POWELL BUTTE COMMUNITY CHARTER SCHOOL
Minutes of the
December 7, 2010 Special Board Meeting
Board Members Present:
Brad Olson, Vice Chair
Sarah Marsh, Secretary
Francis DeRoest
Staff Present:
D.C. Lundy, Principal
Marilyn Applegate, Office Manager/ Board Assistant
Others Present:
Kathy Eby
BUSINESS
Ted Lyster
John Morgan
Casey McKinnon
AGENDA
DISCUSSION
Call to Order
Vice Chair, Brad Olson, called the meeting to order at
6:10 PM.
Changes to Agenda
Public Comment
No changes were presented.
Kathy Eby, Friends of Powell Butte, reported that the
school Christmas program and bazaar are progressing
nicely. She distributed a letter from “Friends” that
will be sent home tomorrow informing parents of the
bazaar. The bazaar will be held in the cafeteria.
Consent Agenda
Francis moved, Sarah seconded to approve the minutes
of the October 28, 2010, and November 18, 2010
regular meetings and the special meetings held on
November 11, 2010 and November 13, 2010 with the
following changes:
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ACTION
Approved minutes will be
posted to the website
tomorrow.
November 18, 2010 – Item: IRS 990 change “502”
to “501” and Principal’s Report change “three”
kindergarten students to “one”; the PA system
order was “modified”.
Motion passed.
Old
Purchase of CCSD
Kitchen Equipment
D.C. reported the school district received a salvage
quote for the dishwasher, convection oven, stove, prep
sink, and walk-in cooler for $3500. The district has
extended the offer to PBCCS for this amount. The
board discussed the pros and cons of proceeding with
the purchase as well as how the expense would be
allocated from the budget.
Sarah moved, Francis
seconded, to purchase the
equipment with $3,000
coming from ODE grant funds
and $500 from the donation
account. Motion passed
unanimously.
All equipment will be tagged
as purchased with grant
funds except the cooler,
which will be tagged as
purchased with donated
funds.
Budget
A budget reflecting fund accounts and year-to-date
Board of Directors Meeting
Page 2
expenditures and balance for the general fund, ODE
Grant, revenue, and Donation accounts was distributed
to the board for their review.
Principal Search
New
Computer Lab
Four applications for the principal position were
received by COB, December 3, 2010. John took the
application files and will review to ensure completeness
and conduct initial interviews with the candidates.
Brad reported $19,000 in computers and supporting
equipment has been purchased and received. He has
been busy setting up the lab and installing equipment.
A few items are yet to be purchased, including a
printer, additional power strips, and anti-virus
software.
D.C. shared he is putting in for a grant to purchase
new computer tables, which will enhance the
configuration for a better learning environment.
OSBA Training
Appointment of New
Board Members
The board has three hours of OSBA training
remaining. It was suggested to schedule a work
session for the training in January.
Francis will contact OSBA to
schedule a time for the
training.
The governance committee will convene to review
applicants to replace Lynn Lundquist, whose term
expires, 12/10. The committee will have a
recommendation for the board’s consideration at the
December 21, 2010 meeting.
The board will vote on new officers at the January,
2011 meeting.
Principal’s Report
D.C. reported on the following:
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Mary Turner, PBE’s computer teacher, has
agreed to be our site test coordinator on a
contractual basis.
Peter Miller, HDESD, conducted his first site
visit November 30th. His second visit, December
14th, will focus on the teacher’s yearly
instructional plan.
A log book needs to be maintained for all
watershed class projects
A log book needs to be maintained for all bus
activity.
D.C. requested January 4 and 5 be designated as
staff in-service days vs. instructional days.
Staff will use these days to develop school-wide
policies and procedures.
The district is anticipating we will experience
15% lost ADM revenue for 2010-11 school year.
Margaret Bates, Office of Educ. Improvement &
Sarah moved, Ted seconded
to change official calendar to
reflect January 4 & 5 as inservice days. Motion passed.
Board of Directors Meeting
Page 3
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Adjourn
Innovation, conducted the ODE charter school
audit December 3rd. We learned we do not need
policies on student suspension, transportation,
and grants. We may cap class size if a board
policy so states. Without a policy, we must offer
a split class. A public lottery policy must also be
in place specifically indicating our process when
applications exceed our authorized school limit.
In-district students and out-of district students
already enrolled shall have priority.
Mona Boyd has conducted one session and
another will be conducted tomorrow to assist
teachers in the RTI (Response to Intervention)
process.
Modifications to the bell schedule will be
proposed to staff.
D.C. proposed hiring a half-time aide (9:30 – 1:30)
to cover all recesses as a safety precaution.
Teachers would then be in the cafeteria to
monitor their students; they would have an
opportunity for a duty-free 30 –minute lunch
break as well. This will be an agenda item at the
next meeting and a budget will reflect
compensation. This position will be included in
the 2010-11 budget as well.
Francis moved, John seconded, to adjourn the meeting
at 8:20 pm. Motion passed.
Respectfully Submitted:
Approved by:
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Board Executive Assistant
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Board Chair