ADMINISTRATIVE CIRCULAR
BALI DEMOCRACY FORUM III
Bali, Indonesia 9-10 December 2010
As of 9-Nov-10 3:10 AM
THE FORUM
Date and venue
Bali Democracy Forum will be held on 9 - 10 December 2010 at the Westin Resort Nusa
Dua, Bali, Indonesia (http://www.westin.com/bali).
Heads of State/Government Participation
All Heads of State/Government participating in the Forum are kindly invited to attend the
Opening Session, General Debate Session and Luncheon hosted by the President of the
Republic of Indonesia on 9 December 2010.
Working language
The Meeting will be conducted in English.
Liaison Officers
A liaison-officer (LO) will be provided for each Head of State/Government and each Minister,
who is the Head of delegation, from the participating country’s capital. Other delegations will
be assigned a collective non-attached liaison-officer.
Attire
First day
Leaders’ Session and General Debate
Dinner
: National-dress / Lounge-suit
: National-dress / Batik / Smart-casual
Second day
Interactive-Sessions
: Batik / Smart-casual
Security
Delegates are requested to wear their conference identification badges at all times, to
ensure problem-free admittance to the meeting venue. Delegates may be kindly requested
to pass through security gates, and participate in security checks at the hotel.
PREPARATION
Registration
All delegates are kindly requested to fill out and send the Delegates Application Form and
other relevant communications by Friday, 12 November 2010, to the Bali Democracy Forum
Organizing Committee. Application forms may be downloaded from the website of the
Ministry of Foreign Affairs of the Republic of Indonesia: http://www.deplu.go.id
All delegates are also requested to send a digital passport photo for the purpose of an
identification card, by e-mail to bdf3committee@gmail.com.
Travel Arrangements
All delegates are requested to make their own travel arrangements at their own expense.
Tentative Administrative Circular
Bali Democracy Forum III
Bali, Indonesia 9-10 December 2010
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Visa arrangements
Delegates from the following countries do not need a visa to travel to Indonesia (all types of
passport):
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Brunei Darussalam
Chile
Malaysia
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Morocco
the Philippines
Singapore
Thailand
Viet Nam
Delegates with diplomatic and service passport-holders from the following countries do not
need a visa to travel to Indonesia for a short-period stay:
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Austria
Azerbaijan
Brazil
Bulgary
Cambodia
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China
India
Iran
Republic
of Korea
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Laos
Mongolia
Myanmar
Russia
Sri Lanka
Tunisia
Turkey
Viet Nam
Delegates with all types of passport from the following countries may attain a Visa on Arrival
(VoA) for a fee:
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Algeria
Argentina
Australia
Austria
Bahrain
Belgium
Brazil
Bulgary
Cambodia
Canada
China
Denmark
Egypt
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Fiji
Finland
France
Germany
India
Iran
Italy
Japan
Republic of
Korea
Kuwait
Laos
Libya
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Lithuania
Maldives
Mexico
the Netherlands
New Zealand
Norway
Oman
Poland
Portugal
Qatar
Russia
Saudi Arabia
South Africa
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Spain
Sweden
Switzerland
Timor-Leste
Tunisia
Turkey
United Arab
Emirates
United Kingdom
Unites States
Delegates from other countries are kindly asked to obtain a visa from the nearest Indonesian
Embassy or Consulate in their respective countries.
HOSPITALITIES
Hotel Accommodation (Room only)
The Government of Indonesia will provide complimentary accommodation at the Westin
Resort Nusa Dua, check-in on 8 December 2010 and check-out on 11 December 2010, for
the following:
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Countries with Head of State/Government attending the Forum will be provided
complimentary accommodation for the Head of State/Government plus two rooms.
Countries with head of delegation at the Ministerial-level will be provided
complimentary accommodation for the head of delegation plus one room.
Countries with head of delegation at a non-Ministerial-level will be provided
complimentary accommodation for the head of delegation only.
Other recommended hotels in the Nusa Dua vicinity include, among others, the Ayodya
Resort Bali, the Grand Hyatt Bali Hotel, the Inna Putri Bali, the Nusa Dua Beach Hotel &
Spa, the St. Regis Resort. (http://www.balinusaduaresort.com)
Tentative Administrative Circular
Bali Democracy Forum III
Bali, Indonesia 9-10 December 2010
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Meals
Complimentary meals will be provided starting with lunch on 9 December 2010 until lunch on
10 December 2010.
Ground Transportation
Courtesy ground transportation in Bali will be offered for Heads of State/Government,
Ministers, and Heads of Delegation for the duration of the Forum.
GENERAL INFORMATION
To and from the airport
A welcome counter will be located at the airport to welcome and direct BDF delegates to the
shuttles provided for the Westin Resort Nusa Dua on 8 December 2010, and from the
Westin Resort Nusa Dua to the airport on 11 December 2010. All delegates are kindly asked
to send their travel itineraries prior to arrival in order to facilitate transport to and from the
airport. Delegates staying in hotels other than the Westin Resort Nusa Dua are also
requested to inform the committee in advance if they need local transportation assistance.
Facilities
Office equipments and internet facilities are located at the hotel business centre. Wireless
internet facilities are also available in the hotel. Delegates are responsible for all costs they
incur at the business centre.
Currency exchange
Indonesia’s national currency is the Rupiah. The exchange rate normally fluctuates between
IDR 8500 and IDR 9100 to 1 USD.
Medical services
The Secretariat will be able to provide medication for minor illness. Any major treatment will
be carried out at the local hospital, where a 24-hour medical service will be available and a
general practitioner will be on stand-by. Delegates will be responsible for the costs incurred
of any hospital treatment, and should therefore ensure that they have appropriate insurance
coverage prior to traveling.
Telecommunication
The country phone code for Indonesia is +62xxx
Local area phone code for Jakarta is 021xxx and for Bali 0361xxx
Omit the 0 (zero) when dialing with the country code: +6221xxx or +62361xxx
Climate and weather
Bali has a tropical climate with high humidity. The temperature averages 30 degrees Celsius
or 86 degrees Fahrenheit.
Local time
Indonesia is divided in three time zones:
GMT +7: Waktu Indonesia Barat (WIB) / Western Indonesian Time (Jakarta)
GMT +8: Waktu Indonesia Tengah (WITA) / Central Indonesian Time (Bali)
GMT +9: Waktu Indonesia Timur (WIT) / Eastern Indonesian Time
Tentative Administrative Circular
Bali Democracy Forum III
Bali, Indonesia 9-10 December 2010
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