VERSION: NOVEMBER 2015
Contents
Overview ..................................................................... Error! Bookmark not defined.
Purpose ................................................................... Error! Bookmark not defined.
Using an SMS .......................................................... Error! Bookmark not defined.
Return non-redacted data ........................................ Error! Bookmark not defined.
National Standards Reporting Background .............. Error! Bookmark not defined.
National Standards NAG2A(c) reporting template ....... Error! Bookmark not defined.
Template layout ....................................................... Error! Bookmark not defined.
Completing your NAG2A(c) reporting .......................... Error! Bookmark not defined.
Reporting by all students ......................................... Error! Bookmark not defined.
Reporting by ethnicity .............................................. Error! Bookmark not defined.
Reporting by gender ................................................ Error! Bookmark not defined.
Reporting by Year level ............................................ Error! Bookmark not defined.
Warning and error messages ................................... Error! Bookmark not defined.
National Standards NAG2A(b) reporting template ....... Error! Bookmark not defined.
National Standards NAG2A(b) template layout ........ Error! Bookmark not defined.
Example of some privacy considerations for NAG2A(b) reporting Error! Bookmark
not defined.
Where to go for help .................................................... Error! Bookmark not defined.
Overview
Purpose
This document explains how to complete the prescribed National Standards NAG2A(c)
data and NAG2A(b) commentary templates. Use the templates to complete your NAG2A
National Standards reporting.
Using an SMS
You can use your school's Student Management System (SMS) to report your National
Standards NAG2A(c) data. However, you will still need to use the NAG2A(b) template to
submit your NAG2A(b) commentary. Contact your SMS vendor for more information.
When using your SMS to submit your NAG2A(c) data, you will find that those students
who started on or before the date of 1 March, will be included in your year 1/2/3 data.
Return non-redacted data
You should enter non-redacted data into the NAG2A(c) template. The Ministry will
complete privacy redactions and return the redacted data to you for review before
publishing the data on the Education Counts website.
National Standards Reporting Background
NAG2A(c) requires schools to report the numbers and proportions of students achieving
Well Below, Below, At and Above the National Standard in Reading, Writing and Maths.
The report includes figures by Ethnicity, Gender and Year Level.
You should report on all students in years 1 to 8 enrolled at your school on 1 November.
You must base the data on final Overall Teacher Judgements (OTJs) made for each
student for the year.
NAG2A(b) requires schools to comment on their National Standards data under the
following headings:
1.
2.
3.
4.
5.
NAG2A(b)(i) – Areas of strength
NAG2A(b)(i) – Areas for improvement
NAG2A(b)(ii) – Basis for identifying areas for improvement
NAG2A(b)(iii) – Planned actions for lifting achievement
NAG2A(b)(iv) – How students are progressing in relation to National Standards
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
1
National Standards NAG2A(c) reporting template
The NAG2A(c) template is an excel spreadsheet that you can use to submit your National
Standards data. It’s a protected spreadsheet, which means you can only edit certain fields
and you can’t accidentally delete built-in formulas. The spreadsheet has two tabs:
1)
2)
Data Entry – This is the main data entry sheet into which you enter your National
Standards data.
School Copy – This is a copy of the main data entry sheet that you can edit for
reporting purposes e.g. you can redact data and use the sheets to report to you
community.
Template layout
The NAG2A(c) template is split into three main areas where you can report your Overall
Teacher Judgement (OTJ) numbers for each of the three curriculum areas:
 Reading
 Writing; and
 Maths.
Each curriculum area has two blocks. The first block allows you to report by all students,
ethnicity and gender. The second block allows you to report by year level.
Each block has four columns where you can enter data. One for each for the four OTJs
(Well Below, Below, At and Above).
Here is an example of the NAG2A(c) reporting template:
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
2
Completing your NAG2A(c) reporting
Enter your 2015 National Standards data into the NAG2A(c) template by following these
steps:
Step Description
1.
Download and save a copy of the new 2015 template to your computer.
2.
Open the template. Make sure you’re in the NAG2A(c) tab.
3.
In the ‘Date’ field at the top of the template, enter the date you finalised your
school’s National Standards data. See diagram below.
4.
Enter your MoE school number into the ‘Number’ field. If you don’t know your
school number, you can find it in the school directory at:
www.educationcounts.govt.nz
Note the ‘Name’ field will auto-populate with your school name, but you can
edit this field if necessary.
5.
Enter your National Standards achievement data into the data fields for each
of the three curriculum areas. There is more information about the reporting
data on pages 4 to 5.
6.
Check and resolve any warning and error messages. A list of messages and
how to resolve problems is available on page 5 of this document. All
messages must be resolved before you submit the file to the Ministry.
7.
Save the template to an easy to find location. We also advise printing the
report for your records.
8.
Submit your saved NAG2A(c) template (as an excel document) to the Ministry
using the School Data portal. You can access the Portal here:
https://web.minedu.govt.nz/eAdmin/sia_login.asp
3. Enter the date
you finalised your
school’s data
here.
4. Enter your
school’s name
and MoE number
here.
5. Enter your
school’s National
Standards data
into these fields.
6. Check and
resolve warning
or error messages
before sending
your data to the
Ministry.
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
3
Reporting by all students
The ‘All Students’ data is a count of all your students by OTJ. Enter these totals first when
entering data for a particular curriculum area.
Reporting by ethnicity
The template provides space for you to report OTJ numbers by ethnicity. The four
reporting ethnicities are:
-
Māori
Pasifika
Asian; and
European.
It is not mandatory for you to report on students in the ‘MELAA’ or ‘Other’
categories individually. However, we’ve provided a combined ‘MELAA and Other’ field
so that your ethnicity totals for each OTJ will be equal to the ‘All Students’ total. This
should help you check your results. Note the Ministry will not publish the MELAA and
Other numbers.
The Ministry uses Level 1 Statistics New Zealand Ethnic Groups for National Standards
reporting. You can only report a student as being in one ethnic group, so use the ranking
table below to decide which ethnic group to use for a student who identifies with more
than one ethnic group.
Please note that National Standards reporting is a school-wide summary report, so
ranking the ethnic groups prevents double-counting.
Code Ethnic Group
Priority Ranking for National Standards
Reporting
2
Māori
1st
3
Pacific Peoples
2nd
4
Asian
3rd
5
Middle Eastern/Latin
American/African
4th (grouped with ‘Other ethnicity’ and not
published)
6
Other Ethnicity
5th (grouped with ‘MELAA’ and not
published)
1
European
6th
More information about ethnic groups is available on the Education Counts website:
http://www.educationcounts.govt.nz/data-services/collectinginformation/code_sets/ethnic_group_codes
Reporting by gender
The template provides space for you to report OTJ numbers by gender (male or female).
The gender total for each OTJ must be equal to the ‘All students’ total.
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
4
Reporting by Year level
The template provides space for you to report OTJ numbers by year level (Years 1 to 8).
The year level total for each OTJ must be equal to the ‘All students’ total.
Warning and error messages
Review the bottom of each block for any warning or error messages after you’ve entered
your figures. If there is a problem with the data, a brief message will appear describing the
problem. The messages will only appear under the affected columns.
The following table lists some of the possible warning and error messages and what you
can do address them:
Error or warning message
What should I do?
ERROR: Ethnicity numbers
above add to X, which is
GREATER than the all students
total of Y.
Check the ‘ethnicity’ total to ensure it doesn’t
exceed the ‘All students’ total. Check that you’ve
entered the correct ‘All students’ total. Note:
- The error will display if you enter ethnicity
figures before you enter an ‘All students’
total.
- The ‘ethnicity’ total can be less than the ‘All
students’ total, so no messages will appear
in this case.
ERROR: Gender numbers above
add to X, which is GREATER
than the all students total of Y.
Check the ‘gender’ total to ensure it doesn’t
exceed the ‘All students’ total. Check that you’ve
entered the correct ‘All students’ total. Note:
- The error will display if your ‘gender’ figures
are entered before the ‘All students’ total.
- If the ‘gender’ total is less than the ‘All
students’ total the message will appear as a
warning.
WARNING: Gender numbers
above add to X, which doesn't
equal the all students total of Y.
Check the ‘gender’ total to ensure it equals the
‘All students’ total. Check that you’ve entered the
correct ‘All students’ total.
ERROR: Year level numbers
above add to X, which is
GREATER than the All Students
total of Y.
Check the ‘Year Level’ total to ensure it doesn’t
exceed the ‘All students’ total. Check that you’ve
entered the correct ‘All students’ total. Note:
- The error will display if your ‘Year Level’
figures are entered before you enter your ‘All
students’ total.
- If the ‘Year Level’ total is less than the ‘All
students’ total the message will appear as a
warning.
WARNING: Year level numbers
above add to X, which doesn't
equal the All Students total of Y.
Check the ‘Year level’ total to ensure it equals
the ‘All students’ total. Check that you’ve entered
the correct ‘All students’ total.
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
5
National Standards NAG2A(b) reporting template
The NAG2A(b) template is a word document that you can use to comment on your
National Standards data. The template is split into five sections under the following
headings:
National Standards NAG2A(b) template layout
1.
NAG2A(b)(i) – Areas of strength
In this section you identify groups of students where there are greatest shifts/or greatest
levels of achievement.
2.
NAG2A(b)(i) - Areas for improvement
In this section you identify groups of students where there are the least shifts/and or
achievement gaps.
3.
NAG2A(b)(ii) – Basis for identifying areas for improvement
In this section you show how you identified the areas for improvement using a variety of
data and analysis.
4.
NAG2A(b)(iii) - Planned actions for lifting achievement
In this section you identify what actions you will take to improve student progress and
achievement. These actions should also be outlined in your charter.
5.
NAG2A(b)(iv) – How students are progressing in relation to National Standards
In this section you compare groups of students’ achievements to their previous year’s
achievement or from the start of the year until the end of the year.
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
6
Example of some privacy considerations for NAG2A(b) reporting
Below is an example of a fictitious school, Kiwi Park’s, NAG2A(b) reporting. It includes examples of common privacy issues to guide your
reporting.
Date: 14/12/15
School name: Kiwi Park School
School number: #9999
NAG2A(b)(i) Areas of strength
National Standard subject: Reading
Discussion:
 93% (74/80 students) of our Māori students at Kiwi Park School are progressing and achieving in
line with the National Standard in reading, with 19 students achieving above and 55 achieving at
the National Standard. This year we implemented a school wide strategy to engage parents,
families and whānau of Māori students. We used a joint parent/whānau and teacher intervention
where te reo Māori audio recordings of books, made by elders, were used to support children’s
language learning and reading at school and home. This proved hugely successful in encouraging
and supporting families and teachers to work together to support the next steps in learning.
NAG2A(b)(i) Areas for improvement
National Standard subject: Mathematics
Discussion:
 36% (10/28) of our Year 5 boys are achieving well below (2/10) or below (8/10) the National
Standard for mathematics. Assessment results are showing the numeracy strand of the National
Standard for mathematics as a key area of concern for these students.
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
7
 45% (9/20) of our Pasifika girls are achieving well below (1/20) or below (8/20) the National
Standard for mathematics. Overall teacher judgements (OTJs) show there is a significant issue in
the numeracy aspects of the National Standard for these students.
 5% (20/400) of students have been identified as gifted and talented in mathematics. 65% (13/20)
of these students have previously achieved at the standard that is two years above their year
level, but have slipped back to only achieving at the standard that is one year above their year
level.
 100% (3/4 students) of our Pasifika boys are ‘Below’ the standard in reading.
Please note: If the number of
students in any one year group is 4
or less, you should not provide a
breakdown for this group.
NAG2A(b)(ii) Basis for identifying areas for improvement
Discussion:
 As a board we are not happy with the levels of achievement that our data shows particularly for
our Year 5 group and especially boys.
 Gifted and talented students in mathematics have not had sufficiently challenging goals set for
their learning to maintain their accelerated progress. More challenging goal setting and support
for these students will be a focus for next year. Professional development for teachers on
effective teaching strategies and programmes for gifted and talented students will also be
implemented.
 We have one student at our school receiving ORS funding who is below the national
standard. We would like to provide more challenging goals for him in mathematics.
NAG2A(b)(iii) Planned actions for lifting achievement
Discussion:
Our board considered and discussed student progress and achievement data from previous years.
The board also reviewed the areas for improvement from the analysis of variance and the schoollevel National Standards data from the current year. From the trends and patterns of the data, we
have identified our board needs to focus on improving student progress and achievement in the
National Standard for mathematics. To achieve this, we have developed the following annual aims
and targets, including planned actions to achieve these. We will review these in November and
include them in next year’s charter.
Please note:
If the total number of a student
cohort is 4 or less you should not
provide breakdowns for the specific
ethnic group that is affected.
Please note:
If the information included allows for
a student to be easily identified (e.g.
a special education ORS student)
then this information should not be
included. Also, if the number of
special education students allows
for their achievement to be easily
identified, then you should not
provide results for this cohort.
Note: you can make general
comments about these cohorts.
NAG2A(b)(iv) How students are progressing in relation to National Standards
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
8
Discussion:
Our student achievement results for the National Standard for mathematics shows this is an area we
need to focus on. However students still made progress in moving towards achieving the standard.
Of the 25 students that are not currently achieving at or above the standard, 15 students made
considerable progress this year and are close to advancing on the four point scale.
Additional information:
Other relevant comments can be included in this section.
Of our students who are below the national standard:
- 1 is ORS funded
-
15 are ESOL students
-
2 are new to the school
Please note:
You should avoid writing
lists of students that
could be used to identify
the achievement levels
of individual students.
Where to go for help
More information and examples on reporting National Standards are available on the Ministry’s website:
http://www.education.govt.nz/planning-and-reporting-guidance-for-schools-using-national-standards
National Standards Reporting: Guidance for schools using NAG2A(c) and NAG2A(b) templates | November 2015
9