Santa Rosa County
School Board
September 25, 2008
A.
Call to Order and Roll Call
The School Board of Santa Rosa County met in regular session at 10:00 a.m. with
the following members present: JoAnn Simpson, Chairman, Ed Gray, Vice-Chairman,
and Diane Scott. Mrs. Coleman and Mr. Winkles were out of town. Also present was
John W. Rogers, Superintendent of Schools and Secretary and Paul R. Green, Board
Attorney.
B.
Pledge of Allegiance and Invocation
The Chairman called the meeting to order and asked Jud Crane to lead us in
prayer and the Pledge of Allegiance to the Flag.
C.
Approval of Minutes
The Chairman asked if there are any changes to the September 11, 2008 school
board meeting minutes. There being none, minutes stand approved.
D.
Oral and Written Communications
Mr. Rogers announced that our FTE count continues to get better and climbing daily. We
are continuing to make sure students are entered into the computer into the correct
programs and hope to have everything ready by FTE week. He also mentioned that this
is a audit year and we are working on making sure that our records are correct and will be
prepared for the audit.
E.
Recognitions/Resolutions/Proclamations
Jack McDonald, President of Hilda M. McDonald Foundation Inc. came forward and
presented a check to Munson Elementary School and one to King Middle School. Each
check was in the amount of $4,000 to be used for students in need of financial assistance
with meals, field trips or whatever the school deems necessary. Mr. Rogers thanked Mr.
McDonald for the contribution on behalf of the students.
Mr. David Ellis, with the Corrections Department wanted to thank the school board for
donating surplus buses to them to be used for transporting inmates around the county.
Mrs. Sherry Diamond. Director of Elementary Education came forward to present the
Five Star School Awards to the following schools:
Chumuckla Elementary
Gulf Breeze High
S. S. Dixon Intermediate
East Milton Elementary
Holley-Navarre Intermediate S. S. Dixon Primary
September 25, 2008
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Santa Rosa County School Board Meetings are recorded in their entirety
Gulf Breeze Elementary
Gulf Breeze Middle
F.
Jay Elementary
Oriole Beach Elementary
West Navarre Intermediate
W. H. Rhodes Elementary
Public Hearing
None
G.
Public Forum
The Chairman opened the floor for the public forum and asked if anyone wanted
to address the board regarding any item not on the agenda. There was no response and
the public forum was closed.
H.
Approval of Agenda
The Chairman asked if the Superintendent or board member wanted to move an
item from the administrative agenda to the action agenda. There was no response and the
board proceeded with the agenda as submitted.
I.
Administrative Agenda
The Superintendent recommended approval of the following administrative
agenda items for school board approval.
Motion by Mr. Gray, second by Mrs. Scott, approving the following
administrative agenda items. Motion carried unanimously.
Human Resource Items
1. Retirements and Resignations
2. Instructional and Classified Appointments
(including Out-of-Field Teachers)
3. Substitute Teachers/Educational Support Substitutes
4. Leaves: Without Pay, Illness in Line of Duty
Curricular/Instructional Items
5. Student Reassignments/Transfers
6. Student Suspensions
7. School Volunteers
Financial Items
8. Bills and Payroll
9. Budget Amendment
10.Monthly Financial Statement
Administrative Items
11. Class/Club Trips
September 25, 2008
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12. Use of School Facilities
(A discussion took place regarding a revision in the facilities use policy
and the need to notify all users the current policy will expire on December
31, 2008)
Action Agenda
J.
Human Resource Recommendations
The Superintendent recommended approval of the following personnel items
for school board approval.
Motion by Mrs. Scott, second by Mr. Gray, approving the administrative
appointment of Joey Harrell as Assistant Superintendent for Administration effective Jan.
1, 2009. Motion carried unanimously.
Motion by Mr. Gray, second by Mrs. Scott, approving the administrative
appointment of William Price, Jr. as Assistant Superintendent for Curriculum and
Instruction effective November 18, 2008. Motion carried unanimously.
Mr. Rogers shared with the board that beginning this afternoon we will begin advertising
for applicants for a new High School Director. He also shared with the board the district
is working on the job description of the Transportation Director.
*Effective Jan. 1, 2009, the School Board will have the responsibility for recordkeeping
for all 403b transactions including deposits, transfers, withdrawals, loans, etc. To assist
us with these responsibilities the School Board recently approved a contract with
TSAConsulting Group (TSACG) for third party administrator services. Since that time
we have been working with them to make the necessary changes for compliance with the
new IRS regulations. TSACG will charge a $1.00 per month recordkeeping fee that
active vendors must agree to pay for their respective clients.
TSACG sent a Request for Information to all current 403b vendors and provided us with
a summary report identifying companies who met the required guidelines and those who
were unable to meet the requirements. They recommended adopting the Independent
Benefits Council (IBC) Model Plan and the five vendors recommended in that plan.
They are:
AIG Valic (current vendor)
AXA Equitable (current vendor)
American Century (previous vendor but currently inactive)
Plan Member (new vendor)
Waddell and Reed (new vendor)
After carefully evaluating all current vendors, we are also recommending that we
maintain vendors with 20+ clients (current requirement to maintain active vendor status
September 25, 2008
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Santa Rosa County School Board Meetings are recorded in their entirety
in our 403b program) who meet all the requirements necessary to comply with the
pending changes necessary for compliance. They are: American Funds, Great American
Life (CALIC), ING, MetLife, Midland.
Motion by Mr. Gray, second by Mrs. Scott, approving the Risk Management
recommendations as outlined above. Motion carried unanimously.
K.
Curricular and Instructional Recommendations
The Superintendent recommended approval of the following curricular and
instructional items for school board approval.
Motion by Mrs. Scott, second by Mr. Gray, approving the following alternative
placement/expulsions. Motion carried unanimously.
Hearing
Middle School
A09-0361-01
High School
A09-0151-01
School Gr./Age
Reason
Length
WBM
14/8
Possession of Marijuana
Expulsion with Continued
Educational services for
One calendar year at the
Learning Academy
MHS
12/18
Possession of a weapon (knife)
Expulsion with Continued
Educational services for
One calendar year at the
Learning Academy
Motion by Mr. Gray, second by Mrs. Scott, approving the 2008-09 School
Improvement Plans and the School Advisory Council Membership Roster 2008-09.
Motion carried unanimously.
Motion by Mrs. Scott, second by Mr. Gray, approving the following agreements,
grants, projects and contracts.

Title 1, Part A School Improvement Grant 1003(a)
Motion by Mr. Gray, second by Mrs. Scott, approving the District Plan for
Services to English Language Learners (ELLs). Motion carried unanimously
Motion by Mr. Gray, second by Mrs. Scott, approving the request for a change in
the start time of the graduation ceremony at Pace High from 7:00 p.m. to 7:30 p.m. on
May 30, 2009. Motion carried unanimously.
Motion by Mrs. Scott, second by Mr. Gray, approving the request to dismiss Jay
High School (and Jay Elementary – bus schedules) on October 10, 2008 at 12:00 p.m.;
September 25, 2008
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dismiss Milton High School at 12:15 p.m. on October 3, 2008; and Gulf Breeze High
School on October 3, 2008 at 12:30 p.m. due to homecoming activities.
L.
Financial Recommendations
The Superintendent recommended approval of the following financial items
for school board approval.
None
M.
Administrative Recommendations
The Superintendent recommended the following administrative items for
school board approval.
Motion by Mrs. Scott, second by Mr. Gray, approving the following purchasing
items. Motion carried unanimously.
*
*
Revisions to the Property Control Policies and Procedures Manual
List of property to be declared surplus. No present or future need can be found
within the Santa Rosa County School System.
Mr. Rogers asked Lauren Warren, General Manager Durham School Services to come
forward and present the quarterly Transportation update. Ms. Warren distributed the
report and reviewed each page. She shared with the board drivers and monitors worked
hard to ensure a successful start up and implementation of the three tier routing system.
She reviewed the number of bus drivers, routes, safety and maintenance of the buses.
She also explained some of the problem they have encountered what they did to fix them
and listed some of the future goals they want to accomplish.
Motion by Mrs. Scott, second by Mr. Gray, approving the following change
orders. Motion carried unanimously.
Change Orders
Jay High School – New Press Box
(Larry Hall Construction, Inc.)
1. Add a new concrete walk around three (3) sides
of the Press Box for maintenance. Preliminary
approval by Steve Ratliff.
(add)
2. Cost to tie-in data lines to second floor and
connect electrical to bleacher receptacle
scoreboard.
(add)
Net Amount of C. O.
(add)
$810.00
$904.00
$1,714.00
September 25, 2008
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Santa Rosa County School Board Meetings are recorded in their entirety
Pace High School – New Field House
(Larry Hall Construction)
1.
2.
Increase in cost for the steel roof deck due to
The delay between the bid date and actual “Notice to
Proceed”
(add)
Add door from Coach’s office to Conference
room. This was School requested and
preliminary approval by Joey Harrell.
(add)
(This is the first project started after starting
New procedure of having principal
Review plans and sign-off on plans
Before project starts.)
Net Amount of C. O.
$5,655.00
$2,411.00
(add)
$8066.00
Testing of welds requested by Structural Engineer (add)
Add masonry wall at new cooler/freezer. Directed (add)
By Steve Ratliff.
$ 299.00
$2,175.00
Net Amount of C.O.
$2,474.00
Navarre High School – Various Additions
(A.E. New, Jr. Inc.)
1.
2.
(add)
Gulf Breeze Elementary – Kitchen/Cafeteria Addition and
Renovation
(A. E. New, Jr., Inc.)
1.
Testing welds requested by Structural Engineer
(add)
2.
Add precast lintel under existing hollow core
Concrete planks at north end of existing corridor
(add)
3.
Add 4’ of CMU in corridor
(add)
4.
Change overflow spout as directed by John Monroe (add)
5.
Reroute storm drain system
(add)
6.
Add a 6” CMU wall behind electrical panels in
(add)
Dry Storage
7.
Add a 2” metal rain guard the full length of
(add)
Old cafeteria
Net Amount of C. O.
(add)
$ 299.00
$
$
$
$
$
664.00
459.00
198.00
539.00
531.00
$1,209.00
$3,899.00
The board reviewed the status of the current construction projects
The Superintendent asked to table the bid on the Woodlawn Beach Middle School
12 classroom addition until a later meeting due to an issue with the Midway Fire
Department about the sprinkler system that will need to be worked out.
September 25, 2008
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Santa Rosa County School Board Meetings are recorded in their entirety
Motion by Mrs. Scott, second by Mr. Gray, approving the Santa Rosa County
School District 2008-2009 Work Plan. Motion carried unanimously.
Motion by Mr. Gray, second by Mrs. Scott, approving the following requests for
surplus buses. Motion carried unanimously.
*The Santa Rosa Correctional Institution requests two surplus buses to be used for
transporting inmates and/or staff during emergency situations.
*The Berrydale Forestry Camp in Jay, FL requests two surplus buses to be used for
transporting inmates and staff.
*The Okaloosa Correctional Institution requests two surplus school buses for use in
transporting inmates and staff.
N.
Items from Board Members
Motion by Mr. Gray, second by Mrs. Simpson, approving Mrs. Scott attending the
Florida School Board Association 14th Annual FSBA Committee Day and Full
Legislative Committee meeting, October 23, 2008 in Tampa, Florida. Motion carried
unanimously.
O.
Items from Board Attorney
Mr. Green reported to the board he has received a non-refundable cashiers check in the
amount of $100,000 for the purchase of the property in Gulf Breeze. He asks the board
to consider allowing the purchaser a 30 day extension on completion of the purchase.
Motion by Mr. Gray, second by Mrs. Scott, approving allowing the purchaser of
the property in Gulf Breeze a 30 day extension to complete the purchase. Motion carried
unanimously.
P.
Items from Superintendent
Motion by Mrs. Scott, second by Mr. Gray, approved renewing the contract
between the Santa Rosa County School Board and Joy Frank & Associates, P.A. from
July 2, 2008 thru June 30, 2009 in the amount of $11,000. Motion carried unanimously.
Mr. Rogers is working on a schedule to have Joy Frank come over to make a presentation
to the board about the legislative session and the budget.
The Superintendent wanted to clarify when the letter Mr. Gray wrote regarding health
insurance would be distributed. The board endorsed the letter at the last school board
meeting but no decision was made on when it would distributed. Mr. Rogers suggested
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we make it the front page of the health insurance booklet that will be printed soon and
distributed to employees on or about October 20, 2008. Board members agreed.
There being no further business the meeting was adjourned.
DONE AND ORDERED IN LEGAL SESSION by the School Board of Santa
Rosa County this 25th day of September, 2008 A. D.
SCHOOL BOARD OF
SANTA ROSA COUNTY
_______________________________
Chairman
ATTEST:
_______________________________________
Superintendent and Secretary
September 25, 2008
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Santa Rosa County School Board Meetings are recorded in their entirety