YAC Swimming
Dear Coach,
YAC Swimming invites you to participate in the Wine Country Open to be held June 1921, 2015. The meet is sanctioned by Inland Empire Swimming, Sanction #
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Location – Wine Country will be held in Toppenish, just 20 minutes southeast of
Yakima in beautiful, SUNNY eastern Washington.
Full Day Friday- The meet will be 3 full days. Warm ups will begin at 7:30 a.m. each
day of the meet with the events starting at 8:30 a.m.
Fly-Over starts - will be used for all sessions.
Entry Limit - All swimmers will be limited to 4 individual events and 1 relay each day.
Entry Procedure - No hand written entries accepted. Also, no deck entries just
like last year – please inform your swim parents. Teams without Hy-Tek® Team
Manager software may download Hy-Tek® TM Lite for free from this link:
http://www.hy-tekltd.com/downloads.html.
Timers From Each Team Needed
Staffing the lane timers will require volunteers from all teams for the meet to operate
uninterrupted. Please prepare your parents to volunteer. A timer registration will be
posted at the starting end of the pool, and volunteers and timers are encouraged to sign
in early. The swimmers entered in the 400 freestyle, 400 IM, and 1500 freestyle events
will need to provide their own timers (and counter for the 1500).
Officials
Officials from visiting teams are welcomed and encouraged to participate.
Relays
The 200 Freestyle and Medley Relays are required to make their 50 and 150 exchanges
in the water as the far end of the pool is not deep enough to permit starts from the deck.
RV’s, Camping, and Parking
No arrivals before 5:00 PM Thursday, June 19th. The grass is not for parking cars or
campers - tents only. RV parking is limited to the empty lot near the Parks & Recreation
building and to the streets behind the pool facility (Lincoln & A Street).
If you have any questions, please call. I look forward to seeing you at the meet.
Amy Thorpe, Head Coach, YAC Swimming
2501 Racquet Ln.
Yakima, WA 98902
509/453-6521 ext. #212
Email – coachamith@gmail.com
YAC Swimming
Wine Country Open Swim Meet
June 19-21, 2015
Toppenish, Washington
Held under the sanction of USA Swimming and Inland Empire Swimming, Inc. Sanction #IE-xx-xxxx
In granting this sanction it is understood and agreed that USA Swimming, Inland Empire Swimming and YAC Swimming
shall be free and held harmless from any liabilities or claims from damages arising by reason of injuries to anyone during the
conduct of the event. Use of audio or visual recording devices, including a cell phone camera, is not allowed in changing
areas, restrooms, or locker rooms. This meet is held under sanction of USA Swimming, Inc., and Inland Empire Swimming,
Inc. Deck Changing is prohibited: Changing into or out of swimsuits other than in the facility locker rooms, or other
designated area designated by the host facility, is not appropriate, and is prohibited.
Host:
YAC Swimming and the City of Toppenish
Key Officials: Meet Director – Amy Thorpe (509-453-6521 x212)
Referee – Genie Lutz
Starter – Stephen Sybouts
Stroke & Turn – Jeremy Rodriguez, Jeff Van Troba, Julie Pack, Renee Pryor
Administrative Official – Karl Lieberknecht
Visiting officials are welcome and encouraged to help. Please bring current certification and
USA Swimming registration cards; these will be verified by the meet referee before deck
assignments are made.
Location:
Toppenish City Pool - 28 Asotin Avenue, Toppenish, WA 98948, (509) 865-5150.
Description:
Outdoor 50 meter course. Eight lanes, each 7 feet wide, Competitor™ brand anti turbulence
lane lines. Starting blocks conform to USA Swimming regulations and starting area depth
exceeds 6 feet except for 200 relay exchanges, which will make the 50 and 150 exchange from
within the pool, where the depth fails to meet USA Swimming starting depth standard for starts
from the deck. The competition course has not been certified in accordance with 104.2.2C(4).
Backstroke flags at 5 meters from each wall, recall ropes at 15 meters from each wall and midcourse rope at 25 meters from each wall. Deck is wheel chair accessible.
Timing:
Colorado Timing System 6™ timing system interfaced with Hy-Tek® Meet Manager™ software.
Type:
Friday, Saturday and Sunday, timed finals age group meet.
Eligibility:
All entrants must be 2015 athlete members of USA Swimming. Age of each swimmer the first
day of the meet determines their age for the entire meet. The registration number for each
entrant must be included on each team’s master entry form or in the entry data on their entry
file. Athletes with a disability are welcome and are asked to provide advance notice of
necessary accommodations.
SWIMS:
The USA Swimming SWIMS database requires that all swimmer data be correct before any
meet data (times) be loaded into the USA Swimming database. If you know of any swimmer
data that is incorrectly entered in the meet database please notify the meet referee as soon as
possible. The appropriate changes will be made. The data will be sent to USA Swimming
within three days of the conclusion of the meet. Thank you for your cooperation.
Rules:
Current 2015 USA Swimming Rules and Regulations govern the meet. The rules and
procedures of Inland Empire Swimming, Inc., are also in effect. The meet referee holds the final
authority for the conduct of the competition. Swimmers participating in the meet without the
presence of a USA Swimming registered coach member must report to the meet referee prior to
warm up each day. Coaches must be USA Swimming 2015 registered coach members. Proof
of coach certification may be required by the meet referee. The whistle starting protocol and no
recall rule will be in effect. The IES scratch rules are in effect for the 400 IM, 400 Free and
1500 Free events.
Any swimmer entered in the meet must be certified by a USA Swimming member coach as
being proficient in performing a racing start or must start each race from the water. When
unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer’s
legal guardian to ensure compliance with this requirement.
Deck Area:
Only swimmers, coaches, officials, and meet workers are permitted in the deck area.
Spectators are not allowed in the deck area without proof of current USA Swimming
membership. The deck area is considered to be a three-foot area from the edge of the pool and
the area behind the starting platforms up to the timer chairs.
Schedule:
All Days
Friday Sunday
Warm-Ups
13 and Over
7:30 – 8:15
Meet Start Time
8:30 AM
Official’s Meeting
7:45 AM
12 and Under
Immediately following the morning
session for 45 minutes
(no earlier than noon)
1 hr following morning session
(no earlier than 1 PM)
10 min following morning session
Coach’s Meeting
8:15 AM
none
SESSION 1, 8:30 a.m.
GIRLS-BOYS
1-2
3-4
5-6
7-8
9 - 10
AGE
13 & OVER
13 & OVER
13 & OVER
13 & OVER
13 & OVER
FRIDAY, June 19, 2015
EVENT
100 FREE
200 BREAST
100 FLY
400 FREE
400 FREE RELAY
SESSION 2, (45 minutes after end Session 1)
GIRLS-BOYS
AGE
11 - 12
12 & UNDER
13 - 14
12 & UNDER
15 - 16
12 & UNDER
17 - 18
12 & UNDER
19 - 20
12 & UNDER
FRIDAY, June 19, 2015
EVENT
200 IM
200 FREE
100 BREAST
100 FLY
400 FREE RELAY
SESSION 3, 8:30 a.m.
GIRLS-BOYS
21 - 22
23 - 24
25 - 26
27 - 28
29 - 30
31 - 32
SATURDAY, June 20, 2015
EVENT
200 FLY
100 BACK
200 IM
200 MEDLEY RELAY
50 FREE
1500 FREE
AGE
13 & OVER
13 & OVER
13 & OVER
13 & OVER
13 & OVER
13 & OVER
SESSION 4, (45 minutes after the end of Session 3)
GIRLS-BOYS
AGE
33 - 34
12 & UNDER
35 - 36
12 & UNDER
37 - 38
12 & UNDER
39 - 40
12 & UNDER
41 - 42
12 & UNDER
43 - 44
12 & UNDER
SATURDAY, June 20, 2015
EVENT
100 BACK
50 BREAST
200 FLY
50 FREE
200 MEDLEY RELAY
200 BREAST
SESSION 5, 8:30 a.m.
GIRLS-BOYS
45 - 46
47 - 48
49 - 50
51 - 52
53 - 54
AGE
13 & OVER
13 & OVER
13 & OVER
13 & OVER
13 & OVER
SESSION 6, (45 minutes after the end of Session 5)
GIRLS-BOYS
AGE
55 - 56
12 & UNDER
57 - 58
12 & UNDER
59 - 60
12 & UNDER
61 - 62
12 & UNDER
63 - 64
12 & UNDER
June 19-21
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SUNDAY, June 21, 2015
EVENT
200 FREE
100 BREAST
200 BACK
200 FREE RELAY
400 IM
SUNDAY, June 21, 2015
EVENT
100 FREE
50 BACK
50 FLY
200 FREE RELAY
200 BACK
Sprint lanes designated at the meet referee’s discretion.
Meet marshals will be on duty during all warm-up periods.
Positive check-in deadlines will be at 9:30 AM the day of the event.
15 minute open warm-up at the end of each session.
1500 Free:
The 1500 Free will be seeded fastest to slowest. The meet referee reserves the right to
combine genders to expedite the meet. Swimmers must provide their own counter and 2 timers.
Scoring:
Results will be broken out by gender in ages 8&Under, 9-10, 11-12, 13-14, and 15&Over.
8&Under results will only be broken out as 8&Under for the IES approved 50 Free, 50 Fly, 50
Breast, 50 Back, and 100 Free events (Any other events will be scored as 10 & U). Relays are
mixed and will be scored by team per event.
Individuals score points 1st through 8th place. Relay events score points 1st - 8th place. Teams
may enter as many relays as possible, but only one relay per team per relay event is eligible to
score and for awards.
Awards:
All Events & Relays – Ribbons 1st through 8th place. Team Trophies for 1st through 3rd place
overall. Individual High Point Awards will be given to each age group boys and girls 8&Under,
9-10, 11-12, 13-14, 15&Over. Please assign one adult from your team to pick up awards.
Awards will not be mailed.
Entry
Deadline:
Entries must be received no later than Tuesday, June 9, 2015.
No phone entries will be allowed and no deck entries allowed. IES teams are guaranteed
acceptance up to the entrant limit if entries are received by June 1, 2015.
Address:
YAC Swimming
c/o Amy Thorpe
2501 Racquet Ln
Yakima, WA 98902
Please waive signature for delivery
Email entries to: accounting@yacswimming.com
Please email the following attachments:
1. Commlink entry file from TM
2. Print to file (PDF or Word) of team
individual entries
3. Print to file (PDF or Word) of team relay
entries
4. Print to file (PDF or Word) of meet fees due
Your emailed TM file will be used for your entry.
The actual order of receipt for entries will be
determined by the order of receipt of your
entry fees not your TM file.
Entry Fees:
$15.00 surcharge per swimmer plus $3.00 per individual event and $12.00 per relay.
Make checks payable to: YAC Swimming
No entries will be finalized until entry fees in US funds are received.
Entries:
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Entry
Procedure:
Parking:
Swimmers may enter a maximum of 4 individual events each day and 1 relay
Entries limited to the first 500 swimmers received. Order of receipt of entries and one
check for all fees, whichever is later, determines order of receipt and acceptance. All
completed entries and fees received the day the entrant limit is reached will be accepted.
Positive check-in required for 400 freestyle, 400 IM, and 1500 freestyle.
Submit entries by best long course times only. Include attached Wine Country Invitational
Meet Entries Summary Report with one check. E-mail TM file for individual events and relays.
Please also email a Meet Entries Report with Details for individual and relay events sorted by
swimmer and exported as a Word document. Please check the Meet Entries Report for
accuracy before you send your entries.
Parking is limited at pool site; however there is plenty of street parking nearby.
Concessions: A full concessionaire will be at the meet.
Vendors:
NW Swim Shop and Fine Designs t-shirts will be in attendance.
Questions:
Amy Thorpe email: coachamith@gmail.com, 509-453-6521 x212
Other Notes:
 Relay starts at turn-end will be in the water.
 Alcohol, tobacco and glass containers are prohibited in the park and pool area.
 Participating teams must provide volunteer timers. Please keep your team area clean and free of trash.
Directions:
From I-82 Eastbound - Exit 50 Toppenish/Buena onto WA-22. Go approximately 3 miles and
turn left onto Asotin Ave. Pool is located on the left next to the Parks & Recreation building.
From I-82 Westbound - Exit 52 Toppenish. Turn left on Toppenish Zillah Rd. (.2miles) road
changes to Meyers Rd (1.8miles) then turn Right on E Toppenish Ave. Turn right on Asotin Ave.
Pool is located on the right next to the Parks & Recreation building.
From Hwy. 97 Northbound – continue on S Elm St WA-22. Turn Right on W 1st Ave. Turn Left
on S Toppenish Ave. Turn Left on Asotin Ave. Pool is located on the right next to the Parks &
Recreation building.
Tenting & RV: Tent and RV camping areas are available within designated areas of the park. There are no
reservations, and spaces are limited. No arrivals before Thursday, June 18th 5:00 PM. RVs
may NOT park on the grass. Alcohol, tobacco and glass are prohibited in park/pool area.
Local Hotels: Best Western Toppenish Inn (Toppenish) – 509-865-7444
Toppenish Inn Motel (Toppenish) - 509/865-7444 or 800/222-3161
Ox Bow of Toppenish (Toppenish) - 509/865-5800
Comfort Inn of Zillah (Zillah) - 509/829-3399
Best Western Ahtanum Inn (Union Gap) - 509/248-9700 or 800/528-1234
Super 8 of Yakima (Union Gap) l - 509/248-8880
Quality Inn (Union Gap) - 509/248-6924
Best Western Oxford Inn (Yakima) - 509/457-4444 or 800/528-1234
Best Western Oxford Suites (Yakima) - 509/457-9000 or 800/528-1234
Best Western Peppertree Inn (Yakima) - 509/453-8898 or 800/528-1234
Best Western Prosser Inn (Prosser) - 509/786-7977 or 800/528-1234
Comfort Suites of Yakima (Yakima) - 509/249-1900
Doubletree Hotel/Yakima Valley (Yakima) - 509/248-7850
Fairfield Inn (Yakima) - 509/452-3100 or 800/576-0003
Holiday Inn Express (Yakima) - 509/249-1000)
Westin Inn at Yakima Center (Yakima) - 509/248-5900
Country Inn & Suites (Sunnyside) – 509-837-7878
The Barn Motor Inn (Prosser) - 509/786-2121
RV Parks:
Yakama Nation RV Park (Toppenish) - 509/865-2000 or 800/874-3087
The Barn RV Park (Prosser) - 509/786-2121
Smitty’s RV Overnighter (Grandview) - 509/882-585
YAC Swimming
Wine Country Open Swim Meet
Toppenish, Washington
June 19-21, 2015
Meet Entries Summary Report
Please complete and submit this form with your payment. Please print legibly.
Team:
Coach:
Address:
Phone:
Email:
Entries Prepared by:
Phone:
Email:
Entry Fee Tabulation
Surcharge # Swimmers______x $15.00 =
$
Individual Events # _________x $3.00
=
$
Relays # _________________x $12.00 =
$
TOTAL
$
=
Make one check payable in US funds to: YAC Swimming
Mail entry materials and check to:
YAC Swimming
c/o: Amy Thorpe
2501 Racquet Ln.
Yakima, WA 98902
509/453-6521 x212
Please waive signature for delivery
Email entries: accounting@yacswimming.com
Please read the following:
1. Your emailed Team Manager™ CommLink™ files will be used for your entry. Reports requiring your
confirmation will be emailed to you for review and comments. After the entry deadline no changes will
be made.
2. The actual order of receipt for entries will be determined by the order of receipt of your entry
fees.