Signature Authorization Policy
In an effort to ensure proper internal controls within CGU, the following procedures apply to
signature authorization.
For Requests For Checks (RFC’s):
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Student workers will not be given signature authority.
Administrative personnel have signature authority on RFC’s up to $5,000.
RFC’s over the amount of $5,000 require the signature of the appropriate School
Dean, Department Chair, Principle Investigator or Senior Officer.
RFC’s over $10,000 require co-signature from the Treasurer’s Office.
RFC’s for reimbursements may only be approved by the payee’s supervisor,
Academic Dean, Provost or Senior VP or VP.
Faculty related payments must be signed off on by the Dean of the School and/or the
Provost.
For Requests for Payroll Checks:
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Timesheets must be signed by both the Payee and the Supervisor
Requests for Payroll Checks may only be approved by the payee’s supervisor,
Academic Dean, Provost or Senior VP or VP.
Faculty related payments must be signed off on by the Dean of the School and/or the
Provost.
Faculty payments of $10,000 or more must be approved by the Provost.
Associate VP of HR must co sign all requests for payroll checks.
Contracts:
Only the Senior Vice President and Associate Treasurer are authorized to sign contractual
agreements (excluding copier leases) on behalf of CGU. The Associate VP for HR or the
Assistant Director is authorized to sign copier leases. The Vice Provost and Director of Research
is authorized to sign sponsored research contracts. Contractual agreements include, but are not
limited to:
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Catering agreements – outside the consortium
Hotel reservation contracts
Advertising, publishing or promotional contracts
Anything that requires a legal liability waiver
On-line contractual agreements are not authorized. Payment for services on contracts approved
by unauthorized personnel will not be approved for payment or reimbursement by the University.
The Accounting Associate at the Office of Financial Services keeps a record of those persons
who are authorized to initiate transactions for every account.
In order to add someone or to change the person authorized to sign on an account, please submit a
completed Request for General Ledger Signature Authority form to the Treasurer’s Office. The
request should be signed by the Dean/Director of the Department or Principle Investigator. The
Treasurer’s Office will approve the request and forward it to the Accounting Associate.
Effective July 1, 2008