Fixed Length Layout
Effective 8/01/2005
This layout is used for the Supp, Appr, Prelim, and Levy transfer files. Each record is 4096 bytes long, with the
2560th byte being the record type indicator. There are six different record types: 1-Header, 2-Data Records, 3Totals Record, 4-A/S Codes, 5-Agent Records, and 6-Mobile Home Records. The record sets will be separated on
the tape by a single record containing the characters '**EOF**'.
Note : All "X" fields are left-justified, blank-filled
All "9" fields are right-justified, zero-filled
RECORD 1 - Header Record
Start Field Attribute
1
X(5)
Entity Code
6
46
54
62
X(40)
X(8)
X(8)
X(4)
Entity Description
Run Date
Run Time
Tape Type
66
X(2)
Tape Number
68
X(8)
Starting Record Number
76
96
100
415
X(20)
X(4)
X(315)
X(10)
ORION Version
Tax Roll Year
Additional Entity Information
Property Value Indicator
425
X(21)
Ownership Indicator
446
546
2560
2561
X(100) Office Name
X(2014) Filler
X(1)
Record Type
X(1536) Filler
--------4096 - Total Record Length
ORION Fixed Length Transfer Tape Layout
Description
If multiple entity tape, this field will contain "MULT",
otherwise, it will contain the Entity Code for the tape.
Entity Description for the tape.
Date of creation of tape
Time of creation of tape
"APPR", "LEVY", "SUPP", or "PREL", indicating type of
tape
Used to distinguish multiple tape jobs (i.e., wouldn't fit on just
one.)
Will be "1" for first tape, then for second tape will be number
of records on first tape plus one.
Version of ORION being used when tape was generated.
Year of Tax Roll, according to the type of tape being made.
If multiple entity tape, list of entity codes
If property values are not to be on the tape, this field will
contain "NO VALUES ", otherwise, it will be blank
If the tape is an owner change tape this
field will contain “OWNERSHIP CHANGE
TAPE”, otherwise it will be blank
Name of office or county
Blank space
"1" - Header Record
Blank Spaces
1
RECORD 2 - Data Records
Start Field Attribute
1
X(10) Property ID
11
36
71
106
141
165
167
176
211
246
446
456
464
472
482
X(25) Geographic Account ID
X(35) Owner Name
X(35) Owner Address Line 1
X(35) Owner Address Line 2
X(24) Owner City
X(2)
Owner State
X(9)
Owner Zip
X(35) Situs Street Address
X(35) Situs City, State, and Zip
X(200) Legal Description
X(10) Abstract/Subdivision Code
X(8)
Block
X(8)
Tract or Lot
9(6)V9(4) Acreage
X(36) Entities
518
520
522
X(2)
Land SPTB
X(2)
Improvement SPTB
99V99 Undivided Interest Percent
526
536
546
549
559
569
579
589
599
609
610
611
9(10)
9(10)
X(3)
9(10)
9(10)
9(10)
9(10)
9(10)
9(10)
X(1)
X(1)
X(1)
Land HS Value
Land NHS Value
Productivity Use Code
Land-AG/TIM Market
Land-AG/TIM Use
Land-Late AG Loss
Improvement HS value
Improvement NHS value
Total Assessed Value
Fully Exempt Flag
Homestead Exemption Flag
Over Age Exemption Flag
612
613
X(1)
X(1)
Disabled Persons Exemption
Disabled Veteran Exemption
ORION Fixed Length Transfer Tape Layout
Description
Appraisal District's ID. First character designates the property
type as follows: "R"-Real, "P"-Personal, "N"-Mineral, "M"Mobile Home, "A"-Automobile.
Geographical Account Number (When available.)
Property address
Legal description of the property
Geographic Sort Information
Geographic Sort Information
Geographic Sort Information
Total Property Acreage
List of all entity codes property is located within (separated by
",")
State Property Tax Board Code of first land segment
State Property Tax Board Code of first improvement
If Non-zero, the percentage of ownership for undivided
interest accounts. (Value fields already have percentage
applied.)
Land Homesite Value
Land Non-homesite Value
1D, 1D1, TIM Indicator
Market value of AG land
Use value of AG land
Ag loss for late Ag applications
Improvement Homesite Value
Improvement Non-homesite Value
"X"-Yes, or ""-No
"X"-Yes, or ""-No
"X"-Yes, "F"-taxes are frozen, but no "OA" exemption, or ""No
"1"-DV1 - 5000 or 12000 with OA ex
“2"-DV2 - 7500 or 12000 with OA ex.
"3"-DV3 - 10000 or 12000 with OA ex.
"4"-DV4 - 12000
"5"-DV1S - 5000 Spouse
"6"-DV2S - 7500 Spouse
"7"-DV3S - 10000 Spouse
"8"-DV3W - 5000
“9”-DV4S - 12000 Spouse
"M"-Multiple DV Exemptions
“S” - Special DV Exemptions, such as surviving children.
Note: 'Spouse' exemption for properties in which the spouse is
over 65, but the vet is not.
Note: The DV amount is in record position 677
2
RECORD 2 - Data Records
Start Field Attribute
614
X(4)
OA Freeze Year 1
618
X(4)
OA Freeze Year 2
622
X(4)
OA Freeze Year 3
626
X(4)
OA Freeze Year 4
630
9(8)V99 OA Freeze Ceiling 1
640
9(8)V99 OA Freeze Ceiling 2
650
9(8)V99 OA Freeze Ceiling 3
660
9(8)V99 OA Freeze Ceiling 4
670
X(5)
Mortgage Company Code
675
X(10) January 1 Owner ID
685
X(34) January 1 Owner Name
719
9(5)
DV Exemption Amount
724
X(1)
Freeport Exemption Flag
725
X(1)
Abatement Exemption Flag
726
X(1)
Historical Exemptions Flag
727
X(1)
Foreign Flag
728
X(1)
Undeliverable Flag
729
730
735
770
782
794
801
802
803
810
817
824
831
866
901
925
927
936
(continued)
Description
Freeze year
Freeze year
Freeze year
Freeze year
Freeze ceiling amount
Freeze ceiling amount
Freeze ceiling amount
Freeze ceiling amount
Total dollar amount of DV exemptions granted
"X"-Yes, or ""-No
"X"-Yes, or ""-No
“X”-Yes, or “”-No
Will be “Y” if owner address is foreign, otherwise will be “N”.
Will be “Y” if owner address is undeliverable, otherwise will
be “N”.
X(1)
PC Exemption Flag
Pollution Control Exemption Flag
X(5)
Supplement Code
"A"-Add, "D"-Delete, or "C"-Change ("SUPP"-type tapes
only.)
X(35) Supplement Description
Reason for supplement
("SUPP"-type tapes only.)
X(12) Owner ID
CAD ID of Owner record
9(12) 78 Timber Market Value (School) Market Value of Timber Land in 1978 for the School
9(7)
Record Count
Sequential Number of this record on the tape
X(1)
ARB Protest Flag
'A' - Property Under ARB Review
'E' - Exempt
X(1)
CAD Flag
Is this property in the CAD (Y/N)
9(7)
Reserved 1
9(7)
Reserved 2
9(7)
Reserved 3
9(7)
Reserved 4
X(35) January 1 Owner Address 1
X(35) January 1 Owner Address 2
X(24) January 1 Owner City
X(2)
January 1 Owner State
X(9)
January 1 Owner Zip
X(840) Tax Information
105-byte fields repeated eight times. If a property has more
than eight entities, the next sequential record will be a
continuation record.
X(5)
Entity Code
9(10)
Net Taxable Value of Property ("LEVY", "SUPP", and
"APPR" tapes only.)
9(8)V99
Tax Due for the Property including late AG penalties.
("LEVY" tape only)
X(25)
Local Entity ID, if available
X(10)
Statement or Receipt Number ("LEVY" tape only)
X(5)
Special Exemption Code 1
9(10)
Special Exemption Amount 1
ORION Fixed Length Transfer Tape Layout
3
RECORD 2 - Data Records
Start Field Attribute
X(5)
9(10)
X(5)
9(10)
1776
X(7)
CA Agent ID
1783
1790
1797
1818
1819
1820
1821
1826
1828
1829
1869
1870
1878
1886
1894
1918
1926
1950
1951
1952
1953
1954
1964
1974
1984
1994
2004
2014
2024
2034
2049
2064
2099
2100
2101
2201
2205
2209
2213
2217
2221
2225
2229
(continued)
Description
Special Exemption Code 2
Special Exemption Amount 2
Special Exemption Code 3
Special Exemption Amount 3
ID number of Agent who receives Chief Appraiser Documents
or blank
X(7)
ARB Agent ID
ID of Agent who receives ARB Documents
X(7)
Entity Agent ID
ID of Agent who receives Entity Documents
X(21) Owner Address 3 Owner Address Line 3
X(1)
ENG
Energy Exemption
X(1)
SOL
Solar Exemption
X(1)
HB366
HB366 Exemption
X(5)
Carrier Route
Carrier Route
X(2)
Delivery Point
Delivery Point
X(1)
Check Digit
Check Digit
X(40) DBA
Doing Business As
X(1)
PR
Prorated Exemption
X(8)
Prorated Qualify Date
Prorated Qualify Date
X(8)
Prorated Remove Date
Prorated Remove Date
X(8)
OA Qualify Date
Over 65 Qualify Date
X(24) Filler
Spaces
X(8)
OA Remove Date
Over 65 Remove Date
X(24) Filler
Spaces
X(1)
OA FRZ Flag 1
OA Freeze Transfer Flag
X(1)
OA FRZ Flag 2
OA Freeze Transfer Flag
X(1)
OA FRZ Flag 3
OA Freeze Transfer Flag
X(1)
OA FRZ Flag 4
OA Freeze Transfer Flag
9(8)V99 OA Prev Tax 1
OA Previous Tax Due
9(8)V99 OA Prev Tax 2
OA Previous Tax Due
9(8)V99 OA Prev Tax 3
OA Previous Tax Due
9(8)V99 OA Prev Tax 4
OA Previous Tax Due
9(8)V99 OA Prev Tax Unfrozen 1
OA Previous Tax Unfrozen
9(8)V99 OA Prev Tax Unfrozen 2
OA Previous Tax Unfrozen
9(8)V99 OA Prev Tax Unfrozen 3
OA Previous Tax Unfrozen
9(8)V99 OA Prev Tax Unfrozen 4
OA Previous Tax Unfrozen
9(15) Max HS Assd
Maximum Homesite Assessed
9(15) HS Cap Adj
Homesite Cap Adjustment
X(35) Owner Address 3
Owner Address Line 3 (for those longer than 21 char)
X(1)
Confidential Flag
Confidential Owner Flag
X(1)
Jan Confidential Flag
Confidential January One Owner Flag
X(100) Extra Entities
Extra Entities that would not fit in 482 thru 517
X(4)
Freeze Entities 1
OA/DP Freeze entities
X(4)
Freeze Entities 2
OA/DP Freeze entities
X(4)
Freeze Entities 3
OA/DP Freeze entities
X(4)
Freeze Entities 4
OA/DP Freeze entities
X(4)
DP Freeze Year 1
DP Freeze year
X(4)
DP Freeze Year 2
DP Freeze year
X(4)
DP Freeze Year 3
DP Freeze year
X(4)
DP Freeze Year 4
DP Freeze year
ORION Fixed Length Transfer Tape Layout
4
RECORD 2 - Data Records
Start Field Attribute
2233
9(8)V99 DP Freeze Ceiling 1
2243
9(8)V99 DP Freeze Ceiling 2
2253
9(8)V99 DP Freeze Ceiling 3
2263
9(8)V99 DP Freeze Ceiling 4
2273
X(8)
DP Qualify Date
2281
X(24) Filler
2305
X(8)
DP Remove Date
2313
X(24) Filler
2337
X(1)
DP FRZ Flag 1
2338
X(1)
DP FRZ Flag 2
2339
X(1)
DP FRZ Flag 3
2340
X(1)
DP FRZ Flag 4
2341
9(8)V99 DP Prev Tax 1
2351
9(8)V99 DP Prev Tax 2
2361
9(8)V99 DP Prev Tax 3
2371
9(8)V99 DP Prev Tax 4
2381
9(8)V99 DP Prev Tax Unfrozen 1
2391
9(8)V99 DP Prev Tax Unfrozen 2
2401
9(8)V99 DP Prev Tax Unfrozen 3
2411
9(8)V99 DP Prev Tax Unfrozen 4
2421
X(4)
Freeze Entities 5
2425
X(4)
Freeze Entities 6
2429
X(4)
OA Freeze Year 5
2433
X(4)
OA Freeze Year 6
2437
9(8)V99 OA Freeze Ceiling 5
2447
9(8)V99 OA Freeze Ceiling 6
2457
X(1)
OA FRZ Flag 5
2458
X(1)
OA FRZ Flag 6
2459
9(8)v99 OA Prev Tax 5
2469
9(8)V99 OA Prev Tax 6
2479
9(8)V99 Prev Tax Unfrozen 5
2489
9(8)V99 Prev Tax Unfrozen 6
2499
X(4)
DP Freeze Year 5
2503
X(4)
DP Freeze Year 6
2507
9(8)V99 DP Freeze Ceiling 5
2517
9(8)V99 DP Freeze Ceiling 6
2527
X(1)
DP FRZ Flag 5
2528
X(10) DP FRZ Flag 6
2529
9(8)V99 DP Prev Tax 5
2539
9(8)V99 DP Prev Tax 6
2549
X(11) Filler
2560
X(1)
Record Type
2561
9(8)V99 DP Prev Tax Unfrozen 5
2571
9(8)V99 DP Prev Tax Unfrozen 6
2581
X(3)
Rendition Penalty Percent
2584
X(3)
Productivity Use Code 2
(continued)
Description
DP Freeze ceiling amount
DP Freeze ceiling amount
DP Freeze ceiling amount
DP Freeze ceiling amount
DP Qualify Date
Spaces
DP Remove Date
Spaces
DP Freeze Transfer Flag
DP Freeze Transfer Flag
DP Freeze Transfer Flag
DP Freeze Transfer Flag
DP Previous Tax Due
DP Previous Tax Due
DP Previous Tax Due
DP Previous Tax Due
DP Previous Tax Unfrozen
DP Previous Tax Unfrozen
DP Previous Tax Unfrozen
DP Previous Tax Unfrozen
OA/DP Freeze Entity
OA/DP Freeze Entity
Freeze Year
Freeze Year
Freeze Ceiling Amount
Freeze Ceiling Amount
OA Freeze Transfer Flag
OA Freeze Transfer Flag
OA Previous Tax Due
OA Previous Tax Due
OA Previous Tax Unfrozen
OA Previous Tax Unfrozen
Freeze Year
Freeze Year
Freeze Ceiling Amount
Freeze Ceiling Amount
DP Freeze Transfer Flag
DP Freeze Transfer Flag
DP Previous Tax Due
DP Previous Tax Due
Spaces
“2” – Data Record
DP Previous Tax Unfrozen
DP Previous Tax Unfrozen
Rendition Penalty (either 10 or 50)
1D, 1D1, TIM Indicator (when a property has both Ag and
Timber values)
Land-AG/TIM Market 2
Market value of AG/TIM land (when a property has both Ag
and Timber values)
Land-AG/TIM Use 2
Use value of AG/TIM land (when a property has both Ag and
Timber values)
78 Timber Market Value (County) Market Value of Timber Land in 1978 for the County
2587
9(10)
2597
9(10)
2607
9(12)
2619
X(1478) Filler
-------4096 - Total Record Length
ORION Fixed Length Transfer Tape Layout
Spaces
5
RECORD 3 - Total Record, 1 for Each Entity
Start Field Attribute
Description
1
X(7)
Totals type
'Totals ' or 'Sub Tot'
8
X(8)
Entity
16
9(15) Land Homesite Total
31
9(15) Land Non-homesite Total
46
9(15) Land AG Market Total
61
9(15) Land AG Use Total
76
9(15) Land Late AG Loss Total
91
9(15) Improvement Homesite Total
106
9(15) Improvement Non-homesite
Total
121
9(15) Assessed Value Total
(Exempt Property not included)
136
9(15) Mineral Value Total
151
9(15) Personal Value Total
166
9(15) Automobile Value Total
181
9(15) Total Property Count
196
9(15) Total Number Personal Props
211
9(15) Total Number Auto Props
226
9(15) Total Number Mineral Props
241
9(15) Total Value of Exempt Property
256
9(15) Total Number of Exempt Property
271
9(15) Total Taxable Value ("LEVY",
"SUPP", and "APPR" tapes only.)
286
9(15) Total Tax ("LEVY" and "SUPP"
tapes only.)
301
9(15) Reserved 1
316
9(15) Reserved 2
331
9(15) Reserved 3
346
9(15) Reserved 4
361
X(2199) Filler
2560
X(1)
Record Type - "3"-Totals Record
2561
X(1536) Filler Spaces
-------4096 Total Record Length
ORION Fixed Length Transfer Tape Layout
6
RECORD 4 - ABSTRACT/SUBDIVISION RECORDS
Start Field
Attribute
Description
1
X(1800)
60-byte fields repeated 30
times
X(10)
Abstract/Subdivision Code
X(50)
Abstract/Subdivision Description
1801
X(759)
Filler
2560
X(1)
Record Type - "4"-A/S Record
2561
X(1536)
Filler Spaces
--------4096 - Total Record Length
ORION Fixed Length Transfer Tape Layout
7
RECORD 5 - Agent Records
Start Field
Attribute
Description
X(2560)
320-byte fields repeated 8 times
1
X(7)
Agent ID
8
X(40)
Agent Name
48
X(40)
Agent Address 1
88
X(40)
Agent Address 2
128
X(30)
Agent City
158
X(15)
Agent State
173
X(10)
Agent Zip
183
X(137)
Filler
320
X(1)
Record Type - "5"-Agent Record
2561
X(1536)
Filler Spaces
-------4096 - Total Record Length
ORION Fixed Length Transfer Tape Layout
8
RECORD 6 - Mobile Home Records
Start Field Attribute
X(1820) 91-byte fields repeated 20 times
1
X(10) Property ID
11
X(25) Geographic Account ID
36
X(10) Mobile Home Label #
46
X(25) Mobile Home Serial #
71
X(20) Mobile Home Model Name
91
X(1)
Property Status
1821
X(739) Filler
2560
X(1)
Record Type
2561
X(1536) Filler Spaces
-----4096 – Total Record Length
ORION Fixed Length Transfer Tape Layout
(20 Records per one tape record)
Description
CAD Property ID
CAD Geo number (when available)
HUD/TEXAS Seal Number
Manufacturer Serial Number
Manufacturer Model Name
“D” if deleted or space
Blank fields
“6” - Mobile Home Record
9