Request for Proposal
UW-15-0501JG
UW Medicine – Sport Medicine
Learning Management System
The University of Washington, UW Medicine, hereafter called "UW Medicine” or “UW” is initiating this
Request for Proposals (RFP) to solicit proposals from Bidders to provide an integrated multi-media elearning portal for the sports community in Washington State.
IMPORTANT NOTICE
This Request for Proposal (RFP) is being conducted through the UW Ariba Sourcing Event website.
Suppliers interested in submitting a Proposal must participate via this website.
Please review the Supplier scenarios below and follow the appropriate instructions.
Your Firm is New to Ariba
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Register on the UW Ariba Sourcing Event website at http://uw.supplier.ariba.com/
Email the RFQQ Coordinator stating you are new to Ariba and plan to respond to UW-15-0401JG.
The Coordinator will send you an invitation to join the event.
Your Firm has Registered with Ariba but Not Participated in a UW Sourcing Event
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Email the RFQQ Coordinator stating you plan to respond to UW-15-0401JG and include your Ariba
Network Identification Number (ANID).
The Coordinator will send you an invitation to join the event.
Your Firm has Previously Participated in a UW Sourcing Event
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Email the RFQQ Coordinator stating you have previously participated in a UW Sourcing Event and
plan to respond to UW-15-0401JG.
The Coordinator will send you an invitation to join the event.
After receiving the event invitation, you must click on the enclosed link and accept the prerequisites to
access the RFQQ.
No additional Event invitations will be issued after May 25, 2015 at 1PM PDT
Jarrett Gordon, RFQQ Coordinator, jgordo@uw.edu
Exhibit 1 - Condensed scope of work for this RFP for your review to determine if you want to be invited
to Ariba to review the full scope.
Exhibit 2 - The “Getting Started Guide” for additional information bidding in Ariba
Exhibit 1
Condensed scope of work for this RFP for your review to determine if you want to be invited to Ariba to
review the full scope.
The University of Washington, UW Medicine, hereafter called "UW Medicine” or “UW” is initiating this
Request for Proposals (RFP) to solicit proposals from Bidders to provide an integrated multi-media elearning portal for the sports community in Washington State.
Currently, there is a specific need for athletic coaches to be properly trained on prevention and treatment
of sports related injuries. These injuries may include concussions, neck, shoulder, elbow, hand, back, hip,
knee ankle, foot etc. Washington State law will soon require all coaches to be educated on concussion
and sudden cardiac arrest prevention and treatment.
UW Medicine wants to provide e-learning courses to better educate coaches on sports injuries and injury
prevention. This on-line coursework will include mini-timed courses broken down per category for easy
access for users and will allow users the ability to complete the tasks on their own schedule. The course
material will be provided by UW Medicine Sports Medicine, which includes: subject matter resources
(information, subject matter experts and reference materials).
In addition to empowering coaches with sports medicine knowledge that results in healthier athletes, the
e-learning academy will also build advocacy and brand loyalty for the UW Medicine brand. UW Medicine
Sports Medicine is interested in being uniquely positioned in the market as the “go to” place for advice
and physician expertise in the sports medicine field.
1.1.
SCOPE OF WORK
Given the complexity of the on-line course, internal processes, and stakeholders, the Learning
Management System (LMS) solution must be agile, multifaceted, creative and customizable while
providing tracking and reporting needs. The required features and robust e-learning portal must include
the following elements:
User Experience:
 The ability to manage the delivery and completion tracking of eLearning modules
 A delivery application that accommodates gamification elements: leaderboard, badges, tracking,
etc.
 E-learning format that is fun, engaging and interactive
 Assessments before and after e-learning module completions
 The ability for end users to print certificates of completion
 Ability to brand the page in compliance with UW branding and no co branding is allowed.
(Contractor will not have any branding information on the page.)
Demand Generation:
 The ability to collect, manage and track user information for follow up for marketing purposes
 Customer acquisition and nurturing tools: email blasts,SMS
Delivery and Support:
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The ability to start with a
pilot (including 4-5 training
modules)
Administrative and
maintenance support with
service level agreements
Data migration capability of users and courses (SCORM compliant)
Mobile access and delivery
Provide technical support to UW
Fully tested deployment
Cloud-based platform
Bidder shall provide training for the content providers covering but not limited to:
o Administration of the site
o Running reports and creating custom reports
o How add, edit, change, etc content hosted on the site
o Administration of day to day operation of the site
Exhibit 2
Please refer to the attached “Getting Started Guide” for additional information on bidding in Ariba
Getting Started
Supplier Guide