FLINDERS UNIVERSITY
Web Redevelopment Steering Committee
Notes of meeting 08/07 held in the Committee Room on Thursday 6th December
2007 between 2-2:40pm
Present:
Anne Edwards (Chair), Antonia Malavazos, Chris Simmons, Mark
Legg, Debra Hackett, Ann-Maree O’Conner, John Banbury (proxy for
Bill Cations), Steve Brooks (proxy for Matt Taverner), Tim HaywardBrown
Apologies:
Leonie Hardcastle, James King, Tony Grivell, Steve Parker, Janet
Verbyla, Bill Cations, Matt Taverner, Bronwyn Simondson
1. Confirmation of Previous Minutes
The minutes of the previous meeting were accepted as a true and accurate record.
2. Update
Anne reported that Barbara Fergusson will take over as Chair of this committee
as she can continue to act as the liaison between this Committee and the Vice
Chancellors’ Committee.
Anne spoke to the paper presented at Agenda Item 2.
1. Web Redevelopment Rollout Plan
Anne queried if Antonia had received any feedback as a result of the distribution
of the Web Redevelopment Rollout Plan. Antonia reported that she had not, so is
assuming that all can proceed as stated.
2. Sites Migrated
Antonia reported that the sites listed in the paper should go live by the end of the
year. Scholarships have a database which requires re-templating but there has
been no major changes to the content of any of the sites. Anne requested that the
Student Learning Centre site be given priority.
3. Student Applications
Antonia demonstrated the rebranded iFlinders and Flinders Learning Online
(FLO). She reported that significant work had been undertaken by Staff
Development & Training Unit and Management Information Services.
4. FormBuilder
Chris reported that this is a module of ShadoCMS which can be used by CMS
users to replace some of the simple web forms currently in use throughout the
University. Anne queried how this would be communicated that this is available
and Chris mentioned that he has an email list of all CMS users. Ann-Maree
queried if current CMS users would be offered additional training and Chris
replied that this is the case. Debra queried if the tags for the forms adhered to the
Accessibility Guidelines. Chris to investigate.
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Web Redevelopment Steering Committee
Notes of Meeting 08/07
5. Interactive Campus Map and Virtual Tours
Antonia demonstrated the Campus Map and Virtual Tours created by MTU.
Chris Marlin & Anne had previously reviewed these and suggested changes to
Kevin, firstly to personalise the experience, and secondly, to add content to the
Google Map facility to promote the various University buildings. To this end a
working party will be put together early next year to come up with the relevant
text to include. Mark also believes that the bubbles also need to include the
building numbers as denoted on the right hand side of the map.
Ann-Maree queried if there was information about access for the disabled. It was
agreed that an additional tab should be included which would have the bottom
map of the current Campus Map in more detail.
It is felt that the link to this should be in the About box on the Front Page. This
should be available from next week.
3. New Positions to Support Web Redevelopment
Anne spoke to the paper presented at Agenda Item 3.
The Web Content Coordinator will work closely with Public Affairs whereas the
Web Developer will work closely with MTU.
Mark queried where these staff will be physically located. This is still to be
determined but it is believed that they should be seated together to facilitate a
team environment. Antonia to discuss with Barbara.
Tim queried what level these positions would be. This is still to be determined as
well, with advice being sought by Human Resources. It is believed that they will
probably be HEO5/6.
4. Web Redevelopment Management
Anne queried if members wished to raise items for future development. Tim
requested that further work be done to enable the centre image on the homepage to
link to particular content depending on what it displaying in the banner. Antonia
reported that this is on the agenda for future development.
5. Close and Other Business
5.1. 2008 Meeting Schedule
Antonia reported that meeting should recommence in February 2008 once she
has set up a schedule with Barbara.
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Web Redevelopment Steering Committee
Notes of Meeting 08/07
Distribution
Members
Anne Edwards, Vice Chancellor
Dr Leonie Hardcastle, Deputy Faculty Registrar, Faculty of Social Sciences
James King, Deputy Manager, Flexible Delivery Unit, Faculty of Education, Theology,
Humanities and Law
Associate Professor Janet Verbyla, Faculty of Science and Engineering
Associate Professor Tony Grivell, Assistant Dean, Information Technology, School of
Medicine
Dr Steve Parker, Senior Lecturer, School of Nursing and Midwifery
Bill Cations, University Librarian
Matt Taverner, Deputy Head, International Office
Ann-Marree O’Connor, Executive Officer (Strategic Research Initiatives), Office of Research
Peter Torjul, Head, Academic and Student Services
Brownyn Simondson, Registrar
Mark Legg, Manager, ISD
Tim Hayward-Brown, Manager, Public Affairs and Alumni
Chris Simmons, Content Management System, Information Services Division
Antonia Malavazos, Web Project Officer, Office of the Vice-Chancellor
Secretary
Irene Best, Information Services Division
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