Waste Electrical and Electronic Equipment
(WEEE) Disposal Form
1.
2.
3.
4.
Ensure all storage devices are wiped adequately of any data/information in
accordance with GOVRN protocol (see information below).
Ensure all Refrigerators and Freezers have been decontaminated using an
appropriate approved procedure
Raise hotline request and complete the details as indicated on this form.
When you have completed this form, please send a copy to Mr Dave Shepherd
(ESTAT) shepherdd@cf.ac.uk
Stage 1 – Contact details
Name
Location
Contact Person
Contact number
Email
Hotline Request
Number
Stage 2 – Description of WEEE
WEEE
Brief description
classification
Monitors
Base Units
(Desktops/servers)
Other IT related
equipment
Other small non IT
related
Large items non IT
related (i.e. fridges
and freezers)
Quantity
Comments
IF EQUIPMENT REQUIRES MECHANICAL ASSISTANCE TO BE MOVED DUE TO SIZE
AND WEIGHT PLEASE HIGHLIGHT THIS WITH THE JOB REQUEST
Stage 3 – Declaration of safe disposal for Refrigerators and Freezers (one form per
fridge/freezer)
Declaration (please tick one box only)
This item is a laboratory refrigeration/Freezer. It has been
decontaminated using an appropriate approved procedure. It is
declared safe for disposal
This is a domestic refrigeration/Freezer. It is declared safe for
disposal
Name & Position
(please print)
Date
Stage 4 – Confirmation of wiping of Hard drive
Name of School/ Division:..............................................
Name of team/unit:…………………………………………
This is to certify that all the hard drives contained within this computer equipment (appliance
number………………………..) have been wiped using the Boot and Nuke program by
[name]……………………………... on [date]………………………..
Signed ……………………………………………………….
Disposal of computers
To comply with the Data Protection Act all data on hard disk drives must be identified and
erased before PCs and lap tops are disposed of or reused. This will ensure the security of
the University’s confidential information and personal data.
When disposing of old computers, it is also important to identify and erase all software on
hard disk drives to ensure that the University complies with its Software Licence
Agreements.
Before wiping a hard drive consider how long the data on it should be retained by consulting
the University’s records retention schedule1 and the Records Management guidance on How
to manage research records2. You may need to transfer some of the data to a different
location before commencing the wipe.
Use the Boot and Nuke program by Darik which is available as freeware online at
http://dban.sourceforge.net to wipe them. This software is an appropriate utility for bulk or
emergency data destruction. Visually determine how many drives are installed in the
computer. This will highlight drives which may have become physically disconnected or
damaged such that they are not recognised by the software. As an additional precaution
check the CDROM and floppy disk drives for media inadvertently left in them.
Once you use the Boot and Nuke program everything on the computer will be destroyed. If
you are disposing of the computer attach a signed confirmation note to the hard drive, to
show that the hard drive has been wiped, before it is removed from the University site. Fill in
a confirmation note3 (available to download from the records management webpages), print
it out and attach it to the equipment.
If Boot and Nuke cannot be made to run or fails to run correctly, the hard drive must be
removed and an attempt made to erase it in a different computer. In cases where the hard
drive itself is faulty, contact INSRV Connect (ext. 74487, email, InsrvConnect@cardiff.ac.uk)
who will arrange for it to be looked at.
1
http://www.cf.ac.uk/govrn/cocom/recordsmanagement/recordsretention/recordreten.html
2http://www.cardiff.ac.uk/govrn/cocom/recordsmanagement/guidanceleaflets/index.html
3http://www.cf.ac.uk/govrn/cocom/recordsmanagement/guidanceleaflets/index.html