BOARD MEETING MINUTES
DATE: January 5, 2010 10:15 am to 12:15 pm
LOCATION: 5351 Strasbourg, Irvine, CA 92604
MEMBERS PRESENT: Sue Coffman, Nancy Manix, Christine McFarland, Rosemary Rausch, Becky Ward
OLD BUSINESS:
 Minutes from previous meeting – There were none taken, but discussions for the
coming year were made at the Christmas meeting in December; Becky will be
reimbursed for the cost of the luncheon once she submits the receipt to Rosemary
 Spring Conference Update – Saturday, April 24, 2010
 Speaker Contract – samples were created by Nancy for approval; she will submit a
finished one to Patricia Predmore
 Marketing Plan & Schedule
o Brochures – Nancy showed a mockup that was approved (color choice of Pink
Berry against the light blue background); they will be ready for mailing by the
end of this month
o Constant Contact – Becky will create reminder emails on a “pregnancy schedule”
of once a month until March, then every two weeks until early April, then once a
week until the conference
o DASC/DONA – Sue will contact them for advertising Pat’s seminar
 CEU Applications – Nancy will e-mail Pat’s handouts & the brochure to Autumn after
she receives them
 Food & Beverage Plan – to be discussed next meeting, after Rosemary gets menu
 Conference Time Schedule & Topic Selections
o Nancy will copy last Spring’s timeframe based on the time needed for each topic
o We agreed on the following topics (paraphrasing):
 Courageous Childbirth (“I can do this”)
 Revitalizing your Classes
 So What About the Breathing?
 What We Teach
 Registration & Payments – Our prices for this conference will not go up from last
year; Christine will be our Registrar
 Fundraiser Beneficiary – CABO was chosen as this year’s recipient
 Membership Drawing – a discussion was made as to what kind of electronic item
could be raffled this year; Christine mentioned that she has a digital photo frame still
in the box that she would like to donate; we can use it during the conference to
showcase the vendor ads and then give it away at the drawing; we will also give
away a flash drive to go with it (Sue to purchase)
 Vendor Registration – Nancy will send e-mail invitation to all previous vendors; she
has been asked by a Pilates instructor to have a table; if anyone has any other
vendor suggestions please let her know; she will contact the Massage Lady again
 Audio/Visual Provider – Jan te Pas will be used again (Becky will contact him & give
him Nancy’s number); it was suggested he get with Pat early (Friday evening) to
check his system with her
 Membership Dues Renewal - due to the new timeframe for membership, the due
date has been extended: deadline of Jan 31, with a late fee after Feb 10
 Payment Method – Becky will research which is better deal: Acteva or PayPal (Acteva
seems more streamlined); Becky is reworking the CC email announcement (one for
members only; a separate one enticing others to join)
 Website Update – Nancy will add “Save the Date (details to follow)” for Spring
conference
NEW BUSINESS:
 Treasurer Report – Rosemary reported we have $10,251.86 as of today; this may not
include all PayPal monies, so Nancy will check to see if there are any other deposits; for
the Fall conference: expenses=$2760.96, income=$2687.50, overspent by $73.46
(approx. 45 attendees; speaker=$1000, food=$881, other=$809)
 Corresponding Secretary Report – Robin was absent
 Membership Update – Christine’s computer was down
 Website – there was discussion about our Webmaster needs; Sue suggested her son
might be interested in learning how to update the site (Nancy will teach him)
 Changes or Updates Needed?
 CEAOC Marketing Update
 Marketing Opportunities at other conferences – one of the CC’s coming up can focus
on this as a Teaser for members to attend other seminars
 Education Coordinators/area hospitals – Sue has created a spreadsheet; Board
members will call different hospitals and let her know the name/phone/email of said
coordinators so we can invite them to all conferences
 Next Meeting
 January 29, 2010; 5351 Strasbourg, Irvine; 6:30 pm
ACTION ITEMS:
Sue –
-
request picture of Jana for Historian scrapbook
contact DASC and DONA for advertising Pat Predmore
purchase flash drive for photo frame (use my own for advertisements)
contact Education coordinators at Fountain Valley & Orange Coast & St
Jude; ask Ellie Shea about Little Co of Mary & Long Beach Mem
ask Alec if he is interested in learning the website
Nancy –
-
get Pat Predmore’s contact info from Colleen
send Pat a contract for her approval & signage
create brochures for mailing
contact vendors via email
contact Massage lady
update Website with Spring conference teaser
check PayPal for any add’l money
Christine –
-
bring digital photo frame to conference
contact Education coordinators at Saddleback & San Clemente Saddleback
Rosemary – pickup hotel menu for our perusal for conference meals
contact Education coordinators at Western Med & Anaheim Regional
Autumn
-
send in CEU request when Nancy gets the paperwork
contact Education coordinator at Pomona Valley hospital
Robin -
contact Education coordinator at St Joseph
Becky –
-
submit receipt for Christmas luncheon to Rosemary for reimbursement
research Acteva or PayPal
contact Jan tePas for Nancy
create CC Membership payment newsletter
contact Education coordinators at Mission & Hoag
check to see when tax return is due