OFFICIAL
CLEVELAND ARMY CADET FORCE
Major L A W Hay
Cadet Executive Officer
Army Reserve Centre
Stockton Road
Middlesbrough
TS5 4AD
Tel: 01642 242414 Ext 21
Fax: 01642 246011
Email: ceo@clevelandacf.co.uk
CACF 3067
26 April 2014
See Distribution:
ADMINISTRATIVE INSTRUCTION - CLEVELAND ARMY CADET FORCE ANNUAL CAMP
SENNELAGER, GERMANY BETWEEN 9 – 23 AUGUST 2014
References:
A.
B.
C.
D.
E.
ACF Manual
Materiel Regulations For The Army
JSP 535 Cadet Training Safety Precautions
SPTA Training Area Standing Orders
County Standing Orders and Procedures
Map Sheet:
Series GSGS 6500, Senne and Stapel (DEU 25), Edition 1 GSGS
INTRODUCTION
1.
Cleveland ACF will conduct their Annual Camp at Sennelager Training Camp (STC) in
Germany over the period Saturday 9th August until Saturday 23th August 2014.
2.
A detailed Training Programme for Annual Camp has been issued to Companies by the
Training Major, it is also included at Annex A. This Annual Camp will be a hybrid camp comprising,
Military Training, Fieldcraft, Adventure Training, Duke of Edinburgh Award, Cultural Experiences and
Sports.
3.
It should be noted that a 15 (NE) Brigade central ITC/ SCIC and Range Courses Camp for the
5 Counties will be ran over the Annual Camp Season at Stainton CTC. Dates are to be confirmed.
BACKGROUND/ HISTORY
4.
Sennelager is a village in Germany that forms part of the City of Paderborn. It is notable for its
association with the military since the 19th century. It is now the location of a British Army barracks,
where the 20th (United Kingdom) Armoured Brigade is currently based. Sennelager lies around 5 km
north of Paderborn City Centre in the West of the landscape "Senne". The area falls under the
administration of the Schloss Neuhaus/Sande wards of the city. To the South between Sennelager
and the City of Paderborn is Schloss Neuhaus, to the West Sande, and to the North Hövelhof. The
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name Sennelager literally translates as Camp on the Senne - a name it received in 1851 when the
Prussians used the area as a training camp for their cavalry. At the time, the area belonged to what
was then the Neuhaus region and was largely unpopulated. This camp was later expanded into a full
training facility for the armed forces, most notably during the reign of Wilhelm II.
5.
The word Senne itself derives from the old Low German word sinedi, meaning sand. During
the First World War there was a POW camp here which housed merchant seamen, most notably
many British trawlermen who had been taken prisoner after their ships were sunk by German raiders
in the North Sea in the first days of the war. Many of the fishermen came from Boston and Grimsby.
Many were later transferred to Ruhleben internment camp where many remained for the duration of
the war.
6.
During the Third Reich the village was used as a military loading station, and the village's
railway station shows signs of this - there are facilities for loading military vehicles onto trains which
are still regularly used by the British and German armies. The Catholic order of the Salvatorians, who
were based in the still-standing Heilandsfrieden House, was disbanded and driven out of Sennelager
by the Nazis in 1941, and were forbidden to settle anywhere in Westphalia or in the Rhineland.
7.
At the end of World War II, the historic military base passed first briefly into the administration
of the United States Army, before a more long-term handover to the British who retain control to this
day, using the area as a training facility.
AIM
8.
The aim of this instruction is to confirm administrative arrangements necessary to
ensure a successful camp.
EXECUTION
9.
General Outline:
Annual Camp will take place in four phases:-
a.
Phase One – Advance Party
The advance party will deploy to
Sennelager Camp on Wednesday 6th August.
Details of the advance party will be
issued by the QM.
b.
Phase Two – Main Move
Officers/Adults and Cadets will deploy
from Detachments on Saturday 9th
August, arriving at camp by 0600 hrs.
A separate instruction will be issued for
the move and can be found at Annex B.
c.
Phase Three – Camp Routine
The format of camp will be issued by the
Training Major. Each Company will
be allocated a programme to run and will be
responsible for training standards, this is found at
Annex A
d.
Phase Four – Recovery
The County will return to Detachments
on Saturday 23th August before lunch, more
Accurate Timings will be confirmed prior to
deployment.
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10.
Personnel: All members of the County may attend Annual Camp. However all cadets must
have attended one Company weekend.
11.
Coordinating Instructions:
a.
Timings. (All timings are local). A sequence of events is at Annex C.
b.
Nominal Rolls. The Annual Camp Event is now open on Westminster, Company 2ICs
are requested to forward draft attendance to the CAA’s by 2nd June 2014. In the remarks
column it should state if the cadet has paid a deposit. All County HQ Officers/Adults are to are
to inform the AO if attending camp so their details can be updated.
c.
Movement. The move to and from camp will be covered in separate instruction, it is
critical that Private cars are not to be taken to camp due to the restrictions of British Forces
Germany vehicle policy.
d.
Safety & Risk Assessments. All Officers and Adults have a personal responsibility for
the safety and welfare of Cadets and that responsibility overrides all other considerations.
(1)
Any activity which falls outside the “Safe System of Training” (SST) must have a
written Risk Assessment submitted to the TSA via County HQ. JSP 535 Cadet Training
Safety Precautions must be carried by all Officers and Adults.
(2) The Brigade Training Safety Adviser will be in attendance to advise and authorize
training.
e.
Discipline. The provisions of County Standing Orders will apply. Companies are to be
in possession of Standing Orders at annual camp. All Officers and Adults are to be conversant
with them and relevant paragraphs are to be read out to Cadets at Company Commanders
opening briefings. The following should be highlighted;
(1)
Where County Standing Orders and Sennelager Training Area (STA) Orders
are at variance, the provision of STA Standing Orders will apply.
(2)
All Officers/Adults are hereby reminded that the term “Cadet” applies to all listed
personnel between 12 years and 18 years 9 months. Cadets are forbidden to purchase
or consume any form of alcohol or Tobacco during annual camp. Officers and Adults
are therefore forbidden at any time from authorizing any such purchases or
consumption.
(3)
All Cadets are to be warned that under no circumstances should knives, (other
than a small pocket knife), be brought to camp. Sheath knives, lock knives and flick
knives are strictly forbidden and any such knives found in Cadet’s possession will be
confiscated. Company Commanders are to check during First Parade at camp that this
instruction has been complied with. All confiscated items should be immediately
handed to the County HQ. Only parents or guardians may reclaim these items on
return from camp.
(4)
Sleeping accommodation areas are strictly out of bounds to all members of the
opposite sex. The only exception to this rule is that the Orderly Officer, for reasons of
duty only, and Officers during inspections may enter all accommodation blocks. They
must however be accompanied by an Adult of the same gender to the block visited.
The County HQ is to ensure that at least one female Adult is present in the female
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accommodation during the period 1900hrs – 0800hrs in order to assist the Orderly
Officer as required.
(5)
Cadets will only be permitted to leave camp for the purpose of authorized
training and visits in accordance with the programme. They are forbidden from leaving
camp at any other time.
(6)
Any breach of discipline by any Officer, Adult or Cadets must be reported to the
CEO and Commandant.
f.
Security. All Officers and Adults attending annual camp must be in possession
of an ID Card. The following points are to be noted;
(1)
Cadets are confined to camp unless on Supervised Visits.
(2)
Officers and Adults may walk out of the Barracks but must first “book out” using
the booking out book that is to be provided at the Guardroom. They must exercise the
usual security measures as applicable at all times and should “book in” on their return.
(3)
The following duties will be provided by the Duty Company and organized by the
County HQ.
a.
b.
c.
d.
e.
(4)
Duty Field Officer
Duty Officer
Duty Adult Male and Female
2 x NAAFI Adults
Camp Guard.
(24 Hours)
(24 Hours)
(24 Hours)
(1800-2200hrs)
(24 Hours)
The Duty Officer or Duty Adults must be in the Guardroom at all times.
(5)
Unfortunately there are no lockers in individual rooms, money should therefore
be handed to Detachment commanders on arrival and drawn as required and
expensive belongings secured in the designated secured areas when leaving camp.
g.
Documentation. All Cadets wishing to attend the Annual Camp must complete the
following forms and return them to their Detachment Commander with full payment of £80 by 4
Jul 14, these were issued to individuals along with an information flyer but can also be found at
Annex E:
(1)
Medical Certificate Consent Form.
(2)
Parental/ Guardian consent to undergo training.
(3)
Passport. All personnel wishing to travel to Germany must be in possession of
a full UK passport. Cadets under the age of 18 (on the date of return from Annual
Camp) may travel on a group passport that will be provided by the County. Individuals
requiring this must inform their detachments on the consent to undergo training form at
sub paragraph 11.g(2) above.
(4)
European Health Insurance Card (EHIC). All individuals wishing to travel to
Germany must be in possession of an EHIC Card. These are available free of charge
(beware of bogus sites where you will be charged an administrative fee), the waiting
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time is approximately 2-4 weeks so these must be requested early. The free website is:
https://www.ehic.org.uk/Internet/startApplication.do
(5)
Checks. Company 2IC’s are to ensure a full documentation check of application
forms, Passports and EHIC card is conducted by 4 Jul 14.
(6)
Pre Movement Control Check Point (MCCP). At the adult weekend on 19/20
Jul, all companies under the guidance of their CAA are to conduct an MCCP to ensure
that all adults attending have the correct documentation and driving licence.
h.
Expected Daily Routine
0630 – 0645hrs
0700 – 0800hrs
0730 – 0830hrs
0830hrs
0845hrs
0900 – 1230hrs
1230 – 1315hrs
1345 – 1700hrs
1700hrs
1730 – 1830hrs
1900 – 2030hrs
2030 – 2215hrs
2230hrs
Reveille
Breakfast
Conservancy Tasks
County Muster
Room Inspection
Training Periods
Lunch
Training Periods
Sick Parade
Evening Meal (All Ranks)
Sports Periods
Free Time
Lights Out
SERVICE AND SUPPORT
12.
Medical and Hygiene:
a.
Officers and Adults suffering from any medical problem(s) must report the matter to the
County Medical Officer on arrival at camp. This is an individual responsibility. A certificate will
be issued for completion.
b.
The County Medical Centre will be located next to the Headquarters building. There is
also a large Military medical facility located in STC that the Medical Officer can refer individuals
to if required.
c.
All persons reporting sick must do so in first instance to the County Medical Centre.
Sick Parade will be at 1700hrs.
d.
Any Cadet requiring to be taken to the STC Medical Centre or local hospital must be
accompanied by an Adult of the same gender to the cadet together with the Cadet’s Medical
Form. The vehicle driver is not to act as the accompanying Adult.
e.
When training on STC any emergency requiring emergency services must go direct to
telephone 112, then inform County HQ. (Civilian Telephone 0044 7591 575868) All other
injuries must be reported to Range Control.
f.
All persons are to note that it is their personal responsibility to ensure they have
sufficient supplies of any prescribed medication to cover the whole period of annual camp.
Cadets are to hand in all prescribed medication to the Medical Officer on arrival in Germany,
this includes insulin which will be stored in the fridge in the Medical Centre.
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g.
Commanders will ensure that all Cadets wash properly, and shave (when necessary),
before attending for breakfast each morning.
h.
Periods have been set aside in the Training Programme for Commanders to ensure
that all Cadets bathe regularly during camp period.
i.
Commanders will ensure that they hold regular foot inspections throughout the camp
period; this is essential after all Route Marches and exercises. They will also guide Cadets into
wearing the correct type of socks in order to minimize foot problems.
j.
All personnel wishing to report sick, will first report to their Commander, prior to
attending a Sick Parade.
k.
The Administrative Officer/ Medical Officer will visit the Medical Centre daily and
compile a sick parade state.
l.
If an accident or incident occurs, the Officer responsible for the Activity must report the
matter to the Cadet Commandant and CEO as soon as possible. After obtaining any required
medical support, Range Control must be informed with details of the accident/ incident. Any
incident involving a cadet will be reported to the parents/ guardians.
13.
Finance.
a.
Officers and Adult instructors appointed to the establishment and attending camp, will
be entitled to pay according to attendance.
b.
All Officers and Adults are under MOD rulings for pay at camp and therefore EPIC
payments are no longer available. Officers and Adults will complete their Application for Pay
forms before departure from camp. The forms will be sent back to County Headquarters with
the Administrative Officer to ensure pay is processed and paid into individuals’ bank accounts
at the end of September 2014 through normal payment procedures.
c.
All Officers and Adults are advised the PTDs expended for annual camp are taken from
Training Year 2014/15.
d.
Cadets are to be instructed in how to safeguard their money, on arrival at camp, they
are to hand in their money to the Detachment Commander for safe keeping. This will be issued
as required at daily opportunities.
e.
All Cadets should be warned not to retain large sums of money on their person, but to
deposit it with their Detachment Commander, and draw it as required.
f.
Annual camp payment for Cadets will be £80. Cadets will not to be charged more than
this amount. Full payment must be made by 4 Jul 14 to their relevant detachment.
g.
It is advised that the currency in Germany is Euros (€), all spending money must
therefore be available in Euros as there is no means to convert the currency in Sennelager
Training Camp.
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14.
Equipment:
a.
The QM will brief all CQMSs on equipment to be taken to camp. CQMSs will be
allocated stores on arrival. Separate detail will be issued for persons travelling on the advance
party.
b.
Personal equipment must be moved on coaches or baggage vehicles.
15.
Weapons. To avoid complications of transporting County weapons to Germany, no weapons
will be taken to Annual Camp, instead arrangements have been made for these to be borrowed locally
from a military unit based in Paderborn.
16.
Ammunition:
Only the following natures of ammunition have been allocated for camp:-
17.
a.
RD 5.56mm Blank
(Numbers have yet to be confirmed)
b.
Containers and brass should have Free From Explosives (FFE) action taken as normal
by each Company.
Accommodation:
a.
Sennelager Training Camp is a Large Training Camp with good facilities.
Accommodation will be allocated to Companies by the QM.
b.
All Officers and Adults are reminded that the normal dress in Messes after 1800hrs is,
unless specifically on duty, a lounge suit or jacket with a tie or, appropriate for lady members,
or as directed by PMC.
c.
Although the Commandant may agree to a relaxation of these rules, dress in the Mess
should be of sober nature.
d.
The RSM is appointed as the County Fire Officer for the period of camp, he is to ensure
that the attention of all persons is directed to Camp Fire Orders immediately upon arrival. A
general fire practice will be held within the first 24 hours of arrival at camp on the instructions of
the Administrative Officer.
e.
It is hoped but not confirmed that bedding for the camp will be provided, therefore
Cadets must take a lightweight sleeping bag for in Barracks. Sleeping bags, will however be
issued for all Field activities and adventure training.
f.
Allocation of accommodation will take place on arrival at camp by CQMS’s. Personnel
are not to change accommodation without permission from the CQMS’s. CQMS’s are
responsible to RQMS for all their accommodation.
g.
Commanders are to ensure that all barrack rooms, ablutions, toilets and general area
allocated are thoroughly cleaned before the daily inspection.
h.
Female accommodation is out of bounds to all males, and in the same way, females
are not to enter male accommodation. However, female accommodation will be inspected
each morning by the Commandant or his representative.
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i.
All accommodation is designated as a no smoking area. Anyone found smoking in
accommodation will have disciplinary action taken against them. The County “No Smoking
Policy” applies.
j.
On occupation of accommodation, Adults are to ensure they walk all cadets along the
“Means of Escape” from accommodation. This must be carried out. Company 2IC’s are to
inform the CEO when this is complete.
18.
Feeding:
Feeding will be as follows:a.
Feeding for Cadets will take place in the Main Dining Room, all cutlery and crockery will
be provided, Cadets will however require KFS and mug for use when conducting in field
activities. Officers/Adults dining will be in respective messes.
b.
Packed meals will be booked 24 hours in advance. CQMS’s only will pick up packed
meals from the main kitchen.
c.
All ORP has been demanded for each Company’s exercise. ORP will be issued to
CQMS’s by the RQMS.
19.
Transport:
a.
Minibuses will be available for the camp. The minibuses will be controlled by the
Administrative Officer. Companies should submit bids for use no less than 48 hours in
advance.
b.
Coaches. Coaches will be used for journeys outside the local area.
c.
The County has been allocated a mix of transport for the move to camp and training
during camp. Details will be issued by the QM and MTO with regards to the move of stores.
d.
20.
All vehicles are to use the POL Point at Sennelager Camp for refuelling.
Individual Clothing and Equipment:
a.
Attached at Annex D is Packing List for Officers/Adults and Cadets.
b.
Clothing must be packed into two items of luggage only, a suitcase or large holdall and
day sack. The large holdall or suitcase must be handed to the Company muster on 3 Aug 14
so that they can be transported to Germany with the Advance party on 6 Aug 14.
c.
Germany operates using a 2 pinned plug system and any requirement for charging/
electric power will require an adaptor, these are available in most supermarkets and should be
purchased in advance of annual camp.
d.
County T-Shirt. A free Germany 2014 Annual Camp T-shirt will be issued to each
attendee at the start of Annual Camp. On the Camp Application form, it is essential that the
correct size is requested as these have a 4-6 week lead time.
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21.
Canteen Facilities. Canteen facilities are available for all Cadets these should consist of the
NAAFI (to be confirmed) and a locally run snack bar. Opening times will be published on Camp
Orders. This will be for the sale of soft drinks, sandwiches and light refreshments.
22.
IT Equipment. IT equipment will be taken by County HQ, with a limited photocopying capacity
available. Companies should take laptops. Westminster access will be available at camp.
23.
Military Telephones.
a.
Under no circumstances are private calls to be made from official camp telephones.
b.
No telephone calls will be made on the official lines between 0900hrs and 1300hrs
daily, except in extreme emergency, and only then with the permission of the CEO.
c.
The Administrative Officer will maintain a record of all outgoing calls made on the
civilian system. All calls will be limited to a maximum of five minutes, and a special note will be
made of any calls in excess of this time giving the reasons, and the name of the person making
the call.
24.
Personal Communications.
a.
It is advised that expensive communication equipment is not taken to camp by Cadets.
If equipment is taken, it is recommended that sufficient insurance is taken in the event that an
item is lost, stolen or broken as Cleveland ACF will not take any responsibility for loss or
damage of such equipments. During training a secure area will be provided to store valuable
items and prevent them from damage during activities, it is recommended that these areas are
used.
b.
Telephones. All calls to and from Germany will incur international dialing and roaming
fees, it is advised that parents/ guardians identify these charges from the phone provider
before allowing Cadets to use these items on the Annual Camp. Alternatively advice should be
sought from your service provider to block data roaming/ calls whilst abroad to avoid
unwelcomed charges.
c.
WIFI. There is free WIFI available in the NAAFI/ dining area and it is hoped that this
facility will be rolled out to the accommodation blocks prior to our arrival. It is advised that
users should use this for use of data.
d.
Social Media. The County Website, https://armycadets.com/county/cleveland-acf will
provide a daily blog to show activities and photographs of the training as will the County
Facebook site https://www.facebook.com/ClevelandACF.
e.
Diary. All cadets attending camp will be required to produce a diary which may or may
not include photographs. It will require approximately a paragraph of text per day and will be
marked by detachment commanders. The best diary for each ‘Star Group’ per company will
win a prize and may be published on the website or other cadet journals.
25.
SAFEGUARDING
a.
The CEO is the County designated Safeguarding Officer, prior to Annual Camp all
Adults will receive a presentation on the Safeguarding of Cadets. Within 12 hours of arrival at
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Sennelager, all Cadets will receive a similar brief. Any instances that breach the high
standards, will not be tolerated and will be actioned immediately.
b.
Where a cadet is identified having committing an offence, the individual will be isolated
from the remainder of the cadets and the parents/ guardians informed. It will then be the
responsibility of the parents/ guardians to recover the cadet from Sennelager camp.
c.
There is no facility to return a cadet from Sennelager for instances of home sickness, if
it is believed that a cadet suffers from such issues, the parents/guardians should not allow the
individual to attend.
d.
Compassionate cases. In the event of a significant injury/ illness of an immediate
family member, only on confirmation of this by the Joint Casualty Compassionate Cell will the
Ministry of Defence fund and return a cadet to the United Kingdom. Any other instances will be
by direct collection by a family member.
COMMUNICATIONS
26.
The following are details of contact details for next of kin:Telephone:
Duty Officer (24 hours)
Guard Room
Address:
Rank and Name
Detachment
Company
Cleveland ACF
Theatre Barracks
BFPO 16
Rear Party:
County HQ (0830-1630 Weekdays Only)
07591 575868
0049 5254 9822839
0049 5254 9822256
01642 242414
Public phone boxes on camp take cash and phone cards
(Original Signed)
L A W Hay
Major
Cadet Executive Officer
for Commandant
ANNEXES:
A.
B.
C.
D.
E.
F.
Training Programme
Movement Instruction
Sequence of Events
Packing List (to follow)
Cadet Application to Attend, Parental Consent and Medical Information Forms
Adult Application to Attend and Medical Information Forms
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Distribution:
Action:
Commandant
Deputy Commandant
County HQ
Company Commanders
Adults
Cadets
Information:
HQ 1 (United Kingdom) Armoured Division
SO2 Cadets HQ 15 (NE) Bde
OC CTT HQ 15 (NE) Bde.
North of England RFCA
TSA
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