Louisiana Association of Student Nurses
Executive Board Transition Meeting
Baton Rouge, LA
October 6, 2013
I. Call to Order
a. The meeting was called to order by President, Bridget Jones at 9:18am.
II. Roll Call
a. Kelsea Bice, Outgoing President - present
b. Bridget Jones, Incoming President – present
c. Sarah Landry, Outgoing Vice President – present
d. Paige Martinez, Incoming Vice President-present
e. Jessica Allen, Outgoing Secretary – present
f. Priscilla Halloran, Incoming Secretary – present
g. Sara Lacey, Outgoing Treasurer – present
h. Tiffany Paris, Incoming Treasurer - present
i. Krystal Hunt, Outgoing Region 1 Director – absent
j. Christina Graham, Incoming Region 1 Director – present
k. Erin Flavin, Outgoing Region 2 Director – absent
l. VACANT, Region 2 Director –
m. Brooke Vickers, Outgoing Region 3 Director/Incoming Elected Consultant –
present
n. Sarah Kolbe, Incoming Region 3 Director – present
o. Holly Tomasello, Outgoing Region 4 Director-present
p. Mitrall Osirio, Incoming Region 4 Director - present
q. Claire Faia, Outgoing Special Events Coordinator – present
r. Amanda Massett, Incoming Special Events Coordinator - present
s. Latia Guderen, Outgoing Horizons Editor – present
t. Megan Murray, Incoming Horizons Editor – present
u. Kaitlin Greetham, Outgoing/Incoming Historian - present
v. Alex Wong, Outgoing BTN/ Membership Coordinator – present
w. Jonathan Cox, Incoming BTN/Membership Director – present
x. Gary Paudel, outgoing elected consultant-absent
y. Kira Riches, outgoing presidential consultant-present
z. Molly Gibson, incoming president consultant-present
aa. Cammi Wolff, LSNA presidential consultant-present
bb. Whitney Williams, incoming IT Director-present
III. Establishment of Quorum
a. Quorum is established at 9:24am.
b. 15/15 board members present
IV. Motion to accept the agenda as a working agenda
a. Motion: Latia Guderen
b. Second: Sara Lacey
c. Passed: 9:24am
V. Transition of New Board Members (approximately 30-45 minutes)
a. Out: 9:26a.m.
b. In: 10:15a.m.
VI. Appointments
a. Parliamentarian – Megan Smith
b. Time In: 10:19am
c. Time Out: 10:22am
d. Motion to Appoint Megan Smith as Parliamentarian
i. Motion: Kaitlin Greetham
ii. Second: Priscilla Halloran
iii. Passed: 10:25am
VII. Getting Acclimated
a. Communication
i. Conference call #
1. 559-546-1000
2. Access code: 547188#
3. To silence phone: *6
ii. Secretary, Priscilla Halloran, will send contact list to board and to NSNA.
iii. Bios
1. All board members will submit a bio to secretary, Priscilla
Halloran.
2. Secretary, Priscilla Halloran, will compile one document.
3. Secretary, Priscilla Halloran, will send to IT Director, Whitney
Williams, and Horizon’s Editor, Megan Murray.
iv. If you receive an email please respond as soon as you read it:
1. It does not need to be an answer just something to acknowledge
you received the email.
v. Gmail account:
1. Every position needs to form your LASN position Gmail account
(President, Bridget Jones, will send out the criteria).
vi. Group Me App on your phone, Cammi Wolff will create this group.
b. Agenda and Board Reports
i. Board Reports are due to secretary, Priscilla Halloran, on the Wednesday
before monthly meeting by 3 pm.
c. Attendance at meetings
i. Professional dress will be worn to monthly meetings.
ii. After your second missed meeting the board will meet to review your
position on the board.
iii. There is a policy for missed meetings; you are responsible for choosing a
“buddy” to inform you on what happened at the meeting.
d. National Convention in (April9-13, 2014) Nashville, TN
i. This year we need to emphasize the Louisiana Caucus.
e. Mid-Year Conference (November 7-10, 2013) Louisville, KY
i. Focus on career planning and professional development.
ii. LASN pays to send up to 3 Board members, but will decide as a board on
who will go.
VIII. Committee Chairs/Co-Chair – see descriptions in By-laws
a. Take a look at the descriptions. Come to the November meeting with the boards
you would like to participate on.
b. Committee members do not have to be a board member.
i. Community Health
ii. Nominations and Elections Committee (NEC) – Region Directors
iii. By-laws
iv. Finance - Treasurer
v. Scholarship - Treasurer
vi. Credentialing
vii. Awards
viii. Convention - Vice President
ix. Executive Committee
x. Image of Nursing
xi. Legislative
xii. Disaster Committee – Special Events Coordinator
xiii. Other
1. LSNA – President or other appointed board member
2. LANPAC - Region Director
3. LA Coalition
IX. Finances
a. Financial Report as of 10/5/13 given by Sara Lacey, Outgoing Treasurer.
i. Savings: 13, 563.47
ii. Checking: 6, 025.85
iii. Total: 19, 589.32
b. The LASN Checking account number ending in X1995. The LASN savings
account number ending in X7275 has been determined by the board of directors to
only have Bridget Jones, President, and Tiffany Parris, treasurer all previous
account holders including Kelsea Bice and Sara Lacey should be removed. New
Debit cards may be issued to the new president and treasurer. All correspondence
regarding these accounts will be with the new officers.
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X. 60 Annual State Convention- 2014
a. Will be in region 2.
b. Aiming for last weekend of September.
c. How to send out evaluations:
i. Horizon’s
ii. Website
iii. Facebook
iv. Send a detailed evaluation form to school president.
d. Idea of Polo for Friday and Dress shirt for Saturday at convention.
i. Bridget Jones, President, will get a quote for the next meeting for polos.
XI. New Business
a. There is a travel policy for gas reimbursement in the business book.
b. Send a letter to Deans of your school.
c. Storage Unit
i. Location: New Orleans
XII. Important Dates:
a. November meeting:
i. Location: Region 2: Lake Charles at McNeese State
1. Backup plan: Lafayette, Louisiana
2. Region 3 director, Sarah Kolbe, will contact McNeese to check on
a location.
3. Mitrell Osirio, Region 4 director, will contact ULL if McNeese is
unavailable.
ii. Motion to vote for the date of the November meeting:
1. Motion: Paige Martinez
2. Second: Kaitlin Greetham
3. Passed: 11:16 a.m.
iii. Date: Sunday, November 3rd, 2013
iv. Time: 10:00 a.m.
b. December meeting:
i. Location: Ruston area
1. Back up: Natchitoches area
ii. Date: December 15th, 2013
iii. Time: 12:00 p.m. – 3:00 p.m.
c. Meeting adjourned by President, Bridget Jones at 11:45a.m.
_________________________________
President, Kelsea Bice /Bridget Jones
_______________________________
Secretary, Jessica Allen/ Priscilla Halloran