REGIONAL OR SPECIALIST GROUP TREASURER
ROLE DESCRIPTION
Aims
1
To carry out, under the guidance of The Guild’s Assistant Treasurer and as efficiently and
accurately as possible, all necessary bookkeeping tasks related to the Region’s or Specialist
Group’s activities.
Desirable Skills
1
Basic numeracy and bookkeeping.
2
Familiarity with use of spreadsheets.
3
Ability to work as a team member
Responsibilities
1
Be a signatory to the Regional or Specialist Group bank accounts (both current and deposit) and
ensure that there are at least two other signatories – the Co-ordinator and one or two others.
2
Prepare an annual budget in consultation with the Regional or Specialist Group Co-ordinator and
other committee members.
3
Ensure that income and expenditure remains in line with the budget.
4
Ensure all invoices are paid promptly.
5
Pay all expense claims once authorised by the Co-ordinator.
6
Be responsible for ticket sales and bookings for regional events.
7
Following events, collect, count, bag up and bank all cash and cheques when necessary.
8
For each event, complete and return Event Summary form (F12) to the Regional Co-ordinator and
Assistant Treasurer.
9
Liaise with newsletter editor and send out invoices for advertising in the regional newsletter.
10 Liaise with person responsible for Guild sales stand to ensure that invoices are paid, income
accounted for and accurate lists of stock maintained.
11 Ensure all tutors and speakers complete F21, the tax form agreeing that they are responsible for
declaring their earnings to HMRC.
12 Reconcile the bank statement with account book or spreadsheet on a monthly /quarterly basis
13 Ensure all members of the Regional or Specialist Group Committee work within The Guild’s
specified financial procedures. (This is particularly important if they are ‘standing in’ for the
Treasurer at a Guild Event.)
14 Balance the accounts at the year-end. The Guild financial year runs 1 November – 31 October.
15 Maintain a list of assets owned by the region and submit a list of assets to the Finance
Administrator at the end of the year.
16 Prepare all account books with the appropriate verification by 10th November each year and
submit them, if required by the Guild’s auditors.
17 Prepare the End of year Summary Sheet and send it to the Assistant Treasurer by 10th November
each year.
18 Place a Summary of the Regional or Specialist Group Accounts, as produced by the Treasurers’
spreadsheet with any necessary explanatory notes, in the Regional or Specialist Group
Newsletter published following the AGM.
Time
1
Attend Regional or Specialist Group Committee meetings (minimum of 2 per year).
2
Attend as many Regional or Specialist Group Guild Events as possible.
3
Be prepared to attend any training organised by The Guild for Regional or Specialist Group
Committee members.
4
Attend the Treasurer’s Meeting held at the AGM if you are present at the AGM.
References
Two referees must be provided prior to appointment. References are followed up by the Guild
Administrator at Head Office.
The Quilters’ Guild of the British Isles
Tel 01904 613242
Registered Office: St Anthony’s Hall, Peasholme Green, YORK YO1 7PW
Registered in England and Wales as a charity no. 1067361 and a company limited by guarantee no. 3447631
Registered as a charity in Scotland no. SCO43174
Form R02
July 2014
Version 2.6