University of Wisconsin - Madison
REQUEST FOR BID
AGENT: Crescent Kringle
Questions regarding this bid – see Section 3.1
THIS IS NOT AN ORDER
OFFICIAL SEALED
CONTRACT NUMBER:
ISSUE DATE:
02/20/13
DUE DATE:
02/27/13
13-5005
2:00 PM CST
If NO BID (check here)
and return.
For Submittal of Bid Instructions – see Section #1.
Bid prices and terms shall be firm for sixty (60) days
from the date of bid opening, unless otherwise specified
in this Request for Bid by the UW-Madison Purchasing
Services.
Unless otherwise noted, public openings will be on the
date and time specified. Award(s), if any, will be made
as soon thereafter as possible.
The bid abstract will be on file and is open to public
inspection only after award determination has been
made.
13-5005 / AMENDMENT #1 / RECYCLED RECORD STORAGE CARTONS AND ANIMAL DISPOSAL BOXES
Amendment #1 issued to: (1) clarify 4.2 - Bidder Experience (Pages 8 and 15); (2) update Stock description for
items 1, 2 and 3 in the Specifications (Page 18) and Itemized Bid List (Pages 21 and 22); and (3) provide
answers to questions received from Bidders. Replace Pages 8 15, 18, 21 and 22.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.
All other terms and conditions remain the same. Please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services
bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or
participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or
not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been
knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the
information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest,
and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the
University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of
employment.
The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any federal department or agency.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE:
DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: (
)
FAX NUMBER:
EMAIL ADDRESS:
FEIN NUMBER:
DUNS #:
(
)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
AMENDMENT #1
CONTRACT NO.: 13-5005
PAGE 8 OF 40
SECTION #4: BIDDER QUALIFICATIONS
To be eligible for a Contract award, you must be qualified and able to provide the following as required or your bid will be
disqualified (respond on "Bidder Response Sheet".)
4.1
Bidder Information:
Bidder must complete the attached Vendor Information Form (Attachment E) to identify designated contact people,
to provide information regarding the size of the bidder’s company, and other information as requested. All sections
of this form must be completed.
4.2
Bidder Experience:
Bidder company or its principals must be in the business of providing recycled record storage cartons and animal
disposal boxes and must have done so for the past three (3) years.
4.3
Authorization:
Bidder must be an original manufacturer, authorized distributor, or dealer authorized by manufacturer.
4.4
Client List/References:
Bidder must supply upon request a client list of three (3) firms to which similar items have been provided during the
past three (3) years to a comparable sized institution or company (see Attachment F). If contacted, information
received from those clients will be used to determine whether bidder can reasonably meet contract requirements
and specifications. Client references may be used in the award consideration.
4.5
Fair Price Analysis:
Purchases made under this contract may require further fair price analysis if only one bidder responds. Bidders
should identify on the Bidder Response Sheet the type of documentation they will provide (i.e. published price list,
list of previous buyers, etc.) to allow the University to complete this analysis. The awarded Bidder will be required
to provide this documentation prior to the order being issued.
4.6
Minimum Order/Volume Discounts:
Volume discounts will not be considered when determining the award of bid. However, they shall apply to orders
issued against this contract if the Contractor offers volume discounting in their bid. Bids that require any minimum
order quantity or dollar amount may be disqualified.
4.7
Debarment
Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using
federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing
business with the Federal Government. By signing this document you certify that your organization and its principals
are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on
debarment is available at the following websites: www.epls.gov and
https://www.acquisition.gov/far/current/html/Subpart%209_4.html.
.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
AMENDMENT #1
CONTRACT NO.: 13-5005
PAGE 15 OF 40
ATTACHMENT A: BIDDER RESPONSE SHEET
NOTE: This form must be returned with your bid response. Numbers for each question below refer to the
corresponding section of this document that explains the requirement. Bidder may attach additional relevant information
to their bid response; identify sections to which information applies.
==========================================================================================
YES
1.1
Have you completed and returned all forms required?
1.2
Have you included two (2) complete sets of your bid?
(only one (1) copy required if faxing or e-mailing)
2.5
What order method will you accept orders against this contract:
E-mail
Fax
Internet
Mail
Phone
Other: ______________________________________________
2.6
Do you have the capability of putting the University’s specific pricing on a WEB site that is
accessible to University Purchasers through a unique logon ID?
If yes, does your Website provide a means of on-line ordering with our specific
pricing being applied automatically?
If yes, does your Order System accept Purchasing Cards for payment?
If yes, does your Order System provide a self-service means for the customer to track
their order via Internet?
3.9
Will you meet all the requirements for samples and evaluation?
4.2
Are you in the business of providing recycled record storage cartons and animal disposal
boxes and has your company or its principals done so for the past three (3) years?
4.3
Are you an original manufacturer, authorized distributor, or dealer authorized by
manufacturer?
4.4
Have you provided a client list?
4.5
What type of documentation (i.e. published price list, list of previous buyers, etc.) will you
provide to assist the University in its fair price analysis in the event there is only one bidder
responding to the bid?
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
4.6
Do you agree to the minimum order/volume discounts quantity requirements as stated?
4.7
Do you certify that neither your organization nor your principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency?
NO
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
AMENDMENT #1
CONTRACT NO.: 13-5005
PAGE 18 OF 40
ATTACHMENT B: SPECIFICATIONS
LOT 1
Item 1
Style A Record Storage Carton, UW-MDS Stock #3191
Die cut, fold-up corrugated cartons with notched overlapping four-flap cover. Box is all of one piece
construction with an arc-type punch out, fold-back, rounded corner, access hole as per attached
label layout for “A” carton.
Size: 15” x 12” x 10” 10”H x 15”L x 12”W
Stock: 44 ECT, single wall, C-flute, 55# Kraft Test liner
Construction: See attached layout “A” for specific design and dimension
Printing: Printing is to be no more than 10% of blank. Printing block size to be approximately 61/4” x 11” as per attached printing label layout for “A” carton.
Box Label: State owned rubber printing plates for the box label on end on box will be forwarded to
the successful vendor for use or modification. Print the 12” x 10” end of the carton which is opposite
the glued flap end of the carton.
Ownership of Plates: Printing plates will become the property of the State of Wisconsin and shall
be shipped to the MDS at the contractor’s expense within one month of completion of this contract.
Ink: Black
Item 2
Style B Record Storage Carton, UW-MDS Stock #3220
Die cut, fold-up corrugated cartons with attached shoe-box type lid with 2-inch outside overflap. Box
is all of one piece construction with punch out, fold-back, rounded corner, access hole as per
attached label layout for “B” carton.
Size: 15” x 12” x 4-1/2” 4 ½”H x 15”L x 12”W
Stock: C-flute, 42# Kraft liner 32 ECT, single wall, C-flute, 42# Test liner
Construction: See attached layout “B” for specific design and dimension
Printing: Printing is to be no more than 10% of blank. Printing block size to be approximately
3-3/4” x 11” as per attached printing label layout for “B” carton.
Box Label: State owned rubber printing plates for the box label on end on box will be forwarded to
the successful vendor for use or modification. For the “B” print one end of carton so that hinge is on
left side when facing printed end of carton.
LOT 2
Item 3
Animal Disposal Carton, UW-MDS Stock #4357
Full overlap top and bottom with hand holes
Size: 23-1/2”L x 17-1/2”W x 10-7/8”H”
Stock: 200 pound, 32 ECT C-flute, Kraft corrugated
Construction: See attached drawing
Printing: None
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5005
PAGE 21 OF 40
AMENDMENT #1
ATTACHMENT C: ITEMIZED BID LIST
LOT 1 -- RECYCLED RECORD STORAGE CARTONS
ITEM
NUMBER
1.
2.
EST.
ANNUAL
QUANTITY
45,000 ea
500 ea
UW-MDS
STOCK
NUMBER
DESCRIPTION
Record Storage Carton, 15X12”x10”,
275# test, Style A, Eco-Stack III –
recycled 10”H x 15”L x 12”W
Recycled, 44 ECT, Layout A
Record Storage Carton, 4-1/2”x15”x12”,
Style B, 200# Test 4 ½”H x 15”L x
12”W Recycled, 32 ECT, Layout B
BIDDING
MFGR &
STOCK NUMBER
NET UNIT PRICE
PER EACH
EXTENDED TOTAL
PRICE
(QTY X UNIT PRICE)
3191
_____________
$________/ea
$___________
3220
_____________
$________/ea
$___________
LOT 1 TOTAL (Items 1 and 2)
$____________
SEE GENERAL SPECIFICATIONS FOR MINIMUM ORDER SIZE.
List any available volume discounts. Volume discounts will not be considered in bid award. (see Section 4.6)
___________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
All non-listed, related items from manufacturer's catalog or product list are available at ____% discount. The current manufacturer’s catalog/price list is titled
______________________ and is dated _______ and/or numbered ____________. (Attach additional pages as needed to identify all catalog and price lists and
identify on the Itemized Bid List the discounts for each of the catalogs or price lists offered.) If more than one price column exists on the price list, Bidder must
identify which column will be used as the "list price" from which the discount would be applied.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
CONTRACT NO.: 13-5005
PAGE 22 OF 40
AMENDMENT #1
LOT 2 -- RECYCLED ANIMAL DISPOSAL CARTONS
ITEM
NUMBER
EST.
ANNUAL
QUANTITY
3.
2,000 ea
UW-MDS
STOCK
NUMBER
DESCRIPTION
Animal Disposal Cartons, 200# 32 ECT,
C flute, full overlap top and bottom with
handholes. Inner Dimensions: 23-1/4"
long x 17-1/4" wide x 10-7/8" high. Box
when assembled cannot exceed 24" long
x 18" wide x 12" high. No printing on
box.
4357
BIDDING
MFGR &
STOCK NUMBER
_____________
LOT 2 TOTAL (Item 3)
NET UNIT PRICE
PER EACH
$________/ea
EXTENDED TOTAL
PRICE
(QTY X UNIT PRICE)
$____________
$____________
SEE GENERAL SPECIFICATIONS FOR MINIMUM ORDER SIZE.
List any available volume discounts. Volume discounts will not be considered in bid award. (see Section 4.6)
___________________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
All non-listed, related items from manufacturer's catalog or product list are available at ____% discount. The current manufacturer’s catalog/price list is titled
______________________ and is dated _______ and/or numbered ____________. (Attach additional pages as needed to identify all catalog and price lists and
identify on the Itemized Bid List the discounts for each of the catalogs or price lists offered.) If more than one price column exists on the price list, Bidder must
identify which column will be used as the "list price" from which the discount would be applied.
AMENDMENT #1
QUESTIONS AND ANSWERS FOR 13-5005
(RECYCLED RECORD STORAGE CARTONS AND ANIMAL DISPOSAL BOXES)
Q1
Can I get a sample of each of the three items, I just want to be sure we are quoting the same
material. On page 18 item #1 it shows ECT 44 and on the quote sheet page 21 it is showing
Mullen 275 test. Item # 2 shows C flute on page 18 and B-flute on page 21.
A1
Bidders should contact MDS at 608/497-4432 for samples of current items. See changes to Stock for
Items 1, 2, and 3 on pages 18 and to Descriptions for Items 1, 2 and 3 on pages 21 and 22.
Q2
Regarding item Lot 1, Item Number 2: How many out is the cutting die built for? (Bid states
there is existing rotary cutting die-what is the #out on the die?)
A2
The die is a one (1) out rotary cutting die.
Q3
Regarding item Lot 1, Item Number 2: Annual usage is 500 for this item-what is the minimum
quantity that would be released at a time?
A3
Orders for 3220 are based on customer need. We do not stock this item and therefore are unable to
anticipate the quantity per order.