Job Description
Job Title: Events Assistant (Temporary/Contact)
Submit Resume to: Recruiting@spe.org
SUMMARY
This position is responsible for providing administrative support services to the Event Managers
and Event Coordinators.
KEY DUTIES AND RESPONSIBILITIES Include the following. Other duties may be
assigned.
1. Maintain competency with in-house computer applications and other software
programmes that are applicable to event administration.
2. Perform data entry for event administration.
3. Assist in maintaining records including addresses, telephone/fascimile numbers, and
regular updates to the master file, event applicants and registrants, committees, senior
executives, exhibitors, contractors.
4. Assist in maintaining records and accurate information for SPE events and meetings
statistics.
5. Compose and type routine correspondence.
6. Perform project administrative services e.g. mailing of Call for Papers, Conference
Preview, Registration and Application Brochures, etc. for SPE Conferences and
Exhibitions.
7. Support meetings staff on-site, as and when required.
8. Regular contact with event committees and meeting venues.
9. Assist the Event Managers and Event Coordinators in special projects as and when
required.
10. Perform any ad-hoc assignments whenever required by management.
EDUCATION AND / OR EXPERIENCE:
Certificate holder and 2-3 years of related work experience or equivalent combination of
education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of employees or one-on-one.
Excellent and accurate verbal and written communications in English is essential. Other
languages may be advantageous.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions
furnished in written, oral, diagram, or schedule form.
Job Description
OTHER SKILLS AND ABILITIES:
 Must be computer literate in MS Office packages.
 Work independently with little supervision.
 Service oriented team player.
 Good written and oral communication skills.
 Adaptability and flexibility of assigned tasks.
 Willingness to work overtime, as required.
 Willingness to travel occasionally, as required.
 Good telephone manner.
 Ability to understand a variety of instructions furnished in written, oral, diagram or
scheduled form.
 Good organisational skills.
 Self-motivated.