PARTNER NAME
Pay It Forward Tour Agreement
The Pay It Forward Tour is a multi-day, multi-city service and leadership experience focused on
components of service, social education, and reflection. Students will ultimately return home with a
commitment to action in their own lives, schools, and communities. STLF will work with you in
partnership to ensure that activities and program curriculum achieve your desired goals and
outcomes.
This document serves as a working agreement and financial commitment for our partnership. Please
return this signed Agreement to __________ or mail to the following address:
Students Today Leaders Forever
Attn: Finance and Operations
609 South 10th Street, Suite 103
Minneapolis, MN 55404
Please contact ___________ at 612-276-2003 with any questions or requests regarding this
Agreement.
Tour Dates:
XX/XX – XX/XX (3 Days – 2 night)
Destination:
USA
Number of Buses:
One
Program Investment:
$_____________
*Per Program Maximum Capacity:
40 Students
2-3 Adult School Reps
5-6 STLF Leaders
47-49 People
Page 1 – Program Overview,
Responsibilities
Page 2 – Financial Commitment
Page 3 – Agreement Acceptance
Page 4 – Web Resources, Additional
Information
*Capacities listed are Maximums and student participant numbers can be less.
We are flexible but recommend a minimum of 25 student participants.
Revealing leadership through service, relationships, and action.
PROGRAM OVERVIEW, RESPONSIBILITIES
Program Overview:
The Pay It Forward Tour is a multi-day, multi-city service and leadership trip. This Middle School Pay It Forward
Tour program is customized to fit the scheduling needs and desired outcomes of the schools and students
involved. Program components include:
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Service projects in two communities educate and engage students in social issues.
Enrichment experience to provide a fun and educational form of entertainment.
Evening activities focused on reflection, relationships, teambuilding, and commitment to action.
College leaders serve as facilitators, organizers, and positive role models for students.
Travel by Coach Bus provides fun, meaningful and financially efficient transportation for large groups.
Students will travel to three communities in four days, and carry out three service projects. Students will generally
travel in the afternoons and arrive in each city during the evening. Each night includes structured leadership and
reflection activities, and all service projects are carried out in partnership with a local community or nonprofit
organization in the city we are visiting. Here is the tentative route:
Routes:
Departure City
City 1
City 2
Responsibilities:
STLF will be responsible for 100% of the logistical planning, financial management, and facilitation of this program.
The school partner is largely responsible for communication of program information to students and to ensure for
sufficient participation numbers through recruitment efforts. These responsibilities include but are not limited to:
STLF Responsibilities
School Partner Responsibilities
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Recruiting and training Tour leadership to
organize and facilitate the program
Booking and managing all transportation
arrangements with motor coach companies and
professional drivers.
Booking and managing all lodging arrangements.
Booking all required meeting space.
Organizing all service projects on Tour.
Providing 3 meals per day to all Tour participants,
leaders and staff.
Supplying Tour t-shirt for each participant, leader
and staff member
Maintaining sufficient online resources for the
Tour for student and parent access to
information.
STLF will provide details for family informational
meetings and communicate program details to
school contacts and families.
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Communicating to students clear expectations of the
program in advance of the Tour.
Identifying two or three school staff members for
each of the buses who are willing and able to take
part as a chaperone and representative of the school’s
policies and expectations.
Assisting in communication with student participants,
and working to ensure that sufficient numbers of
students per bus will take part in the Pay It Forward
Tour.
Providing STLF with a list of participants and genders
for each bus at least one two weeks prior to the Tour.
Informing STLF of important issues that students face
in the school and clear outcomes desired from the
experience, so that we can work to address in
program design and curriculum.
Coordinating logistics, communication and funding for
additional enrichment opportunities if desired
(Baseball Game, Movie, etc). These enrichment
opportunities will include admission for all
participants, leaders, teachers and staff.
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FINANCIAL COMMITMENT
Total Payment – $____________
STLF is charging a flat rate to carry out the all aspects of this program. This amount is based on information
outlined in this Agreement – number of buses, amount per bus, length of trip, etc. STLF is responsible for fulfilling
all responsibilities as outlined, and the School Partner is
responsible for ensuring for the appropriate number of
Financial Summary
students per bus. This payment can be made in two
installments as described below, or all at once by the
deposit due date.
Deposit – $_________
STLF requires a non-refundable deposit of $____due
six weeks prior to the Tour. This amount and due
date is clarified in the box to the right.
Total Cost:
$_________
Deposit:
$_________
Final Payment:
$_________
*Deposit Due:
XX/XX/XXXX
*Final Payment Due:
XX/XX/XXXX
Final Payment – $_________
STLF requires this final payment be made by the date
specified in the Financial Summary Box at the right.
*Please contact ________ at _______@stlf.net for any
requested changes in payment due dates or to discuss financial
options.
Cancellation/Reduction Policy
If circumstances call for cancellation or reduction of programming (for agreements with multiple buses) described
in this agreement on behalf of the school partner or insufficient numbers of student participants, it may cancel or
reduce programming under the following provisions:
Within Six Weeks from Departure Date:
 Complete cancellation within six weeks from Tour departure date will result in loss of Deposit.
Within Two Weeks from Departure Date:
 Complete cancellation may result in a charge for program investments and overhead in an amount up to
but not exceeding half the Total Cost agreed upon.
Student Participation Range Requirement:
If it appears student participant numbers for one or more of the buses
varies from the range outlined in the box at the right, please notify
STLF two weeks or more prior to the Tour departure. STLF reserves
the right to consolidate or cancel Tours that are below the student
minimum or cap registration and create a waiting list for Tours at the
student maximum. Please refer to the Cancellation and Consolidation
Terms outlined above for financial implications of such occurrence.
Participation Range
Student Range:
35-40 / bus
School Rep Range:
2-3 / bus
STLF Leader Range:
5-6 / bus
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AGREEMENT ACCEPTANCE
By signing below, I certify that I am duly authorized to sign and accept this agreement on behalf of PARTNER
SCHOOL. I have read and understand the contents of this agreement.
Approved and Accepted By PARTNER SCHOOL:
Signature
Date
Print
Title
Approved and Accepted by Students Today Leaders Forever (STLF):
Signature
Date
Print
Title
Please contact __________ at _________or _________ with any questions or requests. We are flexible and are
committed to working with you to making this partnership a success.
ADDITIONAL INFORMATION, WEB RESOURCES
The following are some additional points and references to more information regarding STLF and the Pay It
Forward Tour. Please refer to our website at www.stlf.net and the specific links for more detailed information.
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STLF History
Students Today Leaders Forever (STLF) was founded in September 2003 by four freshmen at the University of
Minnesota. It has since become a growing national nonprofit based in Minneapolis with College Chapters and
School Partners across the Midwest and the country.
-- www.stlf.net/get-informed/general-information --
Middle School Pay It Forward Tour History
The Middle School Pay It Forward Tour program was created in 2008 and has undergone consistent growth and
development each year. Nearly 1,650 students have experienced a Middle School Pay It Forward Tour so far.
-- www.stlf.net/get-involved/tours/middle-school-tours --
STLF Developmental Outcomes
The lasting impact of STLF lies within each life positively changed on one of our programs. STLF has identified nine
Development Outcomes it aims to achieve in youth through its programs.
-- www.stlf.net/get-informed/developmental-outcomes --
Leadership Structure – Core Model
STLF operates within a self-created leadership structure called the Core Model. This is a team-based structure
built on collaboration, shared responsibility, and collective action. School representatives on the Tour should
expect to work with multiple leaders instead of just one main point of contact.
-- www.stlf.net/get-informed/leadership-structure --
Measurement & Impact
STLF strives for quantifiable measurement of program quality and effectiveness. Participant survey results are
often used to make program enhancements and may assess student change in Developmental Outcomes or
student satisfaction with program components and overall experience.
-- www.stlf.net/get-informed/impact --
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