Hackney WickED Art Festival 2014 – 1st-3rd August 2014
Pop-up Venue/Events Risk Assessment
Template to be filled in by each participating artist/venue.
Please Tick (or 'X') each activity that applies to you, add any additional controls that you have in place.
Please add any additional assessable activities you are planning.
This Risk Assessment must be filled in as part of the HWAF 2014 submissions process and will form part of the overall Hackney WickED Art
Festival Risk Assessment.
Artists and venues who do not submit this Risk Assessment, along with accompanying documents, will be unable to open as part of the
festival. The Production Management Team, who have been employed by Hackney WickED CIC to carry out all H&S procedures for HWAF
2014, will need to do a full studio, gallery and pop up spaces inspection on either Thursday 31st July or Friday 1st August before signing off on
each artists submission.
Open Studios, Galleries, and other Pop-up Spaces will need to submit a copy of their Public Liability Insurance with this Risk Assessment.
This Risk Assessment is only valid for the event specified above. It may be passed on to contractors, venue managers, enforcing authorities and any
other persons who are impacted by, or have powers over, the activities outlined in this documentation. Please communicate any adjustments or accidents
to the production management team to ensure that the risk assessment document is updated.
Most risks can be reduced by good housekeeping and it is everyones responsibility to do this.
The term 'hazard' means activity or equipment that has the potential to cause harm.
The term 'risk' refers to the probability (or likelihood) of that harm happening and the severity of the consequences. The extent of the risk should also
take into account the number of people exposed to the harm.
This risk assessment gives only the Residual risks. The Residual Risk is the remaining level once the proposed control measure are applied.
RISK MATRIX
Severity
RISK RATING
1-2 = Low Risk
3-4 = Medium risk
6-9 = High Risk
1
Likelihood
S x L = R Low = 1
Med = 2
High = 3
Low = 1 1
2
3
Med = 2 2
4
6
High = 3 3
6
9
No action but continue to monitor
Seek to further reduce risk
Action required to reduce risk
Severity
Other injury or illness
Injury/illness causing short term disability
Fatal/major injury causing long term disability
Hackney WickED Art Festival 2014
Likelihood
Very seldom/never
Reasonably Likely
Certain/near certain
Pop-up Venue/Event Risk Assessment
Artist's / Pop Up space Name:
Address:
Contents
1.
2.
3.
4.
5.
2
Page
Internal Activities and Public Spaces
Catering and Trading
Noise Management
Emergency Plan
Check List and Sign Off
…................................................... 3
…................................................... 5
…................................................... 7
…................................................... 8
…................................................... 9
Hackney WickED Art Festival 2014
Pop-up Venue/Event Risk Assessment
1. Internal Activities and Public Spaces
'X' if
applic
able
Hazard
Control Measures
Who
affected
Falling Objects:
Artist,
stewards
Sculptures, stored objects, and
paintings, performance,
Members
etc
of the
public
Use of Electrical
Equipment:
Electrical Shocks and
Burns
Further
Action/information
S
L
R
1
1. Ensure adequate chains or fixings have been used to
secure loads to ceiling or walls.
2. An invigilator to be present at all times to guard areas
and over see public welfare.
3. Audience exclusion areas to be clearly marked if artwork,
objects or activities are deemed unsafe to be too close to.
1
L
2
1
L
2
1. Good house keeping with regard to trailing cables. All
cables to be installed so as to not obstruct gangways, door
ways, fire exits or cause trip hazards.
2. Cable ramp, matt or other suitable covering to be used to
'tidy' cables in public areas.
3. Cables can be 'flown' over head as long as they are done
so safely and securely.
1
L
Cables secured with
appropriate tape, cable
ties or safety chains in
routes that do not go
around sharp corners or
near to heat sources.
Artist and 1. Visual inspection of cables and appliances before use.
Stewards 2. Domestic Sockets will not be overloaded.
3.All equipment to be powered down at end of day.
4. Power tools to be locked away prior to public opening.
5. Suitable fire fighting equipment at both source and
termination point.
Adequate signage,
barriers and stewards to
be in place if it is
necessary to create an
exclusion zone around
certain art work or
activities.
Distribution of Power
Cables and Control
Cables:
Electric shock, burns, fire,
tripping
Artist,
stewards
and
members
of the
public
Medical Provisions:
Members 1. Ensure a first aid kit is within easy reach of the studio.
of the
2. Use clear signage to indicate a First Aid kit location
public
2
1
L
It may be possible that
studio's on a single floor
can share provisions but
this must be clearly
stated in this risk
assessment
Event
1. Crowd density monitored by artists and stewards.
attendees 2. Artist/stewards in place to prevent over capacity being
reached in each studio.
1
2
L
As part of this risk
assessment please
indicate the capacity of
your space.
Insufficient/inadequate
provisions in place
Overcrowding / Crowd
Management:
Consequence of popular
3
Residual
Risk: SxL=R
Hackney WickED Art Festival 2014
Pop-up Venue/Event Risk Assessment
activities
General Slips and Trips:
Injury from falls, trips,
unsafe stacking and/or
collision
Public Corridors:
Blocked walkways, exits,
doorways, restricted
access, poor visibility.
4
Artist,
stewards
and
members
of the
public
1. All obstructions in public thoroughfares to be removed as 1
far as possible. If unable to be removed fully then actions to
highlight the visibility of the obstruction should be put in
place.
2. All cabling and other such trip hazards should be flown or
cable-ramped.
3. Unused boxed, crates, cases, etc to be stored back stage
or in the production bone yard.
4. Artists and stewards to be vigilant for hazards at all times
and report any issues.
1
L
1
2
L
Members 1. Keep public access ways clear of slips, trip and falling
of the
objects and reduce pinch points.
public
2. Have clear signage for exits, studios, fire extinguishers,
first aid, evacuation point and toilets.
3. Mark private studios or doors of restricted access as
'PRIVATE'.
4. Ensure adequate lighting at all times of the day.
Hackney WickED Art Festival 2014
Artists are to treat the
areas outside their
personal studios with the
same good
housekeeping as inside,
after all they are inviting
the public in to visit their
space, therefore it is
legally their responsibility
to oversee this space
too.
Pop-up Venue/Event Risk Assessment
2. Catering and Trading
'X' if
applic
able
Hazard
Use of Electrical
Equipment, inc Cable
Runs:
Fire and electric shock
Trip hazards
LPG:
Fire and explosion
Cooking Fire and Heat
Sources:
Fire and burns
Waste Storage:
Obstruction, health and
hygiene
Food Hygiene:
food poisoning
5
Who affected Control Measures
Residual
Risk: SxL=R
S
L
R
Event staff,
contractors,
members of
the public and
event
attendees
1. Limit number of stalls to connect to mains power.
2. Electrical equipment to be certified as appropriate,
PAT compliant and checked prior to use.
3. Minimum number of cable runs to be used. If in
public areas suitable cable covers to be used.
1
1
L
Event staff,
contractors,
members of
the public and
event
attendees
1 LPG to be limited to one spare cylinder per one in
use.
2. Spare cylinders to be kept in a locked cage away
from any other activities and the public.
3. Concession venders to submit certification of gas
installation and recent checks.
4. Staff to be competent and trained
2
1
L
Event staff,
contractors,
members of
the public and
event
attendees
2
1. Fire fighting equipment must be supplied by
caterers. Additional units can be requested from
production in advance.
2. A heat source of any description (candy floss
machine, boiler, grills, etc) should have a shield/barrier
to prevent contact with a third party.
1
L
Event staff,
contractors,
members of
the public and
event
attendees
1. Refuse must not be allowed to obstruct walkways or 1
become a trip hazard.
2. All food waste to be disposed of in sealed bags or
containers.
3. Waste oil to be disposed of in appropriate ways by
the vendors. Do not use domestic water drainage or
the canal.
1
L
Event staff,
contractors,
and event
attendees
1. All caterers to be compliant with Food Safety
(General Food Hygiene) Regulations 1995 to include
risk assessments and HACCP or similar
2
1
L
Hackney WickED Art Festival 2014
Further
Action/information
McGrath skip to be
located in a nearby
position. This will be
arrange on the site map
and communicated to all
vendors prior to event
start.
Pop-up Venue/Event Risk Assessment
Glass Containers:
Breakages, litter, injury
Spilt Oil (Vehicles,
Generators, etc):
Event staff,
contractors,
and event
attendees
1. All event caterers /traders to be informed of a no
glass policy.
2. Site volunteers on hand to clean up any breakages
instantly. Security or stewards to keep area clear of
public until they commence clean up.
2
1
L
Event
attendees
1. All spillages of oil, fuel and other such substances to 1
be reported immediately and cleared up using
appropriate methods.
1
L
Spill Kit to be provider by
traders using oil.
Environmental pollution,
fire hazard, slip hazard.
6
Hackney WickED Art Festival 2014
Pop-up Venue/Event Risk Assessment
3. Noise Management
'X' if
applicable
Hazard
PA Sound System:
Hearing damage,
disturbance to
neighbours
Crowd Noise:
Disturbance to
neighbours
7
Who affected
Event attendees,
local residents
Control Measures
Residual
Risk: SxL=R
S
L
R
1. If noise is expected to exceed 80dB appropriate 1
signage used.
2. Appropriate hearing protection to be available.
3. Noise levels to be monitored with appropriate db
measuring equipment.
4. Speaker orientated in a way to reduce nuisance
to public and local residents if possible.
5. Do a listening check at nearest residencial
property to ensure no sound is audiable.
6. Regulated events to end when the license ends.
2
L
1
2
L
1. Signage will be used to inform the public that
they are expected to leave the area quietly and
respect the neighbours.
Hackney WickED Art Festival 2014
Further
Action/information
Pop-up Venue/Event Risk Assessment
4. Emergency Plans
'X' if
applicable
Hazard
Emergencies:
Hazards from need to
evacuate
Fire:
Burns, scolds, panic
Fire Exits:
unclear directions,
confusion
8
Who
affected
Control Measures
Residual
Risk: SxL=R
Further
Action/information
S
L
R
Artists,
stewards
and studio
visitors
1. An evacuation plan and emergency meeting points to be 2
arranged in advanced and located on clear signage.
2. All helpers, stewards and invigilators to be briefed on
evac locations and to assist public in a calm and orderly
fashion.
1
L
Please send details of
this to the Production
Management Team
Artists,
stewards
and studio
visitors
1. Fire extinguishers to be located in a clearly marked and 2
sensible place within each studio.
2. Only tackle small, infant fires, do not attempt to fight
large fires.
3. Clear the building quickly and calmly, alerting everyone
else in the build to the situation.
4. Call the emergency services and then tell the production
Management Team and Security that you have done this.
1
L
Each space will be given
communication
instructions for the
festival during their
studio checks and risk
assessment sign off
Studio
visitors
1. Fire exits to be kept clear at all times.
2. Clear fire exit signs to be in place.
3. Do not use the lift in an emergency.
2
1
L
Discuss procedures to
evacuate disabled
visitors together should
you not be able to use
the lifts.
Hackney WickED Art Festival 2014
Pop-up Venue/Event Risk Assessment
5. Check List and Sign Off
1.
I am submitting a copy of my PLI certificate with this Risk assessment
__________________________
2.
I have complied with all relevant actions in this document
___________________________
3.
I have the necessary fire extinguishers in my studio/venue
__________________________
4.
I know and have communicated my evacuation point
___________________________
5.
I have the number for the local emergency services in my phone
___________________________
6.
The audience capacity for my studio/venue is ________________
7.
I have printed out and displayed the following signage:
Fire Exit
Public Exits
Toilets
First Aid
Evacuation Point
Noise Levels (if app)
___
___
___
___
___
___
Signed by
Artists:
___________________________ Production Management Team:
___________________________
Address: __________________________________________________________________________________________
9
Hackney WickED Art Festival 2014
Pop-up Venue/Event Risk Assessment
Date:
10
Hackney WickED Art Festival 2014
Pop-up Venue/Event Risk Assessment