ASSISTANT DIRECTOR OF LIBRARIES
MAJOR FUNCTION:
Responsible professional administrative and supervisory work assisting with management
of library services and activities.
Work may involve responsibility for supervising any of the activities of the main and branch
libraries and extension services. Work is performed under general guidance and limited
supervision of the Library Director and is reviewed through conferences, reports and
observation of results obtained.
ESSENTIAL FUNCTIONS:
Assists Director in fiscal planning and in formulating system-wide policies, in designing and
preparing grant applications, supervising grants and preparing reports.
Oversees technical services including acquisitions, cataloging, materials processing,
collection maintenance and serials management.
Assists in administration of library automation and telecommunications systems.
Compiles statistical data and other information for various reports.
Participates in selection, orientation, training, supervision and evaluation of employees.
Assists in responding to citizen complaints and recommendations.
Interprets library policies and services to patrons.
Conducts research on feasibility, appropriateness and cost of conducting system wide
programs, services and special projects.
Manages special projects and services as assigned.
Supervises and schedules professional, paraprofessional and clerical staff as directed.
Represents library and county as directed at community meetings and activities and in
various local, regional and national organizations.
Performs reference work of difficult nature and occasionally answers correspondence on
special reference subjects.
Occasionally creates, conducts and evaluates Library programs.
Develops and utilizes local, state, and national media and volunteer contacts.
Monitors expenditures and disbursements from library accounts, reporting as required on
budget status.
Recommends policy and procedure changes to Director.
Prepares grant applications, supervises grants and assists in preparation of grant reports.
Conducts training for volunteers and staff.
Keeps current in the library field by reading and by attending professional meetings.
Approves leave requests.
Responsible for library supervision and administration in absence of Director.
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NON ESSENTIAL FUNCTIONS:
Monitors and maintains financial reports.
Maintains payroll and personnel records in accordance with County procedures.
Develops and maintains statistics on Library usage and creates reports as needed.
Assists with reference, circulation and other public services as needed.
Assists users in locating materials and in operating equipment, including computer
hardware and software.
Approves or coordinates Library displays, decorations and signage.
Reviews and edits Library publications and publicity for clarity and consistency with Library
goals and policies.
WORK ENVIRONMENT:
Majority of work is performed inside the Library, but position requires mobility to attend
meetings outside the Library and beyond normal working hours. Job functions are
performed under the general supervision of the Director.
CUSTOMER SERVICE:
Extensive contact with professional and support staff within the Library and County
government. Extensive contact with general public, including representatives of community
organizations. Works approximately 25% of the time with Library customers and 75% with
staff.
TRAINING AND EXPERIENCE:
Minimum Requirements: MLS degree from an American Library Association accredited
university is required as a minimum degree. Four years experience in library work with two
years experience at the supervisory level. Employee should have a strong background in
technical services. Library automation experience preferred. Experience working with the
public outside of a library is useful but not essential.
KNOWLEDGE, SKILLS AND ABILITIES:
Extensive knowledge of public library operations.
Knowledge of library supervision and management principles.
Ability to plan, assign, direct and review the activities of a pubic library.
Ability to function as a part of a management team and to effectively lead staff and
ASSISTANT DIRECTOR OF LIBRARIES
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KNOWLEDGE, SKILLS AND ABILITIES : (Continued)
volunteers.
Ability to exercise sound independent judgment.
Ability to work under general direction and infrequent supervision.
Strong organizational and computer skills.
Ability to prioritize, analyze, interpret and extrapolate data.
Ability to gather, utilize, and interpret relevant information when making decisions.
Ability to learn, explain and carry out all Library and County policies and procedures.
Ability to deal with details regarding library materials.
Ability to deal with diverse elements simultaneously.
Ability to analyze administrative problems and to recommend solutions.
Ability to maintain fiscal and administrative records.
Ability to interpret and enforce Library policies with tact and diplomacy.
Ability to meet and deal with the public in a positive and courteous manner.
Ability to respond tactfully to citizen complaints.
Ability to communicate positively and effectively with internal and external contacts of
considerable importance in person, by phone and in writing.
Ability to create public relations materials.
Ability to generate ideas for new programs or procedures.
Experience in teaching or training adults.
Specific knowledge of equipment and automation systems used by Columbia County
Public Library.
Knowledge of cataloging rules and principles
Excellent oral and written communication skills.
Proficiency in modern office productivity software, including work processing,
spreadsheets, database management and desktop publishing.
Ability to demonstrate the willingness to uphold decisions and defend questions when
necessary.
Ability to identify and articulate hidden aspects, unseen relationships or implications of
problems, issues, and systems.
ESSENTIAL PHYSICAL SKILLS/DEMANDS:
Acceptable eyesight (with or without correction)
Acceptable hearing (with or without correction)
Ability to communicate orally and in writing
Ability to access, input and retrieve information from a computer.
Ability to pay close attention to details involving reading and editing
Ability to occasionally work from a ladder, step stool or other elevated surface.
Required manual dexterity to operate equipment.
Ability to stretch, bend, lift and move materials weighting up to 25 pounds.
Ability to drive Library vehicles.
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OTHER REQUIREMENTS:
Florida Driver’s License obtained by date of employment.
Columbia County resident within six months of date of employment.
HOURS:
Includes some nights and weekend hours, with more than 40 hours per week required
at times.
Pay Grade: 15,120
Exempt Administrative
BCC APPROVED: 02/17/94: Rev. 08/07/97 Rev. 08/02/2006, 09/18/2008