Contents
Page No.
Introduction
3
Part 1: Access to Information
5
Routinely Available Information
Applications under the FOI Act
Making Your Application
Fees
How Your Request is Dealt With in the RCSI
Rights of Review and Appeal
Confidentiality and FOI
5
5
6
7
9
9
10
Part 2: Structure, Role and Records of the RCSI
11
Overview
Structure and Governance
Faculties, Schools and Departments
11
14
15
Appendix: FOI Application Form
1
Introduction
This guide has been compiled in accordance with the Freedom of Information Act
1997, as amended by the Freedom of Information (Amendment) Act 2003. All
references in this manual to the Freedom of Information Act or Acts refer to the
1997 Act as amended by the 2003 Act.
The Freedom of Information (FOI) Act of 1997 first came into operation for
certain public bodies with effect from 21 April 1998. It has been gradually
extended since then to apply to a wide range of public bodies and agencies.
The Royal College of Surgeons in Ireland (RCSI) came under the remit of the Act
with effect from 31 May 2006.
The Freedom of Information Act establishes three statutory rights:



a legal right for each person to access information held by public bodies
a legal right for each person to have official information relating to him/herself
amended where it is incomplete, incorrect or misleading
a legal right to obtain reasons for decisions affecting oneself.
The Act asserts the right of members of the public to obtain access to official
information to the greatest extent possible, consistent with the public interest and
the right to privacy of individuals.
Purpose of Reference Book
This reference book has been prepared and published in accordance with the
requirements of Section 15 of the FOI Act.
In accordance with Section 15 of the Act, the purpose of this reference book is
to facilitate access to official information held by the Royal College of Surgeons in
Ireland by outlining the structure and functions of this organisation, details of the
services we provide and how they may be availed of, information on the classes
of records we hold, and information on how to make a request to the College
under the Freedom of Information Acts, 1997 and 2003.
The RCSI has also prepared a separate publication, in accordance with Section
16 of the Act. The Section 16 publication contains:


the rules, procedures, practices, guidelines and interpretations used by the
body, and an index of any precedents kept, for the purposes of decisions
under any enactment or scheme administered by us ‘with respect to rights,
privileges, benefits, obligations, penalties or other sanctions to which
members of the public are or may be entitled or subject under the enactment
or scheme’ together with
appropriate information in relation to the manner or intended manner of
administration of any such enactment or scheme
The Section 16 publication is available on the RCSI website, www.rcsi.ie
2
How to use this Reference Book
This Section 15 reference book is divided into a number of parts.
Part 1 Access to Information
This section explains how to access information from the Royal College of
Surgeons in Ireland. It sets out the procedures to be followed when making an
FOI request and explains the fees that may be involved. It also explains how to
appeal any decision made by us in relation to an FOI request.
Part 2 Our Role and Structure
This part of the publication outlines the role of the Royal College of Surgeons in
Ireland and its organisational structure.
It provides information on the structure and governance of the RCSI in general. It
lists each faculty and department individually. For each faculty or department, the
publications sets out contact details, the role and function of the particular faculty
or department and the types of records held in each case.
Appendices
Appendix 1 provides a form which can be used to make an FOI request to the
Royal College of Surgeons in Ireland
Availability of this Book
Copies of this publication are available to download from the Freedom of
Information Section of the College website www.rcsi.ie
The RCSI can also provide a printed copy of this book free of charge. If you
require a printed copy please contact the Freedom of Information Unit, The
Communications Department, Royal College of Surgeons in Ireland, 123 St.
Stephen’s Green, Dublin 2. Tel: 01 402 8610. email: communications@rcsi.ie
3
Part 1
Access to Information
Routinely Available Information
The FOI Acts is intended to provide access to information which is not routinely
available through other sources.
The RCSI is committed to the provision to the public of as much information as
possible in an open and accountable manner. The RCSI currently makes
information routinely available to the public in relation to its functions, activities
and courses. This information will continue to be available informally without the
need to use the FOI Act.
Information that is routinely available without recourse to FOI may include:





President’s Reports
Annual Reports of Faculties
Faculty calendars and events diaries
Course prospectus and application forms
Other publications, periodicals and guides
A lot of information is freely available on the College website at www.rcsi.ie
This manual lists the types of records held by each department within the
College. Please note that it may not be necessary, in all cases, to use the FOI Act
to access information held in these records. The Freedom of Information Unit at
the College can advise whether the information you require can be provided to
you directly or if you should make a formal application under the FOI Act.
Applications under the FOI Act
Under the FOI Act, anyone is entitled to apply for access to information not
otherwise publicly available.
Each person has a right to:

Access to records held by us that are not covered by one of the
exemptions in the Act

Correction of personal information relating to oneself held by us where it is
inaccurate, incomplete or misleading

Access to reasons for decisions made by us directly affecting oneself
4
The following records come within the scope of the Act:

All records relating to personal information held by us irrespective of when
created

All other records created from commencement date of the Act, i.e. 21st
April 1998

Any other records from before 21 April 1998, where these records are
necessary to the understanding of a later record

Personnel records of serving staff created from 21st April 1995 and those
created prior to that date where they are being used or proposed to be
used in a way which adversely affects or may affect the person involved.
The Act sets out certain exemptions, whereby the RCSI is entitled to refuse
access to particular records. If the RCSI decides to refuse access to records that
have been requested under FOI, we will clearly explain the reason for the refusal.
Making Your Application
An application under FOI must be made in writing.
The Application Form in the Appendix to this report may be used when making
your request. This form is also available on the RCSI website at www.rcsi.ie
Send your application by post or by e-mail as follows:
By post:
Freedom of Information Unit
Communications Department
Royal College of Surgeons in Ireland
St Stephen’s Green
Dublin 2
By e-mail:
foi@rcsi.ie
You should state clearly that your request is made under the Freedom of
Information Act.
You should state clearly that your request relates to one or more of the following:

A request for access to records (Section 7 of the Act)

A request to have information amended (Section 17 of the Act)

A request for reasons for decisions that affect you (Section 18 of the Act)
5
In all cases, please remember the following:

Give full personal contact details. Please include a daytime telephone
number, if possible, so that you may be contacted quickly if it is necessary
to clarify details of your request

Give as much information as possible, so that RCSI staff can identify
relevant records. Be as specific as possible – for example give specific
dates or name specific departments of the RCSI. This may help to reduce
any search and retrieval fees that may apply to your request

State if you require the records to be supplied in a particular format, e.g.
photocopy, computer disk, etc.

If you are seeking personal information, you may be required to prove
your identity by producing documents such as a birth certificate, driving
licence, passport or some other form of identity
If you have any difficulty in preparing your FOI request, please contact the RCSI’s
FOI Unit, where staff will be happy to provide any assistance that may be
required.
Assistance to persons with a disability
We are available to provide assistance to persons with a disability to exercise
their rights under the FOI Act (e.g. accepting oral requests from requesters who
are unable to read, print and/or write due to their disability, enabling the
requester to inspect or have records explained to him or her, etc.).
Please contact our FOI Unit for further information.
Fees
Application fees
Under Department of Finance regulations, all FOI requests must be accompanied
by a standard fee of €15, unless the request relates to personal information.
If you hold a medical card, a reduced fee of €10 applies.
Search and Retrieval Fees
Under Section 47 of the Act, the RCSI may apply additional fees in certain
circumstances, as follows:

Personal Records: no fees will be charged for copying the records
requested, unless a large number of records are involved.

Non-personal records: fees may be charged in respect of the time spent in
efficiently locating and copying records. No charge will apply in respect of
the time spent by the RCSI in considering requests.
A deposit of up to 50% may be payable where the total fee is likely to exceed
€50.
6
The RCSI will, if requested, assist members of the public to amend their request
in order to reduce the amount of the deposit.
Current Fees
The fees to be charged are set out in Statutory Instruments 139 of 1998 and 522
of 1999. The fees are as follows:
Photocopy (per page)
3.5” diskette (floppy disk) (each)
CD-ROM (each)
X-rays (each)
Search fee (per hour)
€ 0.04
€ 0.51
€10.16
€6.35
€20.95
Fees may be waived in certain circumstances, as follows:



Where the cost of collecting the fee would exceed the amount of the fee
Where the information would be of particular assistance to the
understanding of an issue of national importance
In the case of personal information, where the charges would not be
reasonable, having regard to the means of the requester
Fees for Internal Reviews
You may seek an internal review of a decision made under FOI (see ‘Rights of
Review and Appeal’).
Applications for an internal review must be accompanied by a fee of €75, unless
the application relates to a request involving personal records.
If you hold a medical card, a reduced fee of €25 applies.
No fee is required if the application for review relates to a decision to charge a fee
or deposit for handling the initial request, or to charge a particular amount.
Fees for Review by the Information Commissioner
Following an Internal Review, you may seek a further review, which will be
carried out by the Information Commissioner (see ‘Rights of Review and Appeal’)
Applications for a review by the Information Commissioner must be accompanied
by a fee of €150, unless the application for review relates to a decision involving
personal records.
If you hold a medical card, a reduced fee of €50 applies.
If you are a third party under Section 29 of the Act (i.e. with the right to apply
directly to the Information Commissioner where a public body decides to release
information related to you on public interest grounds), a reduced fee of € 50
applies.
No fee is required if the application relates to a decision to charge a fee or deposit
of more than €25 for retrieval and copying of records.
7
How Your Request is Dealt with in the RCSI
Your request will be received by the FOI Unit. The FOI Unit will acknowledge
receipt of your request within two weeks.
A decision on your request will be made by designated RCSI staff, known as FOI
Decision Makers.
You will normally be informed of the decision within four weeks.
In certain circumstances, this four week period may be extended. If this happens,
you will be contacted by the RCSI and informed of the reasons for the extension,
and you will be given a new date by which you can expect a decision.
When you receive a decision on your request, you will be told how to appeal or to
request a review of the decision, if you are dissatisfied with the decision that has
been reached.
Rights of Review and Appeal
When dealing with FOI requests, the RCSI will endeavour to release as much
information as possible. There are some circumstances in which the FOI Act
allows the RCSI to refuse access to certain records. This will usually arise in order
to protect sensitive information, where its disclosure may damage key interests of
the State or of third parties.
If the RCSI decides to withhold information, the reason for this decision will be
fully explained to you. If you are dissatisfied with this decision, you have the right
to seek a review. Details of the appeals mechanisms are as follows.
Internal Review
You may seek an internal review if:


you are dissatisfied with the initial response received i.e. refusal of access,
form of access, charges, etc., or
you have not received a reply within 4 weeks of your initial application.
This is deemed to be a refusal of your request and allows you to proceed
to internal review.
Internal reviews will be carried out by a designated official of a higher grade than
the person who made the initial decision.
If you wish to apply for an internal review, you must do so within 4 weeks of the
original decision. Your request should be submitted in writing to:
The Freedom of Information Unit,
Communications Department,
Royal College of Surgeons in Ireland,
123 St. Stephen’s Green,
Dublin 2.
8
You should include the fee of € 75 (or € 25 if you hold a medical card), unless
your request relates to personal records. The fee should be paid by Money Order,
Postal Order or cheque drawn on a bank in the Republic of Ireland, and made
payable to The Freedom of Information Unit, Royal College of Surgeons in
Ireland.
The RCSI must complete the review within 3 weeks.
Review by the Information Commissioner
If you are still dissatisfied following the internal review, you may request an
independent review of the decision from the Information Commissioner.
If you have not received a reply to your application for internal review within 3
weeks, this is deemed to be a refusal and you may appeal the matter to the
Information Commissioner.
Appeals to the Information Commissioner should be made in writing to:
Office of the Information Commissioner
18 Lower Leeson Street,
Dublin 2
Telephone:
Fax:
E-mail:
Website:
01-6395689
01-6395676
info@oic.ie
http://www.oic.ie
Your request should be accompanied by the fee of € 150 (or €50 if you hold a
medical card), unless your request relates to personal records.
When a formal binding decision is issued by the Information Commissioner, you
may appeal that decision to the High Court on a point of law only. The RCSI also
has the right to appeal the Commissioner’s decision in the same manner.
Confidentiality and FOI
The RCSI endeavours to treat as confidential any information provided to it in
confidence, subject to its obligations under law, including the Freedom of
Information Acts. If, for any reason, you wish that information provided to us
should not be disclosed because of its sensitive nature, then you must, when
supplying the information, make clear this wish and specify the reasons for the
information’s sensitivity. The RCSI will consult with you before making a decision
on any Freedom of Information request received involving sensitive information
which you may have supplied.
9
Part 2
The Structure, Role and Records of the
Royal College of Surgeons in Ireland
Overview
Our Mission Statement
“Building on our heritage in surgery, we will enhance human health through
endeavour, innovation and collaboration in education, research and service.”
Location
The Royal College of Surgeons in Ireland (RCSI) is located at 123 St Stephen’s
Green, Dublin, at the heart of the city centre, and is extremely well serviced by
public transport including Dublin Bus, rail and the Luas light rail system, which
terminates right outside the main College on St. Stephen’s Green.
Our Education and Research Centre is located at Beaumont Hospital in Dublin 9,
which is also one of RCSI’s affiliated teaching hospitals.
History
The Royal College of Surgeons in Ireland was granted a Charter on 11th February
1784. This Charter gave the College the power to control the practice of surgery
and to make provision for surgical education. Prior to that time the surgeons were
grouped with the barbers and the Barbers Surgeons Guild. The founders had no
premises so the earliest meeting was held in the boardroom of the Rotunda
Hospital in Dublin. Subsequently, a disused hall in Mercer Street beside Mercer's
Hospital was acquired. The College flourished from the very start and in 1810
moved to its present location at the corner of York Street, facing St Stephen's
Green. The site acquired for the building at that time was a disused Quaker
graveyard.
The College set about educating doctors with a strong emphasis on surgery. The
founding fathers were very influenced by the standard of surgery in France at
that time. Out of respect for the French College of Surgeons they adopted the
motto which is our motto to the present time of "Consilio Manuque" meaning
Scholarship and Dexterity. The stimulus for growth in the early years was the
demand for Army and Navy surgeons for the Napoleonic wars. Over the past forty
years the College has become home to the Faculties of Anaesthetists,
Radiologists, Dentistry and Nursing. These bodies, functioning independently,
have added a great dimension to the College and have added lustre to the
Institution.
In 1844 a supplemental Charter was obtained from Queen Victoria. The chief
provision of this was the institution of the Fellowship, which divided Graduates
into Licentiates and Fellows. The latter could only be obtained by examination
taken a minimum of three years following graduation. This is essentially the
Charter by which we work to-day. The Medical Act of 1886 confirmed that
graduates had to be educated in surgery, medicine and obstetrics and so the
Conjoint Board between the Royal College of Surgeons and the Royal College of
Physicians came into existence. The graduates received Licentiates in these three
subjects. Since 1978 the College is a recognised College of the National University
10
of Ireland with the award of M.B., B.Ch., BAO to its graduates in addition to the
Licentiates.
Royal College of Physicians of Ireland
The Royal College of Physicians of Ireland (RCPI) was established in 1654, as a
Fraternity of Physicians which was granted a Royal Charter by Charles II in 1667.
The roll of the College includes the names of such famous Irish medical men as
John Steam, Thomas Arthur, Sir Patrick Dunn, Thomas Molyneux, William Petty,
John Cheyne, Robert Graves, William Stokes and Sir Dominic Corrigan. In
association with the Royal College of Surgeons in Ireland, the College plays an
active part in the education and examination of undergraduate medical students.
National University of Ireland
The Royal College of Surgeons in Ireland and the National University of Ireland
(NUI) concluded an agreement in 1977 whereby the Medical School is a
recognised college of the NUI and its students graduate from the National
University of Ireland as well as from the RCPI and the RCSI. Historically, the
Cecilia Street School of Medicine of the Catholic University was the forerunner of
University College Dublin Medical School of the NUI. Recognition was given to the
Cecilia Street School by the Royal College of Surgeons in Ireland and all the
Professors and Demonstrators at Cecilia Street were graduates of the College.
The RCSI Today
The Royal College of Surgeons in Ireland is committed to fostering a learning-rich
environment for its students, providing them with the necessary skills and
knowledge to make a real difference to patients worldwide.
Today the RCSI is so much more than just a Medical School. The College offers a
wide range of undergraduate degrees including Medicine, Physiotherapy and
Pharmacy, while its postgraduate educational and training activities include
world-class programmes in Surgery, Radiology, Sports and Exercise Medicine,
Dentistry, Biomedical Sciences, Nursing, Medicine and Healthcare Management. It
is also one of Ireland’s foremost medical and healthcare research centres.
RCSI and the Irish Health Service
1,500 undergraduate students study medicine, pharmacy and physiotherapy at
RCSI with 250 of these pursuing higher degrees at the College in medicine,
biomedical sciences and healthcare management. Over 1,000 graduates are
involved in professional training courses at RCSI in surgery, radiology, dentistry
and nursing & midwifery.
40 EU doctors, 50 EU pharmacists and 28 EU physiotherapists graduate each year
from RCSI. The College is involved in the training of 800 surgeons and 88
radiologists currently working in the Irish health service. RCSI employs both full
and part-time hospital administrative and technical staff, as well as clinical
doctors and professors, many of whom are leaders in their areas of professional
activity.
RCSI delivers vital services directly to the health service, for example the Cervical
Cytology Screening Service accounts for 22 per cent of the National service. The
College also provides infrastructural support for research laboratories involved in
translational research, both in St. Stephen’s Green and Beaumont Hospital,
Dublin.
11
RCSI transfers some €8.5 million to the Irish public hospital system in recurrent
payments in salaries, fees and rent, with €5.9 million being paid to Beaumont
Hospital alone. The College provides regular capital payments to support
development programmes on hospital sites, for example at the Coombe, Our Lady
of Lourdes Hospital Drogheda, the Mater and Temple Street Hospitals.
RCSI and the Irish Economy
In contributions to the general Irish economy, RCSI employs over 700 people and
approximately 400 of these are employed on a full-time basis. RCSI’s total
income of €84 million is reinvested almost entirely back into the Irish economy:
€36 million on salaries and a further €30 million through student and trainee
spending. In addition there is a significant element of new money coming into
the economy from non-EU students.
By delivering high value-added educational and training services in the Middle
and Far East, RCSI also provides high quality technical and educational
opportunities for Irish graduates.
International Reputation
RCSI views itself as an international organisation based in Ireland. With the St.
Stephen’s Green Campus as its hub, RCSI extends its activities to a number of
international bases. The College is proud of its high reputation for excellence in
education on the international stage. Initially this was achieved by graduating
doctors returning home from Ireland to practice medicine. Nowadays the
College’s international image is further enhanced by its many successful overseas
developments. RCSI delivers a number of medical education and training
initiatives overseas including its Health Care and Surgical Training Programmes in
Dubai, Bahrain and Jordan, its Hospital Management Projects in Bahrain and the
RCSI Medical University of Bahrain (MUB), which was established in 2003.
12
Structure and Governance of the RCSI
Council
The Council are the Trustees of the governance of the College in accordance with
the Charters. There are 21 members of council and elections take place
biannually.
Members of the Council are:
Professor Frank Keane, President
Ms Eilis McGovern, Vice-President
Mr A E Wood
Professor David J Bouchier-Hayes
Mr Declan J Magee
Mr Frank McManus
Professor Gerald O’Sullivan
Mr Gordon Watson
Professor H Paul Redmond
Professor John Hyland
Mr Joe O’Beirne
Mr Joseph P Duignan
Mr Kevin O’Malley
Mr Kenneth Mealy
Ms Laura Viani
Professor Michael J Kerin
Mr. Michael J. Earley
Mr Patrick J Broe
Professor Thomas F Gorey
Mr Parnell Keeling
Professor P. Ronan O’Connell
Strategic Management
Registrar/Chief Executive
Deputy Chief Executive
Dean, Faculty of Medicine
& Health Services
Director of Finance
Director of Human Resources
Director of Research
Director of Surgical Affairs
Mr M Horgan
Dr T McWade
Professor C Kelly
Ms J Cullinane
Mr B Cahill
Professor B.J.P. Harvey
Professor W.A. Tanner
Senior Management
Director of Development
Director of International Operations
Associate Director of Estate & Support Services
Associate Director of Academic Affairs
Associate Director of Admissions & Student Services
Associate Director of Communications & Events
Associate Director of Estate & Support Services
Associate Director for I.T.
Associate Director in the Office of the CEO
Associate Director of Surgical & Postgraduate Affairs
Ms A Hurley
Mr A Alamuddin
Mr C Stewart
Mr F Foy
Mr P Curtis
Ms L Loughran
Mr C Stewart
Mr M Barron
Ms P Wilson
Ms F Walsh
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Faculties, Schools and Departments
Faculties, Schools and Departments are listed here in alphabetical order.
Unless otherwise stated, the postal address in each case is RCSI, St Stephen’s
Green, Dublin 2.
Administration Department, RCSI Education and Research Centre
Website
www.rcsi.ie/
Contact Details
Administration
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Tel
01 8093700
Fax
01 8093774
E-mail bhogan@rcsi.ie
Head
TBA
Other Contacts
Pat Connolly, Building Superintendent
Claire Condron, Receptionist/Secretary
Role & Function
The role of the Administrator and staff of the RCSI Education and Research
Centre is to provide state-of-the-art educational and research facilities and
services on the Beaumont Hospital Campus, in an environment conducive to the
needs of RCSI academic staff, while also being sensitive to the requirements of its
catholic and cosmopolitan student body.
How Staff, students or the public can avail of the department’s services
In person, by telephone, by letter, by e-mail or by arranged meeting
Records Held

Staff records: departmental staff records and correspondence; building
access/egress records

Financial records: annual budget submissions; purchase orders; annual
service costs

Service contracts with service suppliers: service reports and lists of faults
and repairs; contractors instructions
14

Health and Safety Records: minutes of H & S meetings; records of alarms,
drills and inspections; risk assessments and accident reports; Safety
Statement

General Building Records: architectural plans; mechanical services
drawings; architectural elements safety file; operations and maintenance
manuals
Admissions Office
Website
www.rcsi.ie/admissions
Contact Details
Telephone
01 4022228
Fax
01 4022451
E-mail
admissions@rcsi.ie
Head
Philip Curtis, Associate Director, Head of Admissions & Student Services
Other Contacts
Flavia Destro, Administrative Secretary
Celeste Golden, Deputy Administration Officer
Catherine Moloney, Administrative Assistant
Role and Function
The Admissions Office is the central administrative department responsible for the
admission of all students to the College’s undergraduate Schools of Medicine,
Pharmacy and Physiotherapy with responsibilities for:



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





The evaluation and process of all EU & non-EU applications to the
undergraduate programmes in the Schools of Medicine, Pharmacy &
Physiotherapy
Compliance with the matriculation requirements of the National University
of Ireland and the provision of admissions documentation for NUI
exemptions
The processing of all EU applications through the CAO
Establishing and control of access procedures for all taught and research
postgraduate programmes
Agreeing protocols with programme directors for admission to
postgraduate courses
Processing postgraduate applications for RCSI’s 11 PhD, MSc and MD
programmes
Collection of tuition fees for new entrants
Assurance of complete and accurate student admission files for transfer to
the Examinations Office following student registration
Preparation of data for the Admissions Annual report
Provision of current and accurate information for all undergraduate &
postgraduate taught/research courses on the College website
How staff, students or the public can avail of the office’s services
In person (open door office policy), by e-mail, telephone, or via the internet or
intranet
15
Records Held
 Student Admissions Records: RCSI online application form; students’
academic records; students’ personal statements; references; email/postal
correspondence
Alumni & Development Office
Website
www.rcsi.ie/development
Contact Details
Telephone
01 4022747 / 4022335
Fax
01 4022463
E-mail
development@rcsi.ie
alumni@rcsi.ie
Head
Aisling Hurley, Director of Development
Other Contacts
Marie McGreal, Development Assistant
Louise Sherwin, Alumni Officer
Role and Function
The Alumni & Development Office reports directly to the Chief Executive and has
responsibility for the fundraising and graduate relations function of RCSI. Our
main focus is to secure financial support in the region of €135m over a ten year
period, 2002 – 2012, towards the overall College Development Plan. Our specific
functions are to develop, renew & maintain relationships with prospective donors,
corporate clients, board members, taskforce members and graduates to ensure
fundraising growth and return are achieved, the administration of gifts/donations
to RCSI, administration of Colles-Graves Foundation (our US Charity),
organisation of fundraising events, i.e. Leadership Lecture, Golf Classic, Race
Day, Alumni reunions, Graduate Annual Appeals.
How staff, students or the public can avail of the office’s services
By e-mail, letter, telephone, meetings or via the internet
Records Held
 Staff Records: annual/sick leave records

Financial Records: donors’ gift history records, addresses and contact
names; annual budgets, estimates, correspondence; records relating to
purchases/income; general correspondence on financial administration.

Corporate Clients/Fundraising Board(s)/Taskforce(s): general
correspondence in relation to Corporate clients, International
Development Board and Taskforce(s) members, i.e. agendas and minutes
of meetings, presentations, drawings and reports.

Other general records: records of attendees at events and table plans;
miscellaneous correspondence; graduate details – last known addresses,
emails and contact telephone numbers
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
Legal Records: contracts for services
Anaesthesia and Critical Care
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&pID=120&nID=275
Contact Details
Department of Anaesthesia and Critical Care
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
Fax
E-mail
01 8093736
01 8093735
anthonyc@rcsi.ie
Professor & Head of Department
Professor Anthony J. Cunningham
Other Contacts
Rory Dwyer, Senior Lecturer in Anaesthesia
Maire O’Donovan, Maura McConnell, Secretaries
Role and Function
The Department teaches anaesthesia/critical care medicine to undergraduate
medical students. In addition, we participate in the teaching and training of
postgraduate trainees in anaesthesia rotating through the Eastern Regional
Anaesthetic Training Programme and the National Higher Professional Training
Programme in Ireland.
In association with the Department of Anaesthesia and Critical Care Medicine,
Beaumont Hospital, we provide high quality patient care to patients in the
operating theatres, especially neurosurgery and major vascular surgery, and in
the intensive care unit, Beaumont Hospital.
The Department coordinates a number of postgraduate workshops, symposia and
conferences. Our research interests include cost and quality of life outcome
following surgical intervention for subarachnoid haemorrhage and head injuries;
memory and awareness during anaesthesia; cardiac morbidity following major
vascular surgery; cardiorespiratory changes associated with laparoscopic surgery,
intracerebral metabolism, studies of renal protective and head injury and
influences on splanchnic flow during aortic cross clamping.
How staff, students and the public can avail of the Department’s services
By telephone, e-mail, post and in person
Records Held
 Student Records: references, CVs, transcripts and log books

Financial Records: budget, purchase orders, invoices, patient accounts

Legal Records: correspondence

Committee Records (Agendas, Minutes and correspondence)
17


Postgraduate CVs/references
Courses Registrants/Results

Intern Co-ordinator correspondence

Postgraduate exams
Anatomy & Biology
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&3nID=120&pID=120&nID=276
Contact Details
Telephone
01 4022260
Fax
01 4022355
E-mail
anatomy@rcsi.ie
Head
Professor T C Lee
Other Contacts
Anatomy Division:
Dr Tom Farrell, Dr Alice McGarvey, Dr F J O’Brien, Senior Lecturers
Ms Amanda Campbell, Secretary
Biology Division:
Mr Alec Elliot, Senior Lecturer in Biology & Head of Division
Role and Function
The Department principally teaches anatomy, which includes embryology,
neuroanatomy
and
histology,
to
undergraduate
medical
students,
physiotherapists and pharmacists. At postgraduate level we contribute to courses
for surgeons, dentists and biomedical engineers. Our biology division runs a
foundation year biology course. Our research programmes range from bone
biomechanics and tissue engineering to intestinal structure and immunology.
How staff, students and the public can avail of the Department’s services
By telephone, fax, e-mail, post, by appointment or by calling in person to the
office
Records Held
 Staff records: appointment records, promotion records, annual/sick leave
records.

Financial records: annual budgets, estimates, correspondence, purchase
orders, invoices received, petty cash, general accounts, general
correspondence on financial administration.

Committee records: internal RCSI committees

Health & Safety records: development of departmental safety statements,
safety records, accident reports.

Other general administrative records
18

Academic administration records
Chief Executive (Office of)
Website
www.rcsi.ie/
Contact Details
Telephone
01 4022281 / 2282
Fax
01 4022460
E-mail
pkinane@rcsi.ie
Head
Michael Horgan, Chief Executive
Other Contacts
Dr T McWade, Deputy Chief Executive
Ms Paula Wilson, Associate Director
Role and Function
The Chief Executive and his management team are responsible for managing the
day to day managerial and operational responsibilities of RCSI. The Chief
Executive is accountable to the Council of the College (Governing Body) for the
effective and efficient functioning of the College in pursuit of the aims and
directives as set down by Council.
The Office incorporates the Office of the Deputy Chief Executive.
How staff, students and the public can avail of the Office’s services
By telephone, fax, e-mail, post, or by appointment.
Records Held
Records relating to the operational and management functions of the Office of
Chief Executive, including minutes of Standing Committees, correspondence with
external agencies such as other colleges, Government Departments, Higher
Education Authority and others, plus copies of records from other RCSI offices
which are maintained by the CEO for reference and consultation.
Clinical Microbiology
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&3nID=120&4nID=120&5nID=1
20&6nID=120&pID=120&nID=278
Contact Details
Department of Clinical Microbiology
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
01 8093708
19
Fax
E-mail
01 8093709
ashannon@rcsi.ie
Professor & Head of Department
Professor Hilary Humphreys
Other Contacts
Professor Mary Cafferkey, Associate Professor
Ms Ann Shannon, Secretary
Role and Function
The Department of Clinical Microbiology has a major role in the undergraduate
and postgraduate teaching of medical, pharmacy and nursing students.
Our research programme, which is currently expanding, integrates basic research
focused on the genetics of bacterial virulence factors and clinical research centred
on surveillance and treatment of antibiotic resistant pathogens and healthcareassociated infection.
How staff, students and the public can avail of the Department’s services
By telephone, e-mail, by appointment or via the internet. Also through
publications and presentations.
Records Held
 Staff records: appointment, promotion, annual/sick leave

Departmental minutes

Student appointments

Departmental finance records

General administrative correspondence
Clinical Neurological Sciences
Website
www.rcsi.ie/Academic_Departments/Clinical_Neurological_Sciences
Contact Details
Department of Clinical Neurological Sciences
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone:
Fax:
E-mail:
01 8093852
01 8368859
sodonoghue3@rcsi.ie
Richmond Associate Professor of Clinical Neurological Sciences
Professor Michael A. Farrell
Other Contacts
20
Ms Siobhan O’Donoghue, Academic Secretary
Role and Function
The Department of Clinical Neurological Sciences was established in 1993 and
comprises all of the clinical specialists in neurology, neurosurgery,
neuroradiology, neurophysiology and neuropathology working in Beaumont
Hospital. Each independent department has its own separate clinical and research
structures but in several areas such as epilepsy, and mitochondrial and
neuromuscular disease, there is considerable departmental interaction. Each of
these clinical groupings is involved in the teaching of RCSI medical students. The
academic department is under the direction of the Associate Chair in Clinical
Neurological Sciences.
How staff, students or the public can avail of the Department’s services
By telephone
Records Held
 Staff Records: appointment, promotion, annual/sick leave

Financial Records: departmental financial administration

Student Attendance records

Student Exam Results

Assorted correspondence files
Clinical Pathology
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&pID=120&nID=293
Contact Details
Department of Clinical Pathology
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
Fax
E-mail
01 8092541
01 8370687
mleader@iol.ie
Department of Cytology:
Telephone
01 8093717 / 8093718 / 8093719
Fax
01 8093720
E-mail
pmcbrearty@rcsi.ie
Research Laboratory:
Telephone
01 8093716 / 8093726
Fax
01 8093720
E-mail
togrady@rcsi.ie
21
Serology Laboratory:
Telephone
01 8093721 / 8093722
Fax
01 8093720
E-mail
megan@rcsi.ie
Professor & Chairman
Professor Mary Leader
Other Contacts
Professor Elaine Kay, Associate Professor
Ms Saundra Dalton, Academic Secretary
Role and Function
Education:
The RCSI Clinical Pathology Department provides education to
undergraduate medical and physiotherapy students at the RCSI. It provides
postgraduate education for SHOs Registrars and SpRs in Pathology. It provides
tuition and research facilities for postgraduate students for the following degrees:
MD, PhD, MCh, BSc, MSc.
Research: The Department has research facilities for histopathology,
cytopathology and molecular pathology. It is involved predominantly in cancer
related research projects and in translational research.
Academic Clinical Laboratory: The department is involved in diagnostic
histopathology, gynae cytopathology screening, immunohistochemistry in tumour
diagnosis, and also provides serological testing.
Leadership in Pathology: The various members of the department are involved in
a variety of national and international pathology committees.
How staff, students and the public can avail of the Department’s services
By telephone, fax, e-mail, post, by appointment or via the internet. Also through
publications and presentations.
Records Held
 Staff Records: appointment, annual/sick leave, general staff
administration

Histopathology reports

Cytopathology: Patient request forms/Patient reports/Day
sheets/Logbooks/SOP’s/General staff minutes

Serology Reports

Journal Club discussions

Blackbox discussions

Highgrade cytology review sessions

Health and Safety records/Incident forms/Risk assessment forms
22

Research Committee Meetings

Departmental Committee Meetings
Clinical Research Centre
Website
www.clinicaltrials-ireland.com
Contact Details
Clinical Research Centre
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
Fax
E-mail
01 8093781
01 8093809
crc@rcsi.ie
Head
Dermot Kenny, Director
Other Contacts
Ailbhe Murray, Nurse Manager
Patricia Burke, Administrator
Role and Function
The CRC is a fully integrated facility providing access to clinical trial services,
products and expertise from the RCSI's medical school, campus biotech
companies and Ireland's leading teaching hospital.
The unit, which is amongst the most advanced in Europe, provides general
research laboratories, examination rooms, inpatient and outpatient beds,
procedure rooms equipped for gene therapy and ancillary services consistent with
a world-class research facility.
How staff, students and the public can avail of the Centre’s services
By telephone, fax, e-mail, post, or via the internet.
Records Held
 Staff Records: appointment, annual/sick leave, training

Financial Records: annual budgets, estimates, correspondence; purchase
orders; invoices received; petty cash; monthly accounting reports; general
correspondence on financial matters; insurance records

Legal Records: trial and study contracts

Meeting records

Clinical correspondence

Medical records

Health and Safety Records: accident reports; fire safety instructions and
evacuation list
23

Other General Administrative Records: records relating to the
administration of office space, equipment and supplies; miscellaneous
correspondence; quality assurance (Standard Operating Procedures)

Research Records: research funding application records; grant applications
Communications & Events Department
Website
http://www.rcsi.ie/index.jsp?1nID=93&pID=98&nID=144
Contact Details
Telephone
01 4028610
Fax
01 4022458
E-mail
communications@rcsi.ie
Head
Louise Loughran, Associate Director
Other Contacts
Margaret Nolan, Events Manager
Niamh Burdett, Communications Manager
Cara McVeigh, Event Planner / Venue Management
Caitriona Flaherty, Communications Executive
Jennifer Teevan, Event Planner
Loraine Monard, Event Planner
Agnieszka Grzaslewicz, Fellows & CPD Administrator
Annemarie Creighton, Reception & Venue Management
Role and Function
The role of the department includes responsibility for College Communications,
both internal and external, the RCSI web site and media relations. We also deliver
event and venue management services. The Communications Department also
has responsibility for Freedom of Information in the RCSI
The purpose of the Communications Team, which comprises Communications
Manager, Communications Executive and Fellows & CPD Administrator, is to
communicate with staff, students, fellows and members of the College; to
increase public knowledge and understanding of the activities and aims of the
College, and to be a central source of all information pertaining to RCSI. The
overall management of the website also lies with the Communications Team.
The Event Management Team is made up of the Associate Director, Head of
Communications and Events, Assistant Events Officer, Events Executive and (2)
Event Planners. They are responsible for ensuring that all college events, internal,
external, local and international are planned and executed to exact standards.
This area is also responsible for promoting the college as a venue for conferences
and events and in attracting international conferences to Ireland.
The
management of facilities and booking of venues also comes under our remit.
How staff, students and the public can avail of the Department’s services
By telephone, fax, e-mail, post, or via the internet or intranet.
24
Records Held
 Staff Records: annual/sick leave

Internal Bookings: e-mail correspondence; catering orders; media service
orders

External Bookings: financial records; e-mail and written correspondence;
catering and media service orders

Conference Management: financial records; conference attendance
records; Scientific Programme records; e-mail; guest lists

Internal Communications: e-mail correspondence; monthly staff
newsletter; photographs

External Communications: e-mail correspondence; media contacts; press
Releases; photographs

Web Site: e-mail correspondence; photographs

Fellows and CPD: CPD records; records of training; financial records;
fellows records; publications, The Bulletin and The Surgeon

Freedom of Information: FOI regulations, requests, decisions, statistics
Dentistry (Faculty of)
Website
http://dentistry.rcsi.ie/
Contact Details
Telephone
01 4022239 / 4022256
Fax
01 4022125
E-mail
facdentistry@rcsi.ie
Head
Dr. Patrick J. Byrne, Dean
Other Contacts
Fiona Allen, Secretary
Sue McDonald, Assistant Faculty Secretary/ ICSTD Secretary
Dr Peter Cowan, CEO, Director of Dental Affairs
Role and Function
Founded in 1963. A major contributor to postgraduate dentistry, the Faculty
consists of a Board and over 1,000 Fellows and Members throughout the world.
The Faculty is responsible for the maintenance of the highest standards of
postgraduate training in Ireland and in other centres around the world, most
notably in the Middle-East and Gulf region, through the provision of programmes
and examinations at Membership and Fellowship level.
The Irish Committee for Specialist Training in Dentistry (ICSTD), a Standing
Committee of the Faculty, is the body responsible for approving specialist training
25
posts in Ireland and for advising the Dental Council regarding satisfactory
completion of specialist training.
How staff, students and the public can avail of the Faculty’s services
By telephone, fax, e-mail, post, or by calling in person.
Records Held
 Minutes of meetings (meetings held four times per year): Faculty Board;
Education Committee; Finance and General Purposes Committee

Examination records for: Membership of the Faculty of Dentistry
(MFDRCSI); Membership in General Dental Surgery (MGDSRCSI);
Specialist Fellowship of the Faculty of Dentistry (FFDRCSI)

Financial Records: annual budgets; estimates; correspondence; purchase
orders; invoices received; petty cash

Staff Records: appointment; promotion; annual/sick leave
Epidemiology & Public Health Medicine
Website
http://www.rcsi.ie/index.jsp?pID=393&nID=280&aID=0
Contact Details
Telephone
01 4022434
Fax
01 4022764
E-mail
rbrugha@rcsi.ie or epi@rcsi.ie
Head
Professor Ruairi Brugha
Other Contacts
Dr Ronan Conroy, Associate Professor
Dr Emer Shelley, Senior Lecturer
Dr Jane Buttimer, Senior Lecturer
Dr Paul McKeown, Senior Lecturer
Ms Deirdre Smith, Secretary
Role and Function
The department was established in 1954 as the Department of Social, Preventive
and Forensic Medicine, replacing the Department of Medical Jurisprudence, which
had been founded in 1829. In 1972, the Department of Social and Preventive
Medicine was created by separating forensic medicine and toxicology. The
Department now teaches epidemiology and public health within the context of the
health and society curriculum theme in the undergraduate curriculum, as well as
providing input into postgraduate courses. The department also provides teaching
and research assistance in the areas of biostatistics and evidence based health.
How staff, students and the public can avail of the Department’s services
By telephone, fax, e-mail, post, or by calling in person.
Records Held

Staff Records: annual leave
26

Financial Records: annual budgets; purchase orders; invoices received;
petty cash; research budgets

Academic Administration: examination records; examination papers;
lectures

Research Records: research funding records; protocols, research data,
reports
Estate & Support Services
Website
TBA
Contact Details
Telephone
01 4022290
Fax
01 4022345
E-mail
estate@rcsi.ie
Head
Colin Stewart, Associate Director
Other Contacts
Liz McNicholl, Administrative Assistant
Noelle O’Gara, Health & Safety Officer
Role and Function
Project management; property acquisition and leasing transactions; seeking
optimum return from investment properties; seeking optimum utilisation of space
in College properties; co-ordination, supervision and certification of all building
services, cleaning/waste disposal services, security, porters and all support
services including sub-contractors pertaining to same; health & safety; car
parking; artefacts/donations.
How staff, students and the public can avail of the Office’s services
By telephone, fax, e-mail, post, or by calling in person.
Records Held
 Committee Records: Health & Safety Committee; House Group; Multistorey Car Park; Building Services

Financial Records: annual budgets, estimates, correspondence

Legal Records: property transactions; letting/lease agreements; donation
of artefacts; contracts

Project Records: tenders; building works; space allocation

Staff Car Parking Records: value cards; cotag cards
27
Examinations Office
Website
TBA (undergraduate)
TBA (postgraduate)
Contact Details
Telephone
01 4022224
Fax
01 4022454
E-mail
examinations@rcsi.ie
Head
Fintan Foy, Associate Director for Academic Affairs
Other Contacts
Jacinta Maher, Examinations Officer
Kelly Nolan, Secretary to Associate Director
Role and Function
 The administration of all undergraduate and postgraduate examinations in
Ireland and overseas
 The registration of all students of the College and the maintenance of their
records
 The administration of Conferrings
 Liaising with external bodies and agencies (EG HEA, NUI, Government
Departments)
 In the case of Surgery, working closely with the Intercollegiate Body based
in London
How staff, students and the public can avail of the Office’s services
By telephone, fax, e-mail, post, or by calling in person.
Records Held
 Examinations: examination results sheets; examination conference sheets;
student files; minutes of meetings; results for Embassies and other
sponsors

Conferrings: lists of students; copies of conferring publications;
Registration Books

Registration: Class Lists

Other records: financial records relevant to the Department’s budget;
minutes of Committee meetings; Student Disciplinary Committee files;
legal reports; overseas activities
28
Finance
Website
http://www.rcsi.ie/index.jsp?nID=830&pID=829
Contact Details
Telephone
01 4022145
Fax
01 4022450
E-mail
financequeries@rcsi.ie
Head
Ms. Jennifer Cullinane, Director of Finance
Other Contacts
Mr. Padraig Barry, Senior Accountant
Ms. Caroline Murphy, Senior Accountant
Mr. Niall Kelly, Senior Accountant
Ms. Bernie Dardis, Administrative Assistant
Role and Function
The Office is responsible for the financial function of the College and its
subsidiaries.
How staff, students and the public can avail of the Office’s services
By e-mail in the first instance.
Records Held
 Annual accounts

Management accounts

Estimates

Budget records

Bank records, including statements and correspondence

Support documents for income and expenditure

Salary records

Student fee records

Invoices

Taxation and VAT records
29
General Practice and Family Medicine
Website
http://www.rcsi.ie/index.jsp?pID=393&nID=282&aID=0
Contact Details
Department of General Practice and Family Medicine
Mercer’s Medical Centre
Lower Stephen Street
Dublin 2
Telephone:
Fax:
E-mail:
01 4022304
01 4022455
gp@rcsi.ie
Head
Professor Tom Fahey
Other Contacts
Ms. Carmen Carroll, Academic Department Secretary
Dr David Whitford, Senior Lecturer
Dr Kilian McGrogan, General Practitioner/Occupational Health Physician/Clinical
Director
Role and Function
The Department offers undergraduate and postgraduate teaching in general
practice and research in primary care.
The first Department of General Practice established in Ireland (in 1987), the
Department is located in the Mercer’s Health Centre. The building now houses the
Academic Department, the Practice which caters for students and staff of RCSI as
well as the public, the Vocational Training Scheme for General Practice and the
Masters of Science in Primary Health Care Programme and the MSc in Health Care
Ethics and Law
How staff, students and the public can avail of the Department’s services
By telephone, fax, e-mail and in person
Records Held
 Student records: meetings notes; correspondence with students; progress
reports and assessments; marks and standards; examination results;
external examiner reports

Research data

Staff records: leave, attendance, general administration
30

Financial records: departmental budget; estimates; expenses; invoices;
correspondence

Practice records: individual patient files

General Administrative Records: records relating to the administration of
office space, equipment and supplies
Health Services Research Centre
Website
http://www.rcsi.ie/index.jsp?nID=283&pID=393
Contact Details
Telephone
01 4022428
Fax
01 4022329
E-mail
ccaetano@rcsi.ie
Head
Professor Hannah McGee, Director
Role and Function
The Health Services Research Centre (HSRC) is based at the Department of
Psychology. It was established as the first such centre in Ireland in 1997 to meet
the growing need for research relevant to Irish services. It comprises a
multidisciplinary forum of researchers.
The Health Services Research Centre exists to promote quality health care
delivery to the Irish public through research, training and policy evaluation. It
works with the public and with patients, practitioners, educators and policy
makers to contribute to high standards in practice, scholarship and policy
formation in health care. The Centre employs researchers with expertise in
psychology, economics, nursing, organisational behaviour, anthropology,
statistics and epidemiology. It works collaboratively with other RCSI academic
departments such as Epidemiology and Public Health, General Practice,
Physiotherapy, Surgery and Cardiology. Additional links have been developed
with organisations and individuals involved with ageing, cardiovascular disease,
rehabilitation and sexual health as well as government agencies such as the
Department of Health and Children and the Health Services Executive.
How staff, students and the public can avail of the Centre’s services
By telephone, e-mail or post. The Centre conducts research and makes its
findings known as soon as the relevant project is complete. Publications are
accessible from the main RCSI website.
Records Held
 Staff records: leave, attendance, general administration

Financial records: estimates; expenses; invoices; correspondence

General Administrative Records: records relating to the administration of
office space, equipment and supplies
The Centre operates within the Department of Psychology. See also main
Department of Psychology section.
31
Institute of Leadership & Healthcare Management
Website
http://www.rcsileadership.org/
Contact Details
Telephone:
01 4022378
Fax:
01 2930431
E-mail:
info_shm@rcsi.ie
Head
Professor Ciaran O’Boyle
Other Contacts
Ms. Tina Joyce, Director of Operations
Ms. Pauline Joyce, Director of Academic Affairs
Ms. Emma Scally, Administration Officer
Role and Function
The RCSI School of Healthcare Management was established in 2005 (following a
restructuring and re-focusing of the Healthcare Management Centre) to provide
professional training and development for health professionals, to provide
consultancy services to the health sector and to foster research in healthcare
management and leadership.
How staff, students or the public can avail of the School’s services
By telephone, fax, e-mail, post, via the internet or by calling to the office
Records Held
 Staff Records: contracts, annual/sick leave records

Financial Records: annual budgets and estimates; purchase orders;
invoices received; petty cash; programme accounts; correspondence
regarding finance

General Administrative Records: records relating to the administration of
office space, equipment and supplies

Meeting Records: minutes of Staff and Administration Meetings; minutes
of Academic Forum Meetings; minutes of Research Forum Meetings

Student Records: application forms; records of successful and
unsuccessful applicants for programmes; student applications for deferral;
records relating to the administration of Irish and overseas programmes;
notes of meetings with class representatives; records of Student Progress
Committees
32

General Course Material: programme brochures and ads; lecture notes

Examination Records: results; external examiner reports

Research funding application records

Student thesis title records
Human Resources
Website
http://www.rcsi.ie/index.jsp?nID=159&pID=101
Contact Details
Telephone
01 4022339
Fax
01 4022456
E-mail
humanres@rcsi.ie
Head
Mr Bernard Cahill, Director of Human Resources
Other Contacts
Mr Alan Howard, Human Resources Managers
Ms Sorcha O’Grady, Recruitment Officer
Ms Sarah McDonagh Secretary
Role and Function
The role of the Human Resources Department is to act as a HR strategic business
partner to all departments n the College. The Department is responsible for








Recruitment and Selection
Compensation and Benefits
Employee Relations
Pension Management
Policies and Procedures
Industrial Relations
Training and Development
Performance Management
How staff, students and the public can avail of the Department’s services
By telephone, e-mail, in person or via the internet or intranet
Records Held
 Recruitment and Selection Files

Staff Personnel Files

HR Policies and Procedures

Industrial Relations Files

Training and Development Files

General Administration Files
33

Health and Safety Accident Reports
Information & Communications Technology
Website
TBA
Contact Details
Telephone
01 4022273
Fax
01 4780428
E-mail
helpdesk@rcsi.ie
Head
Mr. Martin Barron
Role and Function
 To provide innovative and quality information products and services for
our customers (staff, researchers and students)
 Strategic and Operational management of the RCSI Information and
Communication Technology infrastructure, locally and abroad.
Apart from the Head of the Department, there are also ten external IT
Consultants at various grades.
How staff, students and the public can avail of the Department’s services
By telephone, e-mail, or in person at the ICT offices in St Stephen’s Green,
Beaumont Hospital and the Medical University of Bahrain
Records Held
The ICT Department is tasked with the maintenance of most digital records on
the campus and as such, servers managed by the Department contain:
















Financial Records
Personnel Records
Student Records
Systems Records
Research Records
Medical Records
Hardware/Software Purchase Records
Software Licensing Records
Equipment Maintenance Records
Equipment Loan Records
Student, Staff and guest logon User ID and email addresses
Student and Staff server based data storage (including server based
email)
Supplier Information
Tender Notices and Tender Documentation
Tender Replies and Tender Selection Information
Contract Details
34






IT security and contingency planning information
IT Planning information
Data on partnerships/agreements with external bodies
Minutes of meetings
Asset Register
Policy Documentation: ICT Policy, Acceptable Usage Policy, Security Policy,
Data Retention Policy
International Health & Tropical Medicine
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&pID=120&nID=285
Contact Details
Telephone:
01 4022186
Fax:
01 4022462
E-mail:
smcconkey@rcsi.ie or mlamb@rcsi.ie
Head
Samuel J McConkey
Other Contacts
Mairead Lamb, Secretary
Role and Function
The Department of International Health and Tropical Medicine provides the
following services:
 pre-travel consultation, advice and vaccination at Travel Health Centre
 infectious disease outpatient clinic for sick travellers in Beaumont Hospital
 in-patient facilities for people who require hospitalisation at Beaumont
Hospital
 tropical Medicine clinic at Our Lady of Lourdes Hospital Drogheda
Consultancy service in the areas of Tropical Medicine, Viral Diseases and International
Health are also available.
How staff, students and the public can avail of the Department’s services
By telephone, fax, e-mail, post, via the internet or by calling to the office.
Records Held
 Records pertaining to the following courses, including exam results:
Diploma in Tropical Medicine; Undergraduate Tropical Medicine;
Emergency Medicine Forum; Basic Course in Travel Health

Financial records: annual budgets; purchase orders; invoices received

Health & Safety records

Staff records: annual/sick leave; general staff administration
Library
Website
www.rcsi.ie/library
35
Contact Details
The Mercer Library, RCSI, Mercer Street Lower, Dublin 2
Telephone
01 4022407
Fax
01 4022457
E-mail
library@rcsi.ie
RCSI Library,
Telephone
Fax
E-mail
Beaumont Hospital, Dublin 9
01 809 2531
01 8367396
bhlibrary@rcsi.ie
Head
Ms. Kate Kelly, Chief Librarian
Other Contacts
Mercer Library:
- Paul Murphy, Deputy Librarian
- Jenny Byrne, Grainne McCabe, Julia Christopher, Mary Gavin Assistant
Librarians
- Mary O’Doherty, Archivist
Beaumont Hospital Library:
- Breffni Smith, Assistant Librarian
- Christina Doherty, Library Assistant
Role and Function
The RCSI Library supports the teaching and research carried out in the College,
its main Schools of Medicine, Physiotherapy, Pharmacy, and its Faculties of
Radiology, Dentistry and Nursing. It provides a range of services including
borrowing and lending facilities, study facilities, access to desktop computers,
wireless technology, photocopying, printing and Document Delivery services and
general information services. The Library staff are also involved in teaching
Information Management skills to undergraduate and postgraduate students.
How staff, students and the public can avail of the Library’s services
In person, by e-mail, letter, telephone, internet and RCSI Library web pages
Records Held
 Borrowing and lending service: registration records for all who are eligible
to register as members of the RCSI Library; all borrowing and lending
records relating to members of the Library.
These records are held in Aleph the Library’s computer management
system.

Staff records: annual/sick leave records; time sheets; staff training.

Financial records: annual budget estimates; correspondence relating to
the budget; purchase orders; petty cash; general correspondence;
financial administration.

Legal records including copies of contracts for services

Committee Records: minutes of staff meetings; minutes of the Specifiers
Group (Library Committee); minutes of various College Committees such
36
as the Medical Faculty Board, the Junior Cycle Committee,
Intermediate Cycle Committee, the Senior Cycle Committee
the

Health and Safety Records including accident reports.

Other general administrative records pertaining to the Library as a College
Department including archival material relating to the History of Medicine
and the early College archives dating back to 1784.

A copy of the Register of Graduates in electronic format
Media Services
Website
www.rcsi.ie
Contact Details
Telephone
01 4022170
Fax
01 4022272
E-mail
mediaservices@rcsi.ie
Head
Mr. Martin Barron
Other Contacts
Sara Smith, Secretary
Role and Function
The Media Services Dept has responsibility for:
 Maintenance of AV equipment in all teaching areas
 Technical support for teaching staff and external customers who use AV
equipment
 Facilitating video-conferences
 Video production and editing
 Photographic and scanning services
 Typesetting and print broking
 Poster production
How staff, students or the public can avail of the Department’s services
By telephone, letter, e-mail or through meetings
Records Held
Digital copies of
 all documents that we typeset
 all posters that are emailed to us for printing or that we design
 all videos that we shoot and edit
 all photographs shot by us
 all quotes received from printers
 all invoices sent out to customers
Medicine & Health Sciences (Faculty of)
37
Website
www.rcsi.ie/medical_school
Contact Details
Telephone
01 4022225
Fax
01 4022470
E-mail
medfaculty@rcsi.ie
Head
Professor Cathal Kelly, Dean
Other Contacts
Mr Fintan Foy, Associate Director for Academic Affairs
Mr Eric Clarke, Lecturer in Medical Informatics
Ms Mary Smyth, Administration Assistant
Ms Margaret McCarthy, VLE Co-ordinator
Role and Function
The role and function of the Faculty Centre is to devise and implement policy in
relation to undergraduate programmes. The Faculty Centre also has a key role in
ensuring that all academic standards are at the highest level attainable and that
the appropriate administrative supports are in place.
How staff, students and the public can avail of the Faculty’s services
By telephone, fax, e-mail, post, or by calling in person. Also through publications,
organised open-days and information sessions.
Records Held
 Financial Records: annual budgets; estimates; correspondence; purchase
orders; invoices received; petty cash; general correspondence on financial
administration

Legal records relating to student issues (correspondence)

Staff Records: appointments; promotion; annual/sick leave

Committee Records: Faculty Board; Internal Committees; Quality
Assurance

Faculty Committees: agendas; minutes; reports; correspondence; records
of decisions taken

Miscellaneous: student data and academic records are held on our virtual
learning environment (Moodle)
Molecular and Cellular Therapeutics
Website
http://www.rcsi.ie/index.jsp?nID=286&pID=120
Contact Details
Telephone
01 4022420
Fax
01 4022453
E-mail
otighe@rcsi.ie
38
Head
MCT Executive (Professor David Croke, Professor John Waddington, Ms Kay
McKeon, Dr Orna Tighe)
Role and Function
MCT is run by an Executive comprising Prof. John Waddington, Prof. David Croke,
Dr. Orna Tighe (Lecturer/Teaching Administrator) and Kay McKeon (Laboratory
Manager), and advised by a Committee comprising all academic and senior
research staff.
MCT was established in January 2006 when the former Departments of
Biochemistry and Clinical Pharmacology joined together to form a new entity. This
new structure was established to enhance teaching within the Faculty of Health
Sciences and facilitate research within the RCSI Research Institute.
MCT is involved in teaching and research across the preclinical and clinical
domains at RCSI. We have extensive and well-equipped research laboratories on
the main RCSI campus, St. Stephen’s Green, and additional facilities at Beaumont
Hospital and other clinical sites. Our overall aim is to apply an interdisciplinary
approach to the understanding of normal functioning and disease processes, how
drugs work in humans and to identify novel therapeutic targets.
How staff, students or the public can avail of the Department’s services
By post, telephone, e-mail, via the internet or in person
Records Held
 Staff Records: appointment records (only retained for individuals
appointed. All application records returned to HR Department); promotion
records; annual/sick leave records

Financial Records: annual budgets; estimates; correspondence; purchase
orders; invoices received; petty cash; general correspondence on financial
administration

Committee Records: MCT Nexus committee

Health and Safety Records: development of departmental safety
statements; safety records; accident reports

General Administrative Records: records relating to the administration of
office space, equipment and supplies; records pertaining to the function of
the Head of Department

Student Records: student appointment records; progress records for
postgraduate students; notes of meetings with students; individual
student records; correspondence with students

Research Records: research funding application records
Nursing and Midwifery (Faculty of)
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=95&3nID=123&nID=308
Contact Details
39
Telephone: 402 2206
Fax: 402 2465
E-mail: facnurs1@rcsi.ie
Head
Professor Seamus Cowman
Other Contacts
Mr. James Hayes, Secretary
Role and Function
As one of the earliest and longest serving providers of nurse education in Ireland,
the Faculty of Nursing and Midwifery has ensured wide ranging and relevant
programmes of education for nurses from a variety of clinical nursing specialities.
The Faculty provides part time nursing programmes including degrees and higher
diplomas, approved by the National University of Ireland. There are also a
number of independent modules mainly on subjects related to clinical practice.
Post-graduate nursing research supervision at Masters and PhD level is also
provided.
A Dean and twelve members constitute the Board of the Faculty and it is bound
by the constitutions of the Royal College of Surgeons in Ireland and the Council of
the College. There is also a full time academic, secretarial and administration staff
in the Faculty.
How staff, students or the public can avail of the Faculty’s services
By telephone, e-mail or by calling in person
Records Held
 Staff records: appointment, annual/sick leave; general staff administration

Financial records: budgets and estimates; purchase orders; invoices; petty
cash; correspondence regarding general financial administration

Annual Faculty Conference details since 1999

Minutes and agendas from all staff and board meetings since c. 2003

Course details going back as far as 1982

Student records: files are kept for one year after they complete the course
in the Faculty; students’ results going back as far as 1975; letters that
have been sent to students accepting/refusing admission onto a course
since academic year 05/06
Obstetrics & Gynaecology
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&pID=120&nID=287
Contact Details
E-mail
kmcmahon@rcsi.ie
Rotunda Hospital:
Telephone 01-878 6070; Fax 01-873 3760
40
Coombe Women’s Hospital:
Telephone 01-4085355; Fax 01-4538777
National Maternity Hospital:
Telephone 01-6373248
Our Lady of Lourdes Hospital, Drogheda:
Telephone 041-9845100; Fax 041-9834824
Waterford Regional Hospital:
Telephone 051-848000
Midland Regional Hospital, Mullingar:
Telephone 044-9340221
Head
Professor Fergal D Malone
Other Contacts
Professor Walter Prendiville, Associate Professor
Ms Karen McMahon, Administration Assistant
Role and Function
Providing
Obstetric
and
Gynaecological
services,
including
research,
administration, patient care services and teaching in the Rotunda/Drogheda,
Coombe and National Maternity Hospitals
How staff, students or the public can avail of the Department’s services
By post, telephone, e-mail, or fax
Records Held
 Staff Records: appointment records; annual/sick leave records

Financial Records: annual budgets; estimates; correspondence; purchase
orders; invoices received; petty cash; general correspondence on financial
administration

General Administrative Records: records relating to the administration of
office space, equipment and supplies; records pertaining to the function of
the Head of Department; quality assurance

Student Records: records relating to the administration of undergraduate
courses; notes of meetings with students; individual student records;
correspondence with students

Examination Records: external examiners’ reports

Research Records: research funding application records

Faculty Committees: agendas; minutes; reports; correspondence; records
of decisions taken
41
Ophthalmology
Website
www.rcsi.ie/Academic_Departments/Ophthalmology
Contact Details
RCSI Department of Ophthalmology
Royal Victoria Eye & Ear Hospital
Adelaide Road
Dublin 2
Telephone
Fax
E-mail
01 6785500
01 6761858
una.nugent@rveeh.ie
Head
Professor L M T Collum
Other Contacts
Ms Patricia Conn, Department Secretary
Role and Function
The Department of Ophthalmology was established in 1986 and is situated at the
Eye and Ear Hospital, Adelaide Road, Dublin. The department is involved in
undergraduate and postgraduate teaching, together with research.
The undergraduate students attend in their 4th Year of medical school.
Postgraduate ophthalmology students have on-going teaching sessions in all the
sub-specialists of ophthalmology.
Special meetings are organised in conjunction with the Irish College of
Ophthalmologists and the Royal Academy of Medicine in Ireland Ophthalmic
Section.
How staff, students or the public can avail of the Department’s services
By post, telephone, e-mail, or fax
Records Held
 Staff Records: appointments; annual/sick leave; general staff
administration

Financial records: annual estimates; budgets; purchase orders; invoices;
correspondence relating to general financial administration

Students’ class lists and correspondence thereof
42

Examination results (available only through RCSI Examinations Office)

General Administration records: records relating to the administration of
office space, equipment and supplies; records pertaining to the function of
the Head of Department; quality assurance
Orthopaedic & Trauma Surgery
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&3nID=120&4nID=120&pID=12
0&nID=289
Contact Details
Cappagh National Orthopaedic Hospital
Finglas
Dublin 11
Telephone:
01 8140400
Fax:
01 8641313
E-mail:
jmobyrne@rcsi.ie or ugormally@rcsi.ie
Head
Professor John O’Byrne
Other Contacts
Ms Ursula Gormally, Department Secretary
Role and Function
Undergraduate and postgraduate education; Research
How staff, students and the public can avail of the Department’s services
By telephone, e-mail, fax, post or in person (staff and students only)
Records Held
 Staff Records: appointments; annual/sick leave; general staff
administration

Financial records: annual estimates; budgets; purchase orders; invoices;
correspondence relating to general financial administration

Undergraduate Teaching: exam results

Overseas Undergraduate & Postgraduates copies of parent university
records/correspondence.

Higher Surgical Training: records of meetings; records of counselling
sessions; copies of HS Trainee Resumes; copy references for higher
surgical trainees applying for overseas fellowships
Otolaryngology
43
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&pID=120&nID=290
Contact Details
Department of Otolaryngology
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
Fax
E-mail
01 8093738
01 8093739
mwalsh@rcsi.ie
Head
Professor Michael A Walsh
Other Contacts
Mr Rory McConn Walsh, Senior Lecturer
Ms. Noeline Conway, Academic Secretary
Role and Function
The primary mission of the Department of Otolaryngology/Head & Neck Surgery
is to provide teaching in the specialty at undergraduate and postgraduate level,
promote research in the field and provide educational services to various courses
run under the auspices of the College such as the Sports Medicine Diploma and
Fellowship in Dental Surgery.
The academic unit is sited in Beaumont Hospital which is the largest regional Ear
Nose and Throat specialty unit in the Republic of Ireland and has acquired
national responsibility for the provision of Cochlear Implantation and also has a
tertiary referral base for Head and Neck surgical oncology, Skull Base surgery and
Neuro-Otology.
How staff, students or the public can avail of the Department’s services
By telephone, e-mail, in person or via the internet or intranet
Records Held
 Grading Records

Staff Records: appointments; annual/sick leave

Financial Records: annual budgets; estimates; correspondence; purchase
orders; petty cash; general accounts

Administration Research and Achievement award

Committee Records

Health & Safety Records: development of departmental safety statements

Other general administrative records: records relating to the
administration of office space, equipment and supplies; records pertaining
to the function of the Head of Department; quality assurance
44
Paediatrics (Medicine and Surgery of Childhood)
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&3nID=120&pID=120&nID=291
Contact Details
Telephone:
01 4096500
Fax:
01 4558873
E-mail:
annalambe@olhsc.ie
Tel: 8730700
Fax 8726523
E mail: tclarke@rotunda.ie
Head
Professor Denis Gill
Children’s University Hospital,
Temple Street Dublin 1.
Ph. 8784336 Fax 8784666
E mail: gilld@iol.ie
Other Contacts
Professor Joe McMenamin
Our Lady’s Hospital for Sick Children, Crumlin, Dublin 12
Professor Tom Clarke,
Department of Neonatology, Rotunda Hospital, Dublin 1.
Role and Function
 Teaching of paediatrics (Medicine and Surgery of Childhood) and
Neonatology to undergraduate students.
 Participation in early clinical skills programme
 Participation in special study modules
 Assessment of students (end-of-course) and final assessment.
How staff, students or the public can avail of the Department’s services
Course programme on RCSI intranet; students may contact by telephone; clinic
appointments by mail / telephone / fax; e-mail contact with department staff.
Records Held
 Student cards: informal in course assessment.

Records of Private patients

Written end-of-course assessment: records held for academic year

Committees, Task forces, Working parties, Reports: records held relative
to Head of Department’s participation.

General accounts

Other general administrative records
45
Pharmaceutical & Medicinal Chemistry
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&3nID=120&4nID=120&pID=12
0&nID=294
Contact Details
Telephone
01 4022155
Fax
01 4022168
E-mail
kbnolan@rcsi.ie
Head
Professor Kevin B Nolan
Other Contacts
Ms Patricia Whyte, Secretary
Role and Function
The Department is mainly responsible for the teaching of Chemistry to all
pharmacy students and to first year medical students. It also contributes to the
teaching programmes of the Departments of Pharmacology and School of
Physiotherapy. In addition to its commitment to excellence in teaching there is
also a strong emphasis on research, particularly in areas of medicinal and
pharmaceutical chemistry. The Department has strong collaborative links with
research groups in other third level institutions in Ireland, the UK, Spain,
Hungary, Russia, Ukraine, Germany and Italy.
How staff, students or the public can avail of the Department’s services
By telephone, fax, e-mail, in person or through publications and open days
Records Held
 Teaching information is available from:
- Website
- Schools of Pharmacy and Medicine Student Guides
- RCSI Prospectus
- Marks & Standards documents

Research Information is available from:
- Website
- Faculty of Medicine & Health Sciences Annual Report
- Centre for Synthesis & Chemical Biology Report
(www.chemistry.ucd.ie/cscb)
The Department also holds staff records, including appointment, promotion,
annual/sick leave records and time sheets.
Pharmacy (School of)
Website
www.rcsi.ie/school_pharmacy
Contact Details
Telephone
01 4022410
46
Fax
E-mail
01 4022765
pharmacy@rcsi.ie
Head
Professor John G Kelly
Other Contacts
Sharon Kerswell, Administrator
Role and Function
Pharmacy is the science of medicines. Within it are many career paths, including
patient care, industry, research and development and healthcare management.
Pharmacy at the Royal College of Surgeons is a four-year course, leading to the
degree of B.Sc. (Pharmacy). The course fulfils the requirements of the
Pharmaceutical Society of Ireland for a degree in pharmacy. The course also
fulfils European Directive requirements for the practice of pharmacy.
There is also post graduate training via teaching and research. The course is a
balance of scientific and professional training. It is much more than a series of
lectures. It is interactive, making use of modern teaching technologies. Specially
designed self-learning modules supplement lectures. Many topics are taught by
problem-based methods, to simulate real-life situations
How staff, students or the public can avail of the School’s services
By telephone, fax, e-mail, post, by appointment or by calling to the office. Also
through publications, open days and information sessions
Records Held
 Staff records for contact particulars

Financial Reports: purchase orders; copy invoices; petty cash requisitions;
guest lecturer fee payments; employee business expense claim forms;
cheque requisitions

Committee records: School of Pharmacy Course Board; Internal School of
Pharmacy meetings

Other General Administrative Records: records relating to the
administration of office space, equipment and supplies; miscellaneous
correspondence; quality assurance

Student Records: records relating to the administration of under- graduate
and postgraduate courses; correspondence with students

Examination records: external examiners’ reports; reports of accreditation
bodies

Research records: research funding application records
Physiology & Medical Physics
Website
www.rcsi.ie/Academic_Departments/Physiology
Contact Details
Telephone
01 4022261
47
Fax
E-mail
01 4022447
patsyconnolly@rcsi.ie
Head
Professor Dr Jochen H M Prehn
Other Contacts
Patsy Connolly, Secretary
Role and Function
The department teaches physiology to undergraduate medical, physiotherapy,
nursing and pharmacy students, and contributes to a number of postgraduate
courses. The department also has an active research program.
How staff, students or the public can avail of the Department’s services
By telephone, fax, e-mail, post, by appointment or by calling to the office. Also
through publications, open days and information sessions
Records Held
 Staff Records: appointment records; annual/sick leave records; time
sheets

Financial Records: annual budgets; estimates; correspondence; purchase
orders; invoices received; petty cash; general correspondence on financial
administration

Legal Records: correspondence

Committee Records: internal committees; Faculty records; subcommittees/boards/schools/working groups of the Faculty

Health and Safety Records: development of departmental safety
statements; safety records; accident reports

Other General Administrative Records: records relating to the
administration of office space, equipment and –supplies; records
pertaining to the function of the Head of Department; quality assurance
records

Academic Administration: records of successful and unsuccessful
applicants for positions

Research Records: research funding application records

Faculty Committees: agendas; minutes; reports; correspondence; record
of decisions taken
Physiotherapy
Website
http://www.rcsi.ie/index.jsp?&1nID=93&2nID=94&pID=110&nID=233
Contact Details
Telephone
01 4022397
48
Fax
E-mail
01 4022471
physiotherapy@rcsi.ie
Head
Professor Marie Guidon
Other Contacts
Ms Therese Mitchell, Administrator
Dr Frances Horgan, Senior Lecturer
Role and Function
The School of Physiotherapy offers the BSc. Physiotherapy degree, leading to the
award of the NUI honours degree of B.Sc. Physiotherapy and professional
recognition by the Irish Society of Chartered Physiotherapists. Academic teaching
takes place in the St. Stephen’s Green campus and clinical education is
undertaken in a variety of clinical sites around the country. Opportunities for
postgraduate research are also available by means of registration for MSc/PhD
degrees by research.
How staff, students or the public can avail of the Department’s services
By telephone, fax, e-mail, post, or via the internet. Also through publications and
open days.
Records Held
 Staff records: CVs; appointment records; sick leave records

Financial records: annual budgets; estimates; purchase orders;
invoices; financial reports; general correspondence relating to financial
administration

Health and Safety records

Student records: notes of meetings; correspondence with students;
progress records for postgraduate students

Quality: quality assessment surveys

Academic: marks and standards; examination results; external
examiners’ reports

Research records
President (Office of)
Website
www.rcsi.ie
Contact Details
Telephone
01 4028633
Fax
01 4022464
E-mail
president@rcsi.ie
Head
Professor Frank B.V Keane, President
49
Other Contacts
Ms Kate Smith, Executive Assistant to the Office of the President
Role and Function
The President is head of the Council of the RCSI. The Council are the trustees of
the governance of the College in accordance with the Charters.
How staff, students or the public can avail of the Office’s services
By telephone, fax, e-mail, post, or meeting.
Records Held
 General administrative correspondence, including correspondence with
external agencies and other Royal Colleges.

Annual Reports

Minutes
Psychiatry
Website
www.rcsi.ie/Academic_Departments/Psychiatry
Contact Details
Department of Psychiatry
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
Fax
E-mail
01 8093740
01 8093741
pkeane@rcsi.ie
Head
Professor Kieran C Murphy
Other Contacts
Patricia Keane, Secretary
Role and Function
The Department provides a Consultation Liaison Psychiatry service to Beaumont
Hospital and in addition, provides a tertiary referral service for Neuropsychiatry in
collaboration with the Department of Neurology.
We provide teaching at undergraduate level for medical students within the Royal
College of Surgeons in Ireland and for elective students from other medical
schools. In addition to clinical attachments at Beaumont Hospital, students also
attend James Connolly Memorial Hospital (Blanchardstown), St. Ita’s Hospital
(Portrane), St. Vincent’s Hospital (Fairview), St. Brendan’s Hospital, Newcastle
50
Hospital (Greystones), St.Luke’s Hospital (Kilkenny), and St Davnet’s Hospital
(Monaghan).
The Department provides post-graduate training for Basic and Higher Specialist
Training in Psychiatry by co-ordinating the RCSI Rotational Training Scheme in
Psychiatry. We also organise and administer post-graduate examinations
including the Diploma in Psychological Medicine.
The Department has a strong research ethos with emphasis on both basic science
and clinical research.
How staff, students or the public can avail of the Department’s services
By telephone, fax, e-mail, post, by appointment or by calling to the office. Also
through publications, open days and information sessions
Records Held
 Staff Records: appointments, promotions, annual/sick leave

Financial Records: annual estimates; budgets; purchase orders; invoices
received; petty cash; general correspondence regarding financial
administration

Legal Records

Publication Records

Research Records

Other General Administrative records: records relating to the
administration of office space, equipment and supplies; records pertaining
to the function of the Head of Department; quality assurance

Student Records: notes of meetings; correspondence with students;
Psychology
Website
www.rcsi.ie/Academic_Departments/Psychology
Contact Details
Telephone
01 4022428
Fax
01 4022329
E-mail
ccaetano@rcsi.ie
Head
Professor Hannah McGee
Other Contacts
Ms Eva Doherty, Senior Lecturer
Professor Ciaran O’Boyle, Head of School of Management
Ms Carole Caetano, Departmental Secretary
Role and Function
51
The Department of Psychology was established in 1985. It was the first
Psychology Department established in a Medical School in Ireland and remains
the only one today. Our primary goal is to provide education and training in
behavioural science for health care students at undergraduate and postgraduate
levels. The Department also makes significant contributions to postgraduate
research training and to the profile of health services and psychosocial research
within the College.
How staff, students or the public can avail of the Department’s services
By telephone, fax, e-mail, post, by appointment or by calling to the office. Also
through research publications.
Records Held
 Teaching: lectures, exam papers

Research: research funding records, protocols, research data, reports

Staff records: appointments; annual leave

Financial Records: annual budgets; purchase orders; invoices received;
petty cash; research budgets

Academic Administration: examination records
Radiologists (Faculty of)
Website
www.radiology.ie
Contact Details
Telephone:
Fax:
01 402 2139
01 402 2466
Email:
radiology@rcsi.ie
Head
Dr. Risteárd Ó Laoide, Dean
Other Contacts
Jennifer O’Brien, Faculty Administrator
Role and Function
The Faculty of Radiologists at the Royal College of Surgeons is the Professional
and Academic Body for Clinical Radiologists in Ireland. It offers specialist training
and post graduate examinations in Radiology. It promotes continuing medical
education for Radiologists and encourages research and scientific work. This
ensures the maintenance of high standards and establishes common ground with
other national radiological bodies worldwide. The Faculty organises continuous
training courses at home and abroad as well as organising meetings, symposia
and lectures
52
The Faculty's objectives are to advance the science, art and practice of Radiology
and its allied sciences and to promote education, study and research in Radiology.
How staff, students or the public can avail of the Faculty’s services
Through telephone, fax, email, web, postal mail, by appointment or calling to the
office. Also through mailings and Faculty publications.
Records Held
 Faculty Board and Committees: lists of members, agendas; minutes;
reports; correspondence; record of decisions taken

Specialist Registrars Records: application forms; current interview and
selection records; records relating to the administration of SpR training;
progress records for SpRs

Examination Records: external examiners reports

Research Records: research funding application records; records of
research grants awarded and progress with relevant research projects

Staff Records: appointment records; annual/sick leave records; time
sheets

Financial Records: annual budgets; correspondence; general accounts

Other General Administrative Records: miscellaneous correspondence
Radiology
Website
http://www.rcsi.ie/index.jsp?1nID=93&2nID=94&pID=120&nID=298
Contact Details
Department of Radiology
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
Fax
E-mail
01 8092831
01 8092946
mlee@rcsi.ie
Head
Professor Michael J Lee
Other Contacts
Ms. Jennifer O’Brien, Academic Secretary
Role and Function
The Academic Department of Radiology is based at the Department of Radiology
in Beaumont Hospital. The hospital houses the National Centre for Neurology and
Neurosurgery as well as the National Renal Transplant Unit.
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The Department delivers radiology teaching to final year medical students and
has developed a web-based teaching module due to be released on Moodle
shortly. Teaching of Radiology/Anatomy to first and second year medical
students is now totally web based. The Department also contributes to the
teaching programme of the Faculty of Radiology and other disciplines within the
Hospital.
The Department of Radiology has continued its academic endeavours with
ongoing research into imaging and interventional radiology techniques. The
Academic Department of Radiology publishes widely and presents work at many
Interventional Meetings. Extensive postgraduate teaching also takes place
How staff, students or the public can avail of the Department’s services
By telephone, fax, e-mail, post, by appointment or via the internet
Records Held
 Staff records: appointment records; annual/Sick leave records; conference
attendance records

Financial Records: annual budgets; estimates; correspondence; purchase
orders; invoices received

Legal Records: correspondence

Committee Records: agendas; minutes; correspondence; subcommittees/boards

Academic Administration: student application forms; records relating to
the administration of courses
Research Office
Website
www.rcsi.ie/research2/office/index.htm
Contact Details
Telephone
01 4022393
Fax
01 4022449
E-mail
pdellaporta@rcsi.ie
Head
Professor Brian Harvey, Director of Research
Other Contacts
Professor Hannah McGee, Deputy Director of Research
Dr Paola della Porta, Research Programmes Manager
Role and Function
The recently established Office of Research and Technology Transfer, amongst its
many functions, has 2 key objectives: to provide high quality services to assist
and support the College's research staff in securing and managing research
funding and other contracts; o promote the effective commercialisation of
research by protecting and exploiting IPR generated in the College
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Responsibilities include dissemination of information on grants and grant
agencies; advising on grant regulations/guidelines; communications between
RCSI and grant agencies; communication and public relations on research
within/without RCSI; identification of new funding opportunities; optimising
policies on intellectual property; monitoring of grant expenditures; developing
policies/documentation on research posts
How staff, students or the public can avail of the Office’s services
By telephone, e-mail, in person, through research database and intranet site
Records Held
 Committee meetings records

Research Records: proposals; research recruitment forms; reports;
research presentations; intra and trans-institutional research agreements;
researchers’ output, (e.g. publications, funding awards, patents, research
teams etc) stored on the research database;

Financial Records: financial reports (selected); financial audit reports;
procurement records

Grant registration documents

Grant impact statement forms
Sports & Exercise Medicine (Faculty of)
Website
www.rcsi.ie/fsem
Contact Details
RCSI House
121 St Stephen’s Green
Dublin 2
Telephone
01 4022780
Fax
01 4022781
E-mail
opuirseil@rcsi.ie
Head
Dr Philip Carolan, Dean
Other Contacts
,Dr Martin McConaghy Honorary Secretary
Ms. Olwyn Puirseil, Secretary
Role and Function
The aims of the Faculty are to:
 achieve recognition for the specialty of Sports and Exercise Medicine in
Ireland
 promote Fellowship and Membership of the Faculty
 provide education & training
 support research in Sports and Exercise Medicine
 communicate effectively and professionally with medical colleagues and
other healthcare and sports science professionals nationally and
internationally concerned with the welfare of athletes and sportspersons
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

promote health and safety in all aspects of Sport and Exercise.
promote participation in sport and increase physical activity to improve the
health and well-being in the population as a whole
How staff, students or the public can avail of the Faculty’s services
By telephone, e-mail, or in person
Records Held
 Agendas, Minutes, reports, correspondence, records of decisions: Faculty
Board; Finance and General Purposes; Accreditation Committee; Antidoping/Drugs in Sport Committee; Higher Specialist training/Education
Committee; CME/CAS/Audit Committee

Database of Members and Fellows

Staff Records: appointments; annual/sick leave; general staff
administration

Financial Records: annual budgets; estimates; invoices received; purchase
orders; correspondence relating to general financial administration
Student Services Office
Website
www.rcsi.ie
Contact Details
Telephone
01 4022106 / 4022294 / 4022266
Fax
01 4022461
E-mail
studentservices@rcsi.ie
Head
Philip Curtis, Associate Director, Head of Admissions & Student Services
Other Contacts
Ms Corriena Brien, Student Services Manager
Ms. Sandra Bonetto, Student Services Officer, Access & Disability Officer
Ms Margaret Morgan, Student Services Officer
Role and Function
The Student Services Office is responsible for all non academic affairs and
activities of the undergraduate student body – comprising of c. 1,500 students.
Specific responsibilities include the management of student accommodation,
counselling, provision of health services, student events, 30 sports clubs, sports
facilities, overseas sports tours, 25 societies and their related activities,
chaplaincy.
The department co-ordinates the orientation of new incoming students and acts
as a one stop shop providing documentation, information, advice and direction for
both incoming and ongoing students (e.g. Banking, Visa, Sponsoring bodies,
Insurance, Immigration etc).
The Department is also responsible for the initiation and management of access
programmes which aim to provide education opportunities to traditionally underrepresented groups. Student Services are also responsible for the college’s
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disability policies and procedures including reasonable accommodation and
support services for disabled students.
Sourcing, booking and administration of peripheral accommodation for clinical
year students also falls within the remit of the department.
How staff, students or the public can avail of the Office’s services
In person (open door office policy), e-mail, telephone, meetings, internet and
intranet
Records Held
 Personal detail files on registered students with a disability

Personal detail files on applicants (CAO)

Personal detail files on students entering via Access programmes

Student database – Quercus – personal & academic records on all
registered students

Financial records for all student sports clubs and societies

Peripheral accommodation data & invoices
Surgery
Website
www.rcsi.ie/Academic_Departments/Surgery
Contact Details
Department of Surgery
RCSI Education & Research Centre
Smurfit Building
Beaumont Hospital
Dublin 9
Telephone
Fax
E-mail
01 8093760
01 8093758
patoprofhill@rcsi.ie
Head
Professor Arnold Hill
Other Contacts
Teresa Malone, Departmental Administrator
Role and Function
The Department of Surgery provides clinical care across a wide variety of
specialties to the population of North Dublin through the campus in Beaumont
Hospital. We provide a tertiary referral service vascular, thoracic and
hepatobiliary surgery. In addition, the National Neurosurgical Centre and the
National Pancreas and Renal Transplant Programme are accommodated within the
unit in Beaumont Hospital.
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We provide teaching at undergraduate level to medical students within the Royal
College of Surgeons in Ireland. In addition to the clinical facilities in Beaumont
Hospital, we send students to James Connolly Memorial Hospital
(Blanchardstown), Our Lady of Lourdes Hospital (Drogheda), Cavan General
Hospital, Mullingar General Hospital, St. Luke's Hospital (Kilkenny) and Waterford
Regional Hospital.
At postgraduate level, this department provides recognised training at Basic and
Higher Surgical levels for aspiring surgeons from Ireland and Overseas. We
organise and administer formal examinations including the (traditional) Fellowship
of the Royal College of Surgeons in Ireland and the newer Associate Fellowship of
the Royal College of Surgeons in Ireland.
We have an active research laboratory which has widely published in international
journals. Our research interests include breast disease.
How staff, students or the public can avail of the Department’s services
By telephone, e-mail, fax, post, in person by appointment or via the internet
Records Held
 Patient Medical Records including: personal details; medical histories;
procedure & test results; financial & medical insurance details; medio-legal
correspondence

Staff Records including: CVs; salary details; contracts; employment
applications

Financial Records including: annual budgets; purchase orders; monthly
transaction listings; expense claims; correspondence on financial
administration; invoices received; donations from fundraising

Committee Records including: minutes & agenda from external
committees; College & departmental committee records; Interview panel
papers – internal & external

Academic Records including: past exam papers; sample exam papers;
correspondence in relation to exams; student listings; student
correspondence; lecture plans & rotas; curriculum plans; papers & journal
submissions

Research Records including: patient data; trial data (CRF – Case Report
Forms); trial contracts; protocols; drug accountability documents; general
trial administration correspondence; signature logs; ethics applications;
ethics approvals; IMB (Irish Medicines Board) applications & approvals;
pathology records; grant applications; grant documentation; clinical
assessments

Charity Records including: grant applications; fundraising records; P&L
accounts; website (www.breastcancerireland.com) documents

General Administration Records including: general correspondence;
unsolicited CV’s; premises rental agreements; equipment warranty
Surgical Affairs
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Website
www.rcsi.ie
Contact Details
Telephone
01 4022743 / 4022369
Fax
01 4022459
E-mail
surgicaltraining@rcsi.ie
Head
Professor W A Tanner, Director of Surgical Affairs
Other Contacts
Ms Pamela Slater, PA to the Director of Surgical Affairs
Ms Ger Conroy, Administrator, Office of Director of Surgical Affairs
Professor Oscar Traynor, Director of National Surgical Training Centre
Professor Anthony Gallagher (Physician Human Interface Technology), National
Surgical Training Centre
Ms Marie O’Boyle, Surgical Training Officer
Role and Function
Administration of postgraduate surgical education and training in Ireland and
Overseas having regard to the Irish Surgical Postgraduate Training Committee
and Council Directives.
How staff, students or the public can avail of the Department’s services
By telephone, e-mail, fax, post.
Records Held
 Student Records: application forms; CVs; photographs of trainees; visa
card details (if trainee pays for programmes with card); logbooks;
individual training plans; assessment forms; references; attendance files;
assignments; record of successful / unsuccessful applicants;
correspondence with students; online record of assignments; records
relating to administration of courses / programmes

Committee Meeting Records / Guidelines / Information: Irish Surgical
Postgraduate Training Committee; Basic Surgical Training Committee;
ATLS Committee; General Surgery Sub-Committee; Advisory Committee
Emergency Medicine; Training Committee in Otolaryngology /Head & Neck
Reconstructive Surgery; Training Committee in Trauma & Orthopaedics;
Clinical Guidelines Committee; National Surgical Training Centre
Committee; Intercollegiate Committee for Basic Surgical Training
Committee; Remit of Committees

Hospital Records: Hospital Inspection Forms; recommendations for
approval of posts; guidelines for recognition of posts / inspections
Staff Records: CVs; job descriptions; annual leave records; database
(contact details/names, addresses, emails, telephone)

Financial Records: annual budgets; estimates; general expenses; purchase
orders; invoices; fees received for courses/programmes; refund of fees
Travel Health Centre
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Website
www.rcsi.ie
Contact Details
Telephone
01 4022337
Fax
01 4022448
E-mail
egallagher@rcsi.ie
Head
Dr Elizabeth Gallagher
Role and Function
The Travel Health Centre was initiated in 1992 as a public service extension of
the Department of International Health & Tropical Medicine. It provides a
vaccination and advice service for international travellers and offers a clinical
consultation service. The number of patients served in the year 2004 – 2005 was
over 6,000. An automated premium rate information service has been instituted.
Telephone callers who leave details of their trip receive a printed and personalised
"Travel Health Brief" via post or fax. There is a facility for purchasing specialised
equipment to help prevent some tropical diseases.
How staff, students or the public can avail of the Centre’s services
By telephone, e-mail, post, or in person by appointment
Records Held
 Advice and vaccinations for travel abroad: records of patient visits and of
vaccines administered including batch numbers and expiry dates

Records of daily refrigerator temperatures to maintain cold chain

Records of batch numbers and orders made along with delivery receipts,
financial records and day to day correspondence associated with running a
clinic

General correspondence relating to business matters and academic
courses

Post-travel check-up and pre-travel medical examination: patients’ charts
and results, copies of all letters sent either as reports or requesting
specialist opinion

Vaccination and Mantoux testing and pre-elective requirements for the
student body – records of student vaccinations and blood test results and
any correspondence relating to the organising and implementation of this
programme
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Appendix
REQUEST TO THE ROYAL COLLEGE OF SURGEONS IN
IRELAND FOR ACCESS TO RECORDS UNDER THE
FREEDOM OF INFORMATION ACTS, 1997 AND 2003
DETAILS OF REQUESTER (BLOCK CAPITALS PLEASE)
SURNAME_________________________________________
FIRST NAME(S)_____________________________________
ADDRESS__________________________________________
__________________________________________
__________________________________________
DAYTIME TELEPHONE NO._____________________________
E-MAIL ADDRESS____________________________________
TYPE OF RECORDS REQUESTED
Under Section 7 of the FOI Acts, I request access to records which are:
(Please tick)
Personal Records____
Non-personal Records____
Both personal and non-personal records____
NOTE: requests for records that contain non-personal information must be accompanied by
a fee of €15 (or €10 if you are a medical card holder)
Before you are given access to personal information relating to yourself, you may be asked
to produce identification such as a Birth Certificate, Driving Licence, Passport or other form
of identity,
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DETAILS OF REQUEST
Please describe the records as fully as you can. If possible, please state the date or
approximate of the records you are seeking. If you are requesting personal information,
please state your exact name and address at the time the record was created.
The details you provide here will assist our FOI Unit in dealing with your request .
FORM OF ACCESS
Please state your preferred form of access to the records (please tick)
I would like to receive photocopies of the records_____
I would like to receive copies on CD____
I would like to inspect the originals____
Other format (please specify)_____________________________________
APPLICATION
I request access to the above records under Section 7 of the Freedom of
Information Acts 1997 and 2003.
Signed_________________________________
Date___________________________________
Please send this application (and the appropriate fee) to:
Freedom of Information Unit
Communication Department
Royal College of Surgeons in Ireland
123 St Stephen’s Green
Dublin 2
OFFICE USE ONLY
Request received_______________ Fee received___________________
Identity verified________________ Form of identity________________
Request passed to relevant department___________________________
FOI ref no._____________________
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