UNIVERSITY OF WALES INSTITUTE, CARDIFF
ACADEMIC REGISTRY
HEALTH AND SAFETY POLICY
1.
2.
3.
Introduction
1.1
The health, safety and welfare of staff and students is recognised as
being essential to the success of the Academic Registry.
1.2
The Academic Registry therefore accepts the responsibility to provide a
healthy and safe environment for all employees, students and others
who will be affected by its activities. Its policy is to achieve a high
standard of health and safety on all its premises.
1.3
The Academic Registry comprises the following:

Central Academic Registry, comprising 4 units and senior
management in A Block at Llandaff Campus;

School Registry Offices on all Campuses.
Scope of the Policy
2.1
The Section will take all reasonably practicable steps to fulfil its
responsibilities and will adhere to the requirements of the Health and
Safety at Work Act 1974 and all relevant statutory provisions and
regulations.
2.2
The Academic Registry’s Policy has been produced in accordance of
Section 2 (3) of HASAWA’74 and has been based on the guidance of
the Health and Safety Executive. It is complementary to the UWIC
Health and Safety Policy and its existence will be brought to the
attention of existing and potential staff. The Policy describes how
health and safety matters are organised and managed in the Academic
Registry.
2.3
All persons at UWIC have individual responsibilities to take reasonable
care for their own health and safety and for that of others who might be
affected by their acts or omissions. They must co-operate with those
persons who are responsible for health and safety to enable them to
carry out their duties (section 7 & 8 HASAWA’74)
Aims of the policy
The aims of the Policy are as follows:

to keep under review all procedures, practices and systems relating to the
health and safety of all persons working at or visiting the Section premises.
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4.
5.
6.

To comply with all relevant health and safety statutory provisions and
regulations.

To provide relevant information, training and supervision to enable all
employees and students to recognise, understand and undertake their
responsibilities under health ad safety statutory provisions and regulations.

To monitor and review the effectiveness of the policy and revise it when
appropriate. Any revision will be brought to the attention of all employees.
Organisation
4.1
As the employing body, the Higher Education Corporation has ultimate
responsibility for the health and safety of persons at UWIC and for
those who might be affected by the activities of UWIC.
4.2
Under delegated arrangements from the Vice-Chancellor, via the
Director of Operations, the Head of Section (the Academic Registrar)
has the responsibility for ensuring Academic Registry’s compliance with
UWIC’s Health and Safety Policy.
Safety Committees
5.1
The Head of Section will appoint a co-ordinator who will have an
advisory and monitoring role in relation to the activities of the Section.
5.2
The Section Co-ordinator will co-opt representatives from the Academic
Registry Units to carry out inspections on his/her behalf.
5.3
The Section will use the Safety Management Profile as a means of
auditing safety management systems.
5.4
The Health and Safety Advisor and the Occupational Health Nursing
Advisor will be consulted at each stage of the process in an advisory
capacity.
Safety Teams
6.1
The Head of Section via the Section co-ordinator, will establish Unit
representatives to monitor compliance with Health and Safety Policy,
Statutory Provisions and Regulations.
6.2
In cases where the Section is geographically fragmented, nominated
deputies would carry out the operation and report to the Section coordinator.
6.3
The terms of reference of the Safety Team are:
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6.3.1 To monitor by means of audits and inspections, compliance with
Health and Safety Policy, Statutory Provisions and Regulations.
6.3.2 The Co-ordinator will produce a report once each term for
presentation to the UWIC Safety Committee.
7.
Arrangements / Responsibilities
7.1
The Head of Section is responsible for the management of Health and
Safety matters and for the implementation of this policy in their area.
7.2
The Head of Section is responsible for the health and safety within the
Section and, in particular:
7.2.1 Training
Training is a statutory requirement and will need to be carried
out continuously. All staff are to be trained in safe working
practices for the work that they are required to undertake. All
new employees or those transferred from other locations are to
receive safety induction training appropriate to their role within
the Section. Safety training should be extended to include such
issues as:
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
The use of work equipment
The control of substances
Manual handling
Personal protective equipment
Records of training received along with signatures of persons
receiving training should be documented and retained within the
Section.
7.2.2 Plant and Equipment
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
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Ensuring, in conjunction with the Estates Manager, that
machinery, plant and equipment is suitable and meets the
appropriate standards, is properly maintained in a safe
condition and is tested and/or examined by competent
persons when appropriate. This will include statutory
examination and testing of lifting apparatus, pressure and
steam systems, portable electrical equipment, fume
cupboards and other ventilation equipment.
Ensuring the provision, maintenance and use of
appropriate and suitable protective clothing and
equipment.
Considering and investigating the health and safety
implications before the introduction of any new machinery,
plant, substance or materials.
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
Ensuring liaison with either the Estates Manager, Health
and Safety Advisor or other specialists as appropriate.
7.2.3 Health Protection:

Co-ordinating in conjunction with the Health and Safety
Advisor and the Occupational Health Nursing Advisor, the
Sections arrangements for: First Aid Cover; safe use of
hazardous substances; ionising radiation and biological
hazards; noise reduction and hearing conversation;
display equipment; manual handling assessments;
enforcement of UWICs smoking policy; COSHH; new and
expectant mothers at work.
7.2.4 Fire Precautions:
Provide safe storage arrangements for flammable substances,
ensuring that means of escape (Fire Exits) are kept clear and coordinating emergency procedures including roll calls where
applicable.
7.2.5 Safe Systems:
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Ensuring that safe systems of work are applied to protect
employees, students and other persons.
Ensuring that risk assessments are carried out with the
objective of recognising and prioritising risks to enable the
maintenance of safe systems for curricula and extra
curricula activities.
Ensuring adequate supervision of employees.
Examining health and safety aspects to establish safe
procedures for new machinery, plant, equipment,
substances or processes.
7.2.6 Waste Disposal:
Ensuring waste minimisation and that procedures are developed
and applied to comply with appropriate standards and statutory
requirements for waste disposal.
7.2.7 Section Reports:

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Reporting to the UWIC Safety Committee via the Health
and Safety Advisor.
Ensuring that accidents are reported and that
arrangements are made for accidents to be investigated
and that measures are taken to prevent recurrence.
7.2.8 Safety Rules: General
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Ensuring that staff in the Section comply with UWIC’s general
safety rules (section 9)
8.
9.
Accident Procedures
8.1
UWIC’s Accident Reporting Procedure complies with the requirements
of the Reporting of Injuries, Disease and Dangerous Occurrences
Regulations 1995 (RIDDOR).
8.2
It is the responsibility of the Head of Section to ensure that accidents
and dangerous occurrences in the Section are reported and that copies
of report forms are forwarded promptly to the Health and Safety
Advisor, Llandaff Campus, Western Avenue, Cardiff.
8.3
It is a legal requirement that all accidents causing major injuries to
persons are notified to the Health and Safety Executive. Personal
injuries not of major extent but necessitating the person being absent
for three days or more are to be reported to the Health and Safety
Executive within ten days.
8.4
In order to comply with the Regulations each Campus Reception and
Medical Room maintains a stock of UWIC accident report forms. These
should be completed as soon as possible after the incident.
8.5
The Head of Section will ensure that all reported accidents and
dangerous occurrences within their areas will be investigated.
Safety Rules: General
9.1
Each School, Campus or Section is responsible for establishing and
observing appropriate safety guidelines. A copy of safety rules must be
kept available for general use.
9.2
Means of escape
All rooms passages corridors and stairways are to be unobstructed and
all fire doors are to be kept closed to ensure fire containment and
effective evacuation. Practice evacuation drills are carried out at all
UWIC Campuses on an annual basis.
9.3
Fire Extinguishers
Fire extinguishers are to be kept visible and not obstructed. Fire
Wardens and, where appropriate, students should be trained in the use
of fire extinguishers.
9.4
Electricity
All portable electrical apparatus has to be tested, inspected and be
certificated. No electrical apparatus is to be brought into use without
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first ensuring its safety by arranging for testing, inspecting and
registering of the apparatus by Estates or by competent persons
appointed by the Head of Section.
9.5
Control of Substances Hazardous to Health (COSHH)
Each School, Campus or Section will implement procedures to ensure
compliance with the C.O.S.H.H. Regulations 1999. They will undertake
assessments of substances in use and establish safe systems to
protect persons from adverse affects of the substances.
9.6
Traffic and Pedestrians
Traffic and pedestrians are required to obey UWIC’s road and traffic
signs. Access for emergency services is to be kept clear at all times.
Staff and students private vehicles may only be parked in areas
designated for parking and is done so at owners risk.
10.
Emergencies
10.1
During working hours telephone 222 and ask for EMERGENCY
SERVICES.
10.2
In event of a bomb threat or similar emergency the Director of
Operations is to be informed before a decision to evacuate is taken.
10.3
Out of hours telephone 9/999 (Police). Give clear details of the
emergency.
Signed:
…………………………………………… Head of Section
Date:
…………………………………
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