PRE-CONSTRUCTION MONITORING CHECKLIST
Small Rental Rehabilitation Implementation Tool #6
Description: As part of the Disaster Recovery Small Rental Rehab Program Design & Implementation
Toolkit, the Pre-Construction Monitoring Checklist may be used by a CDBG-DR grantee as a basic approach to
pre-construction monitoring and oversight of their Small Rental Rehabilitation program. The purpose is to
provide a framework that outlines specific disaster-related requirements (i.e. Duplication of Benefits) and
encourage a grantee to monitor early in the program as disaster projects tend to be on an accelerated
pace.
Modification of Source Documents Provided by: State of Mississippi
Caveat: This is an informational tool and/or template that should be adapted to each grantee’s specific
program design.
For More Information
This resource is part of the Disaster Recovery Small Rental Rehab
Program Design and Implementation Toolkit. View all of the Disaster
Recovery Toolkits here: https://www.onecpd.info/resource/2853/cdbgdr-toolkits.
For additional information about disaster recovery programs, please see
your HUD representative.
This is not an official HUD document and has not been reviewed by HUD counsel. It is provided for
informational purposes only. Any binding agreement should be reviewed by attorneys for the parties to the
agreement and must conform to state and local laws.
U.S. Department of Housing and Urban Development
Community Planning and Development, Disaster Recovery and Special Issues Division
PRE-CONSTRUCTION MONITORING CHECKLIST1
Recipient:
Contract Number:
________
Small Rental Rehab Owner Desk Review
Project Address:
Name:
Client ID #:
National Objective property is identified to meet (Circle One):
 Benefiting Low-Moderate Income
 Slum/Blight
 Urgent Need
Date of signed application:
Date of application approval:
Duplication of Benefits
Date of Duplication of Benefits Preliminary Analysis:
Date of Duplication of Benefits Final Analysis:
Other funds received (State, SBA, Insurance, etc.):
_
_______________________
Did the method of calculation reduce the award amount properly to account for all eligible duplication of
benefits?
Yes
No
NA
If no, what documentation was provided to account for the difference?
_
_______________________
Applicant Eligibility
Does the application include the name(s) of the owner?
Is the application form signed and dated?
Yes
Yes
No
No
NA
NA
What documentation was used to ensure the applicant is owner of record?
Property Eligibility
Number of buildings in the project:
Total number of units in project:
How many rental units affected by disaster?
How was the property determined to be impacted by disaster?
___
_
1
Note to CDBG-DR Grantee: The Checklist was adopted from a program that defined ‘small property’ as no more than
seven units.
Small Rental Rehab Program Tool: Sample Monitoring Checklist for Small Rental Assistance Programs
1
How was the property determined to be structurally feasible for rehab?:
Is project located in a floodplain?
Yes
No
NA
(Documentación used:
)
If yes then were HUD environmental requirements (8 step-process), applicable flood mitigation design
standards and the property insured by Federal Flood insurance (all three must be met to allow rehab in
floodplain)?2
Yes
No
NA
Were the local flood mitigation design standards applicable?
If applicable, were they included in the work items?
Yes
Yes
No
No
NA
NA
Yes
No
NA
If in floodplain, date of federal insurance coverage:
Date of initial property inspection:
Financial Material
What is total amount of the loan to owner?
Date owner signed loan agreement or promissory note:
Date mortgage lien was recorded with amount of forgivable loan:
Date the covenants and restrictions were recorded:
Do the loan documents comply with program requirements?
If no, which requirements are not in compliance?
What documentation demonstrates that the project is financially feasible to continue operation through the
affordability period of the forgivable loan?
Income/expense statement
Proforma
Adequate maintenance reserve
Other (explain)
Yes
Yes
Yes
No
No
No
NA
NA
NA
What score did the Underwriter give this application?
Did the Underwriters documentation of their process and scoring comply with program requirements?
Miscellaneous
Any additional compliance issues noted that were not addressed above? If so, please list and comment.
2
Note to CDBG-DR Grantee: Further elaboration may be required if the individual staffer conducts both the file review and
an environmental monitoring.
Small Rental Rehab Program Tool: Sample Monitoring Checklist for Small Rental Assistance Programs
2