impact or delay your organic certification.
Section 4. Pasture: Soil Fertility and Crop Nutrient Management
NOP §205.203, .240
Have you reviewed your Section 4 and verified that the information is accurate?
If there are changes, you must fully update Section 4 and submit with this update.
Department of Plant Industry
Regulatory & Public Service Programs
Public Service Activities
Yes
No
Page 2 of 7
511 Westinghouse Road Pendleton, SC 29670
864.646.2140 FAX 864.646.2178
L001U-1113
Organic System Update – Ruminant Livestock
Section 5. Pasture Materials Input Inventory
NOP §205.203, .206
National Organic Program requires producers to manage crop nutrients and soil fertility to maintain or improve soil
organic matter. All material ingredients must be nonsynthetic unless specifically approved on the National List of
Allowed and Prohibited Substances (§205.601). Prohibited nonsynthetic ingredients listed on §205.602 must not be used
on organic land.
Please list all soil amendments, fertility inputs, pest management, and disease control products. Indicate how you verify
that it is an allowable material by checking the appropriate box (you may check more than one). Use your application
records or materials list from last year’s inspection report as a reminder. If you prefer, you can submit your materials list in
other formats (Excel, Word, etc.). Use additional sheets as necessary.
Input Material
(Brand Name or Source)
Verification
Restricted?
NOP Generic
(§205.603)
DPI Approved
OMRI Listed
If you include a generic material rather than a specific brand name, you are responsible for assuring that the specific
material is allowed for organic livestock production. Have all products available for review at your inspection.
Section 6. Pasture: Crop Rotation and Cover Crops
NOP §205.205
National Organic Program requires a producer to implement a crop rotation that maintains or improves soil organic
matter, provides for pest management, manages deficient or excess plant nutrients and provides erosion control. These
practices can include, but are not limited to sod, cover crops, green manure or animal rotation.
Describe your crop rotation plan, including annual crops, perennial hay and cover crops used:
N/A Pasture only (no hay, silage, or other crops harvested). Skip to Section 7.
Department of Plant Industry
Regulatory & Public Service Programs
Public Service Activities
Page 3 of 7
511 Westinghouse Road Pendleton, SC 29670
864.646.2140 FAX 864.646.2178
L001U-1113
Organic System Update – Ruminant Livestock
Section 7. Pasture: Natural Resources and Water
NOP §205.200, .240
Have you reviewed your Section 7 and verified that the information is accurate?
If there are changes, you must fully update Section 7 and submit with this update.
Section 8. Pasture: Weed, Pest, and Disease Management Practices
Yes
No
NOP §205.206
National Organic Program requires that producers implement management practices to prevent weeds, pests and
diseases in your crops grown for livestock. When these preventative practices are insufficient, a producer may use
nonsynthetic substances or synthetic substances approved under Nation Organic Standard 205.601.
These materials must be documented in Section 5: Pasture Materials Input Inventory in this system update!
Have you reviewed your Pasture: Weed, Pest, and Disease Management Practices table and verified that the information is
accurate?
Yes
No
If there are changes, you must fully update the following table. Attach additional sheets as necessary.
Cultural and Mechanical Practices Used
Weed, Pest or Disease Weed Pest Disease
Preventative Practice
for Control
Section 9. Feed Harvest, Storage, Production
NOP §205.201, .237, .239, .272
Have you reviewed your Section 9 and verified that the information is accurate?
If there are changes, you must fully update Section 9 and submit with this update.
Section 10. Livestock Operation Profile: Source and Production
Regulatory & Public Service Programs
Public Service Activities
No
NOP §205.201, .236, .272
Have you reviewed your Section 10 and verified that the information is accurate?
If there are changes, you must fully update Section 10 and submit with this update.
Department of Plant Industry
Yes
Yes
No
Page 4 of 7
511 Westinghouse Road Pendleton, SC 29670
864.646.2140 FAX 864.646.2178
L001U-1113
Organic System Update – Ruminant Livestock
Provide DPI with a list of all animals on your farm on the Livestock Inventory List. Note: if you already have this
information available in another format, such as an Excel spreadsheet, you may substitute that form for the Livestock
Inventory List. List must include animal ID, date of birth, and organic slaughter eligibility.
Complete the summary chart below for all animals
Enter number of animals in each of the columns below.
on your farm.
Organically
Eligible for
Requested for organic managed but
Managed
Livestock
Breed
organic
certification
not requested conventionally
slaughter
for certification
Young Stock Over 6
Months Of Age (calves,
lambs, kids)
Slaughter Stock
Young Stock / Heifers
Bred Heifers
Lactating Animals
Dry Animals
Other:
LIVESTOCK PURCHASES
Complete the following table if you purchased any animals for which organic slaughter or livestock product certification is
requested.
No livestock purchases to date
# of Animals
Date
Certified by which
Type of Livestock
Source and Phone Number
Obtained
Obtained
agency?
Section 11. Organic Feed Rations and Pasture
NOS § 205.237
National Organic Standards require that producers provide slaughter livestock with a total feed ration composed of
100% organic agricultural products, including pasture and forage. This feed ration must be sufficient to meet the
nutritional requirements for ruminants.
A Dry Matter Intake Worksheet must be completed for each group of animals.
1. Is all feed certified organic?
Yes
No
2. Dry Matter Intake Worksheet(s) are attached for each animal group?
Yes
No
3. In the table below, list all feed used for livestock:
Date of
Certified
Quantity
Purchase/
Type of Feed
Source of Feed
Organic
Purchased/Harvested
Harvest
by:
Department of Plant Industry
Regulatory & Public Service Programs
Public Service Activities
Page 5 of 7
511 Westinghouse Road Pendleton, SC 29670
864.646.2140 FAX 864.646.2178
L001U-1113
Organic System Update – Ruminant Livestock
Section 12. Livestock Flow Chart
Have you reviewed your Section 12 and verified that the information is accurate?
If there are changes, you must fully update Section 12 and submit with this update.
Section 13. Slaughter Livestock
Yes
No
NOP §205.239, .240
Have you reviewed your Section 14 and verified that the information is accurate?
If there are changes, you must fully update Section 14 and submit with this update.
Section 15. Livestock Health Care
Yes
No
NOP §205.238
Have you reviewed your Section 15 and verified that the information is accurate?
If there are changes, you must fully update Section 15 and submit with this update.
Section 16. Livestock Input Inventory
No
NOP §205.236
Have you reviewed your Section 13 and verified that the information is accurate?
If there are changes, you must fully update Section 13 and submit with this update.
Attach copies of any new organic product labels.
Section 14. Housing and Pasture
Yes
Yes
No
NOP §205.238, .603, .604
National Organic Program requires livestock producers to establish and maintain preventative livestock health care
practices. All material ingredients must be nonsynthetic unless specifically approved on the National List of Allowed and
Prohibited Substances (§205.603). Prohibited nonsynthetic ingredients listed on §205.604 must not be given to organic
animals.
Please list all mineral mixes, enzymes, electrolytes, herbs, vitamins, parasiticides, teat dips, hoof treatments, vaccines, etc.
that are administered to your organic animals. Indicate that it is an allowable material by checking the appropriate box
(you may check more than one).
If you prefer, you can submit your materials list in other formats (Excel, Word, etc.). Use additional sheets as necessary.
Verification
Input Material
Restricted?
NOP Generic
(Brand Name or Source)
DPI Approved
OMRI Listed
(§205.603)
If you include a generic material rather than a specific brand name, you are responsible for assuring that the specific
material you intend to use is allowed for organic livestock production. Have all products available for review at your
inspection.
Department of Plant Industry
Regulatory & Public Service Programs
Public Service Activities
Page 6 of 7
511 Westinghouse Road Pendleton, SC 29670
864.646.2140 FAX 864.646.2178
L001U-1113
Organic System Update – Ruminant Livestock
Section 17. Recordkeeping
NOP §205.103
National Organic Program requires organic producers to maintain records concerning the production, harvesting and
handling of organic livestock and livestock products. These records must fully disclose all activities and transactions of
the operation in sufficient detail to be readily understandable and auditable and must be available for inspection and
copying. These records must be sufficient to demonstrate compliance with the act and must be maintained for not less
than five (5) years.
1. Please check the method of animal identification that you use on the farm:
Ear tag
Brand
Tattoo
Other (specify):
2. Do you maintain records of pasture/outside access (day, hours, etc.)?
Yes
No
3. Are the following records maintained?
4. Receipts for all purchased livestock?
Yes
No
N/A
5. Receipts for forage production (seed, fertility inputs, etc.)?
Yes
No
N/A
6. Weight records of animals at slaughter?
Yes
No
N/A
7. Synthetic medications administered (date, dosage, animal ID)?
Yes
No
N/A
8. Herbal and natural remedies or other approved materials given to organic animals?
Yes
No
N/A
9. Vitamins, minerals or other materials administered for preventative health care?
Yes
No
N/A
10. Receipts for purchased feed products?
Yes
No
N/A
11. Records that treated or transitioned animals have been diverted from the organic market?
Yes
No
N/A
12. Sales records?
Yes
No
N/A
13. Any other records (please list below)?
Yes
No
You are required to maintain organic related records for 5 years and have them available during inspections.
Failure to have documentation at your inspection will result in compliance action.
Section 18. Affirmation
I affirm that all statements made in this system update are true and correct. No prohibited products have been applied to
any of my organically managed fields during the three-year period prior to projected harvest. I understand that the
operation may be subject to unannounced inspection and/or sampling for residues at any time as deemed appropriate to
ensure compliance with the Organic Foods Production Act of 1990 and National Organic Program Rules and Regulations.
I understand that acceptance of this update in no way implies granting of certification renewal by the certifying agent. I
agree to provide further information as required by the certifying agent.
Signature of Operator:
Date:
I have attached the following documents:
Maps of all parcels/fields (showing adjoining land use and field identification)
Livestock Inventory List
Dry Matter Intake worksheet(s)
Field history sheets
Documentation for fields owned or rented for less than three years, if applicable
Water test, if applicable
Soil and/or plant tissue tests, if applicable
Residue analyses, if applicable
Input product labels, if applicable
Organic product labels, if applicable
I have made copies of this questionnaire and other supporting documents for my own records.
Submit completed form, fees, and supporting documents to:
Department of Plant Industry
511 Westinghouse Road
Pendleton, SC 29670
TEL: (864) 646-2140 FAX: (864) 646-2178
Website: www.clemson.edu/organic
Department of Plant Industry
Regulatory & Public Service Programs
Public Service Activities
Page 7 of 7
511 Westinghouse Road Pendleton, SC 29670
864.646.2140 FAX 864.646.2178