Corporate Finance and Resources
Job Description
Job Title:
DEPUTY REGISTRAR OF BIRTHS, DEATHS & MARRIAGE
Service:
Licensing and Registration
Grade:
GRADE B: £15,675 - £19,656 (SCP 18-25)
Allowances
CASUAL USER CAR ALLOWANCE
Responsible to:
HEAD OF LICENSING & REGISTRATION SERVICES
Responsible for:
As directed
Summary of Role
To ensure the organisation and delivery of the Registration of Births, Deaths &Marriage in
the Registration Districts of Aberconwy and Colwyn in accordance with statutory
provisions.
1. Principal Accountabilities
1.1. To register births, deaths and still-births occurring in the above-mentioned
Registration Districts, as laid down in the Handbook for Registration Officers and
to obtain the information required under the Population (Statistics) Act.
1.2. To issue birth and death certificates in a variety of forms from registers kept in the
districts.
1.3. To report certain deaths to the Coroner in accordance with the Registrar
Generals’ regulations.
1.4. To issue certificates for burial/cremation and ensure that notifications are made of
the date, place and means of disposal of bodies of all deceased persons.
1.5. To make returns each week of births, deaths and still-births to health authorities,
local authorities and the Office for National Statistics.
1.6. To attend, check documents and register marriages at the Superintendent
Registrar’s office, various approved premises and at registered buildings.
1.7. To supply quarterly, certified copies of all entries made in his/her registers during
that period to the Superintendent Registrar to meet the Registrar General’s
requirements.
1.8. To attest notices of marriages in certain circumstances (usually at out stations).
1.9. To deal with correspondence, personal callers and telephone calls relating to
these duties.
1.10. To issue marriage certificates from his/her current register.
1.11. To account to the Registrar General for the statutory fees received for the
performance of duties and handed over to the local authority.
1.12. Willingness to work unusual hours; the post may require some weekday and
Saturday working on a regular basis particularly in the summer months as
marriage duties demand and possibly Sundays and Bank Holidays if required.
2. Contacts
Public
2.1. In connection with Births and Deaths, copies of certificates and queries relating to
registrations. Attend and register marriages.
Council Officers
2.2. To obtain services and report on the provision of services for which the Council is
responsible.
Inspector (General Register Office)
2.3. To report on matters in the Registration Districts.
General
2.4. To report on matters in the Registration Districts and on matters for which the
Registrar is civilly responsible.
NOTE
This job description is not intended to be an exhaustive list of the duties required in the post. In light of
Service needs, some tasks will need to change and any changes will be made in consultation with the
post holder.
Conwy County Borough Council
Directorate of Corporate Finance and Property Services
Licensing and Registration Service
Post
Grade
Location
Criteria
Qualifications
Experience
Abilities
Deputy Registrar of Births, Deaths & Marriage
GRADE B: £15,675 - £19,656 (SCP 18-25)
Town Hall, Llandudno.
Desirable
Essential
Evidence of a good standard of
general education, up to GCSE or
equivalent is required.
Office practice, communication,
Knowledge of Registration
organisational and keyboard skills
legislation and Register
together with a sensitive attitude in
Office practices relating to
delivering services direct to the public.
Births, Marriages and Deaths.
Effective communication skills both
written and oral.
To be able to demonstrate the ability to
work as part of a team (or on own
initiative), showing a willingness to assist
others and a commitment to meeting the
objectives of the team.
To pay high attention to detail.
Able to make legible hand written entries
into a bound register.
Able to interpret and draw conclusions
from written material including the
Handbook of Registration Officers, Acts
and Statutory Instruments relating to the
Registration of Births, Marriages and
Deaths.
Able to compile letters to the General
Register Office, other public bodies and
the general public.
Neat and legible handwriting skills are
essential
Able to deal calmly and effectively with
stressful situations.
Commitment
Reliability to meet changing situations.
Posses a personal commitment to the
service, taking ownership of tasks and
seeking to meet set deadlines and targets.
General
Have a positive attitude to new challenges
and a willingness to adapt to change
quickly.
The ability to travel throughout the
County Borough area when necessary.
A flexible approach to the scope
and hours of work involved.
The ability to communicate verbal and in
writing in English.
Commitment to the Equal opportunities.
Commitment to working corporately.
To communicate verbally in
Welsh.