YARRA RANGES PLANNING SCHEME
YARRA RANGES PLANNING SCHEME
Incorporated Document
#
Rochford Wines – Summer Concert Series
Incorporated Document - October 2011.
The land at 878-880 Maroondah Highway, Coldstream.
This document is an incorporated document in the Yarra Ranges Planning
Scheme pursuant to Section 6(2)(j) of the Planning and Environment Act 1987.
INCORPORATED DOCUMENTS – CLAUSE 81 – SCHEDULE
PAGE 1 OF 5
YARRA RANGES PLANNING SCHEME
INTRODUCTION:
This document is an incorporated document in the Schedule to Clause 81 of the Yarra
Ranges Planning Scheme.
Pursuant to Clause 52.03 of the Yarra Ranges Planning Scheme the land identified in this
document may be used for a Place of Assembly in accordance with the specific controls
contained in this document, including the ‘Incorporated Plan’.
If there is any inconsistency between the specific controls and the general provisions of the
Scheme, the specific controls will prevail.
LAND DESCRIPTION
The land at Nos. 878-880 Maroondah Highway, Coldstream in the Shire of Yarra Ranges,
(the land) described as Lot 7 and 8 on Plan of Subdivision LP127612.
This Document Allows:
The use of the subject land at 878-880 Maroondah Highway, Coldstream to be used for a
‘Place of Assembly’ to allow for concerts to be held in accordance with the following:


‘Incorporated Plan’ prepared by John Demos Architects titled Rochford Winery 878 – 880
Maroondarh Highway, Coldstream, Summer Concert Series Site Plan – September 2011
(Drawing # A000.01); and
The conditions of this Incorporated Document, which includes the requirements of the
Event Management Plan and for car and bus parking provision.
THE FOLLOWING CONDITIONS APPLY TO THIS DOCUMENT:
1. The capacity of the concerts must not exceed 10,000 patrons.
2. A maximum of 8 concerts exceeding 3000 patrons are to be held on the subject
land per annual summer concert series. Each annual summer concert series
must run between October and April.
3. Of the 8 concerts allowed, a maximum of 2 concerts are permitted to be held on
Sundays with an attendance that must not exceed 6000 patrons. Sunday
concerts must not be held on long weekends. Gates must be opened early on
Sundays to help alleviate potential traffic problems.
4. No concerts are to be held on Good Friday, ANZAC Day, or Christmas Day.
5. An updated schedule of concerts must be provided to the Responsible Authority
prior to the commencement of each concert season detailing the events, artists,
anticipated patron numbers and opening and closing periods generally in
accordance with the schedules submitted previously.
INCORPORATED DOCUMENTS – CLAUSE 81 – SCHEDULE
PAGE 2 OF 5
YARRA RANGES PLANNING SCHEME
6. Auditing of concerts:
Each event is to be audited by the operator's Function Manager to demonstrate
compliance with conditions of this Incorporated Document, and specifically the
numbers of patrons, hours of operation; compliance with acoustic report, any
amenity issues raised by nearby property owners and net community benefit
from concerts (at end of season). This information is to be submitted to the
responsible authority within one month of the completion of each season of
concerts or is to be made available to the responsibility authority on request.
7. Event management plan:
At least 2 months before the commencement of the season of concerts each
year the applicant shall submit three (3) copies of an Event Management Plan
('the plan') to the responsible authority for written approval. The plan must be
developed in consultation with the responsible authority and other relevant
authorities. The plan must be developed and complied with to the satisfaction of
the responsible authority and will be endorsed to form part of this Incorporated
Document. Copies of the plan must be distributed to all relevant authorities at
least two weeks prior to the commencement of the season of concerts each year.
The Event Management Plan must include the following:
7.1 A site plan generally in accordance with the Incorporated Plan and
demonstrate:
(a) the delineation of all car and bus parking areas including alternative
parking arrangements for car and bus parking should the normal
parking area be too wet;
(b) the location of the stage and all ancillary installations and activities;
(c) sufficient entry points (with internal holding bays) to avoid excessive
congestion on public roads; and
(d) each entry point to be of sufficient width to accommodate two-way
traffic including emergency vehicles.
7.2
An Emergency Management and Fire Prevention Plan (relevant
authorities Country Fire Authority, Victoria Police) to include:
a) contingency plans for emergency situations including but not limited to
 fire, power failure, medical emergencies, etc;
b) provision of (as appropriate) a medical officer, ambulance crew(s) and
St John's ambulance team(s) adequate to cater for the number of
patrons anticipated to attend each concert; and
c) access and egress points to be clearly identified by signs and lighting.
7.3
A Traffic Management Plan (relevant authorities  Vic Roads, Victoria
Police) to include:
a) access routes to and from the site;
b) traffic controls and signing proposed along all roads used for directing
traffic; and
c) direction signs to be professionally painted and include the words "all
tickets sold out' (if applicable).
INCORPORATED DOCUMENTS – CLAUSE 81 – SCHEDULE
PAGE 3 OF 5
YARRA RANGES PLANNING SCHEME
7.4
A Security Plan (relevant authority  Victoria Police) to include:
(a) personnel numbers, management structure, roles, responsibilities,
powers and procedures;
(b) details and frequency of security patrols internal and external to the
property;
(c) treatment and identification of property boundaries;
(d) communication provisions; and
(e) security provisions and protocols for nearby residents and properties.
7.5
A Waste Management Plan to include:
a) waste streams likely to be created on site;
b) management methods for each waste stream; and
c) collection of litter from Crown land of or repair of any damage directly
attributable to the event, to the satisfaction of the responsible
authority.
7.6
A Complaint Management Plan to include:
a) Mechanisms for ensuring complaints which are lodged during concerts
are able to be received and responded to.
b) The 'log' form must include how the complaint was resolved and
complainant details.
7.7
7.8
Evidence of public liability insurance.
Details of each proposed concert (exceeding 3000 patrons) including
dates, hours, and maximum numbers of patrons.
7.9 Free water to be available to patrons.
7.10 Demonstrated net community gain for each event.
7.11 Details of the member composition of the Rochford Wines Stakeholders
Reference Group (RWSRG), when the group will meet and what it will
meet to discuss/action.
7.12 Updating of management plan on a yearly basis to include amended
procedures due to auditing or complaints received.
8. Acoustic report
Noise from events including any music noise associated with the use must at all
times conform with the State Environment Protection Policies SEPP N-2 and
Environmental Noise Assessment Report (Report No. 16096 rep.doc) by Benbow
Environmental, dated September 2006. The events must also adopt the
recommendations arising from the annual noise monitoring reports prepared by
Benbow Environmental.
9. Engineering requirements
8.1
All internal parking areas and vehicular access ways must be maintained
to the satisfaction of the Responsible Authority.
INCORPORATED DOCUMENTS – CLAUSE 81 – SCHEDULE
PAGE 4 OF 5
YARRA RANGES PLANNING SCHEME
8.2
8.3
The parking areas and vehicular access ways must not be obstructed or
made inaccessible to the satisfaction of the Responsible Authority.
All vehicles must enter and exit the site in a forward direction.
10. Notification of Concerts (exceeding 3000 patrons)
9.1
9.2
Two (2) months prior to each annual concert series commencing letters
must be sent to neighbouring properties. The properties to be advised
must be identified within the Event Management Plan. The letter will
advise neighbours of the proposed schedule of concerts (exceeding 3000
patrons) for the forthcoming summer concert series as well as any
changed conditions (e.g. traffic). This will be undertaken in accordance
with the requirements of the Event Management Plan.
One week prior to a scheduled concert (exceeding 3000 patrons), a sign
will be placed on the Hill Road gate notifying the public of the proposed
changed traffic conditions. This will be undertaken in accordance with the
requirements of the Event Management Plan.
11. Amendment of Dates Concerts (exceeding 3000 patrons)
In the event the date of a previously notified concert (exceeding 3000 patrons)
must be canceled and rescheduled to an alternative date due to exceptional
circumstances (e.g. weather), the following procedure must be followed:
(a)
(b)
(c)
(d)
Council will be advised in writing of the alternative date for the rescheduled
concert.
A notice will be placed in the local paper advising of the alternative date
and proposed change of traffic conditions.
Letters must be sent to neighbouring properties. The properties to be
advised must be identified within the Event Management Plan.
One week prior to a rescheduled concert, a sign will be placed on the Hill
Road gate notifying the public of the proposed changed traffic conditions.
12. Car & bus parking requirements
Parking must be provided at a rate of no less than 0.17 car spaces per patron
and no less than 0.025 bus spaces per patron as per the recommendations of
the GTA Consultants Transport and Parking Assessment dated 29 February
2012. These rates are only applicable when the site is being used as a Place of
Assembly.
INCORPORATED DOCUMENTS – CLAUSE 81 – SCHEDULE
PAGE 5 OF 5