Minutes of the Regular Meeting of the Session of Penfield Presbyterian Church
Tuesday, June 16, 2015
Church Front Lawn
Roll Call: Rev. Susan Thaine, Moderator; Elders Tamara Kaniecki (2015); Mindy
Shaffer (2016); John Bacon (2017); Sabrina Renner (2017); Daphne Bruce (2016)
Attendees: Doug Fox, Clerk of Session
Guests: Victor Ritze, Church Treasurer
Excused: Melanie Easter (2015)
Absent: Suzanne Feather (2017)
Opening Prayer: The meeting was opened at 6:50 PM with worship and prayer led by
Rev. Susan Thaine, including communion on the front lawn. Those present also shared
joys and concerns.
Omnibus Motion:
It was moved and seconded that the following be considered as an omnibus motion:
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Declare Quorum
Approval of Session Meeting Minutes of 5/26/15
Approval of Agenda
Receive Reports from
 Deacon's Communion Report for June 7, 2015
 PPELC FYI Report
 Deacon's minutes - June 9, 2015
 Pastor's reports for March and April, 2015
With opportunity for items to be lifted out for discussion and none were, Session VOTED
to approve the Omnibus motion.
NOTES ON FINANCIAL STATEMENTS – May 2015
CHURCH INCOME:
Pledge receipts for year-to-date totaled $71,404 and are under budget by ($851). PPELC
has contributed $12,840 for its share of property-related expenses Total church income
was $95,398 and is under budget by ($582).
CHURCH EXPENSES:
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Minutes of the Regular Meeting of the Session of Penfield Presbyterian Church
Tuesday, June 16, 2015
Church Front Lawn
Church expenses totaled YTD $96,156 and were favorable to budget by $10,482.
Property expenses continue to be lower than budgeted by $6,631. The Utility expenses
are under budget by $3,199. We also are under budget on interior and exterior repairs.
CHURCH SUMMARY:
The Church Operating Fund (General Fund) recorded a net loss YTD of ($758). This was
favorable to the budgeted loss of ($10,658) by $9,900.
BUILDING FUND:
The Dedicated Cash-Building Fund has a balance of $4,795.
EARLY LEARNING CENTER:
The Early Learning Center realized a net profit YTD of $31,217 as total income of
$214,782 exceeded total expenses of $183,565.
BALANCE SHEET—Balances as of 05/31/15:
Retained Earnings
Net Income (Loss)
$76,133
31,766
Ministry Focus of the Month: Church Treasurer
The following topics were discussed:
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Session would like to have monthly financial statements reflect how much
of each budget line remains, on a percentage basis.
On a positive note, we are tracking well on pledges received
There was some confusion regarding the budget lines for Choir Director
and Church Organist. Victor will look into that issue.
The various aspects of the church's Mission commitment were discussed.
Other Business:
The Early Learning Center (ELC) has provided Session with two quotes on new
carpet for the Big Room, a.k.a. Multi-purpose Room. The ELC Board has
proposed a 75%/25% split between the ELC and the church. This will result in
the church needing to come up with approximately $2,150 for its share of the cost
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Minutes of the Regular Meeting of the Session of Penfield Presbyterian Church
Tuesday, June 16, 2015
Church Front Lawn
of installation. Session Elders discussed options on where the money will come
from to make this happen. No decision on a funding source was made. It was
suggested that the flooring vendor who has a low bid for the Sanctuary hallway
resurfacing be given an opportunity to provide a quote with the hopes of a better
price as a package deal for two projects.
Session Elders discussed ideas for fundraising for our Mission commitment,
included in the 2015 budget. Some ideas included the selling of gift cards around
the holidays, a food truck & art show combination and a trunk sale (selling
household items from the trunk of your car). No specific decision was made, but
Session Elders were asked to formalize ideas for discussion at the July 21, 2015
Session meeting.
Baptism:
A baptism of Parker Waasdorp took place on Sunday, June 14, 2015 in the
Sanctuary of Penfield Presbyterian Church. Parker is the son of Phillip and
Amber Waasdorp. The baptism was officiated by Rev. Susan Thaine and Rev.
Ann Waasdorp, Parker's grandmother.
Action Items:
Elder John Bacon introduced the Property Committee's proposed action items
regarding resurfacing the floor in the hallway behind the Sanctuary, which is
deteriorating and sealing & striping all the church's parking lots. A sample of the
proposed flooring was reviewed.
Motion: Based upon the recommendation of the Property Committee, it should
proceed with having the hallway floor resurfaced. The installation will include
installation of 12 x 24 laminate tiles over the existing linoleum tiles, replace vinyl
cove base and make a smooth transition to the foyer floor for a cost of $4,376.40.
The funding will come from the Building Fund, with remaining funds from the
church reserve fund.
Session VOTED to approve the motion.
Motion: Based upon the recommendation of the Property Committee, it should
proceed with having all parking lots sealed and striped as soon as practical. The
work will be performed by Super Seal Sealcoating, LLC for a total cost of $7,150.
The funding will come from the church reserve fund.
Session VOTED to approve the motion.
Elders present discussed the need to reimburse the church reserve fund for the
above three projects that were not included in the 2015 budget.
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Minutes of the Regular Meeting of the Session of Penfield Presbyterian Church
Tuesday, June 16, 2015
Church Front Lawn
Motion: It was moved and seconded that a capital campaign will begin
immediately with the goal of raising $15,000 to reimburse the church reserve
fund for the sealing and striping of all parking lots, resurfacing the floor in the
Sanctuary hallway and the church's share of the cost of new carpeting in the Big
Room/Multi-purpose Room. Communication of this to the congregation shall also
commence immediately.
Session VOTED to approve the motion.
Session has received a letter, dated June 6, 2015, from Robert and Dorothy
Phipps, requesting to be removed from the church membership rolls.
Motion: It was moved and seconded that with great sadness and great
appreciation for their contributions over many years, Session authorizes the
removal of Robert and Dorothy Phipps from the church membership rolls.
Session VOTED to approve the motion.
Order of the Day
The Administration and Personnel Ministry Team submitted a Session Action
Request to rule on a conflict with the current position of Custodian. The
Personnel Policy states that before a church member is offered employment, the
position must first be offered to the general public. It was noted that the current
Custodian was initially hired by contract, which does not create a policy conflict,
but later was added as a staff member, thereby creating the conflict. It was also
noted that everyone is very happy with the work being done. Session approved
the Position Description for Custodian at its May 26, 2015 meeting.
Motion: Session hereby grants a waiver from the Personnel Policy to permit the
current Custodian to remain a paid staff member, without the need to advertise
the position to the general public.
Session VOTED to approve the motion.
A motion was made and seconded that the meeting be adjourned and closed with prayer
by Rev. Susan Thaine. Session VOTED to approve the motion. The meeting was closed
with prayer at 8:58 PM.
Attested by: Doug Fox, Clerk of Session
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