Faculty of Medicine and Health
Human Resources
Human Resources Officer
Full Time - 12 Months Fixed Term
An exciting opportunity has arisen with the Faculty of Medicine and Health for a pro-active results
orientated HR Professional to join the team for a period of 12 months. You will provide a
comprehensive HR service under the direction of the HR Manager including having your own case
work and specific projects to manage.
To be successful in this role, you should have experience of advising on HR policy, practice,
recruitment and complex employee relations cases. Being fully CIPD qualified, you will also
possess excellent written, communication and interpersonal skills as well as being skilled at
handling challenging conversations and situations. A proven track record in delivering practical
results and the ability to work under pressure to tight deadlines is essential.
The University of Leeds is committed to providing equal opportunities for all. The
university is a charter member of Athena SWAN and holds the Bronze award. We will be
happy to consider job share applications and are committed to flexible working for all our
employees.
University Grade 7 (£31,342– £37,394) depending on qualifications and experience
Informal enquiries regarding the post should be directed to Robert Butler tel +44 (0)113 343
8766, e-mail r.p.butler@leeds.ac.uk or Samantha Guy tel +44 (0)113 343 7849, email
s.j.guy@adm.leeds.ac.uk.
If you have any specific enquiries about your online application please contact Emma
Heatley, tel +44 (0)113 343 4062, e-mail e.heatley@leeds.ac.uk.
Job Ref:
MHFAC1012
Closing Date:
4 June 2015
Purpose of the post
You will be responsible for the provision of a comprehensive, pro-active operational HR service to
the National Institute of Health Research Clinical Research Network Coordinating Centre (NIHR
CRN CC), which is hosted by the Faculty of Medicine and Health. Working closely with the Chief
Executive and Chief Operating Officer, you will have direct involvement in case management
including absence management, supporting grievance and disciplinary investigations and the
management of fixed term contracts as well responsibility for recruitment and selection within the
CRN CC. You will also be responsible for providing practical advice to both managers and staff
within CRN CC on University of Leeds and NHS employment policies and procedures and terms
and conditions of service.
In addition you will manage the HR Assistant based within CRN CC and support the HR Manager
with delivery of appropriate training.
Main Duties and Responsibilities
The points below provide a framework for the role of HR Officer and should not be regarded as a
definitive list of duties and responsibilities, which may develop and change over time.
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Under the supervision of the lead HR Manager be responsible for the provision of a high
quality, proactive HR service across a full range of activities.
To provide practical advice, help and support on the application of terms and conditions, the
interpretation of employment policies and procedures and to assist in the writing and
implementation of new policies and procedures.
To coordinate and advise on all aspects of Recruitment and Selection including advising on
effective recruitment practices and advert, adding value to the process by ensuring highest
calibre appointments made and to contribute to the interview process as a full panel
member.
To be pro-active in the management of sickness absence and other absence including
monitoring absence data, attending sickness review meetings with staff and managers,
assisting with referrals to occupational health and drafting all appropriate correspondence.
To be involved in the promotions procedures and role analysis across the Faculty – this will
include being a fully operational Faculty Role Analyst and to provide expert advice on role
analysis.
To be responsible for the management of fixed term contracts and advise managers
accordingly on the fixed term workers regulations and relevant policies linked to your areas;
To assist in the continued promotion and implementation of the University Redeployment
framework including;
 Liaison with departments to source vacancies and negotiate openings for
redeployees;
 To assist redeployees in their job search;
 To promote the effectiveness of redeployment throughout the Faculty and wider
University.
To be involved in the roll-out of SAP HR modules and to produce and manipulate reports
from SAP as and when required.
To support and run workshops and training activities on a range of HR matters as required.
To support the continued implementation and management of Staff Review and
Development Scheme (SRDS).
To work effectively with Trade Unions ensuring relevant consultation and negotiation takes
place where appropriate.
To provide advice on casework issues including absence management, grievance,
performance management and disciplinary cases.
To attend the promotion and progression meetings as and when appropriate.
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To be involved in project work as directed by your HR Manager.
To be involved with the wider University HR team including attendance at regular meetings.
To contribute to the development and implementation of the HR Strategy and new ways of
working.
To undertake any relevant training.
Any other duties which may be commensurate with the role and grade.
To line manage the HR Assistant within CRN CC.
University Values
All staff members are expected to operate in line with the university’s values and standards, which
work as an integral part of our strategy and set out the principles of how we work together. More
information
about
the
university’s
strategy
and
values
is
available
at
http://www.leeds.ac.uk/comms/strategy
Person Specification
Essential
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CIPD qualified - Level 7;
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Excellent written communication, interpersonal and presentation skills;
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A proven track record in delivering practical results;
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Ability to innovate and exercise initiative and proactivity;
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Experience of establishing and maintaining effective rapport and working relationships and
communicating at all levels;
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Excellent team player;
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Ability to interpret HR policy across multiple organisations, employment legislation and
good employment practices;
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Ability to work under pressure and to tight deadlines;
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A problem solving, flexible, innovative and non-bureaucratic approach;
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Enthusiasm and self-motivation;
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Ability to prioritise own workload;
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Excellent planning, attention to detail and time management;
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Ability to negotiate and persuade others effectively;
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Experience of change management;
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Experience of leading on small projects;
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Experience of using HR information systems and be able to interpret and analyse statistical
HR data;
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A willingness to travel to other sites within the UK on an occasional basis
Desirable
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Experience of developing and ‘coaching’ other team members;
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Knowledge of role analysis;
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Knowledge of NHS Terms and Conditions and Agenda for Change;
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Experience of working in the higher education sector;
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Knowledge of relevant HR issues within HE;
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Experience of negotiating with trade union representatives.
Faculty Information
With more than 6,000 students, 1,600 staff and annual research income of £50m, the Faculty of
Medicine and Health at Leeds is bigger than some universities. Leeds has one of the largest
medical and bioscience research bases in the UK, and is an acknowledged world leader in cancer,
cardiovascular, psychiatric, genetic, musculo-skeletal and health services research. Treatments
developed in Leeds are transforming the lives of people around the world living with conditions
such as HIV, TB, diabetes and malaria.
NIHR Clinical Research Network Coordinating Centre
The National Institute for Health Research Clinical Research Network is responsible for providing
the practical support that researchers need to deliver a portfolio of some 6000 clinical studies in
NHS Trusts across the whole of England. With a workforce of several thousand people embedded
in NHS Trusts and universities, it is vital that we have streamlined and efficient operational
systems to support the effective delivery of clinical studies from approval to research completion
stage.
The NIHR CRN CC is a hosted organisation jointly managed by The University of Leeds and Guys
and St Thomas Foundation Trust as a consortium. The Alliance of includes Newcastle University,
The University of Liverpool, Kings College, London, Imperial College, London and PA Consulting.
The Alliance brings the consolidated experience of five Russell Group Universities, all with
longstanding commitment to and experience of leadership of the NIHR Clinical Research Network.
A flagship NHS Foundation Trust (GSTFT), with an international reputation for its clinical research,
high quality clinical care, teaching and leadership in the NHS, will ensure full focus on delivery
against the NHS-NIHR research agenda during the contract period.
PA Consulting completes the Alliance and brings comprehensive experience and expertise in the
delivery of digital and cloud-based information and communications technology (ICT) solutions for
modern health care research. Each Alliance partner provides organisational excellence relevant to
its role, and a complete commitment to the values and mission of the NIHR.
For further information about the Clinical Research Network, please visit our website:
http://www.crn.nihr.ac.uk
The National Institute for Health Research www.nihr.ac.uk
Additional Information
Terms and Conditions
Details of the terms and conditions of employment for all staff at the university, including
information on pensions and benefits, are available on the Human Resources web pages
accessible via the links on the right hand side, or at http://hr.leeds.ac.uk/policies
General Information
The University has a strategic vision that by 2015 our distinctive ability to integrate world-class
research, scholarship and education will have secured us a place amongst the top 50 universities
in the world. To achieve this, it is important that the services which support academic functions,
such as Human Resources, cohere and support the institutional strategy and are regarded as an
integral part of the faculty and service areas’ activities.
All members of the HR team will:
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Strategy: have an awareness of the University and HR strategies and understand how their
area of work relates to the achievement of the strategy.
Service: be committed to providing the best possible service; ensure that service is
adaptable to meet the changing needs of customers and is in line with the Equality and
Diversity Statement of the University.
Personal: have an understanding of HR issues and of the importance of team work; be
willing to support colleagues by undertaking tasks outside their normal role where
necessary; show a commitment to personal and team development; present a professional
image of themselves and their team.
Disclosure and Barring Service checks
A Disclosure and Barring Service (DBS) Check is not required for this position. However,
applicants who have unspent convictions must indicate this in the ‘other personal details’ section
of the application form and send details to the Recruitment Officer.
Disabled Applicants
The role is based at Fairbairn House, Clarendon Way –which is located on the main University
Campus, although a move of offices to a city centre base is expected in the autumn of 2015.
Disabled applicants wishing to review access to the building are invited to contact the department
direct.
Additional information may be sought from the Recruitment Officer, email
disclosure@leeds.ac.uk or tel + 44 (0)113 343 1723.
Disabled applicants are not obliged to inform employers of their disability but will still be covered
by the Equality Act once their disability becomes known.
Further information for applicants with disabilities, impairments or health conditions is
available in the applicant guidance.