Official files and personal data
Charter (Art.)
Staff Regulations (sreg)
Staff Rules (sr)
SGB and AI
Annual inspection of Official Status file
ST/AI/108
Adverse material, filing of in personnel records
ST/AI/292
Notification/Obligation of staff member to
supply information
sr 1.5
Nationality
sr 4.3
ST/AI/2010/2
Rectification of date of birth and
other personal data
ST/AI/2010/2
sr 1.2 (g)
Responsibilities of departments and offices in
connection with official records
click here
click here
Date of birth (DOB)
Responsibilities of staff in connection with
official records
IC and
Task Tools
click here
ST/SGB/2007/5,
Section 3,
ST/SGB/2012/3
ST/SGB/2007/5,
Section 4
ST/SGB/2012/3
ST/SGB/2007/5,
Section 6
Electronic records
Personal emergency contact information
Post-employment restrictions
click here
sreg 1.2 (i) (m)
ST/SGB/2006/15
sr 1.2 (n)
Disposition of the documents of the
Independent Inquiry Committee into the United
Nations Oil-for-Food Programme
ST/SGB/2006/16
Information sensitivity, classification and
handling
ST/SGB/2007/6,
ST/SGB/2012/3
Record-keeping and the management of United
Nations archives
ST/SGB/2007/5,
ST/SGB/2012/3
Records of the United Nations Compensation
Commission
ST/SGB/2007/10
Records and archives of the United Nations
Monitoring, Verification and Inspection
Commission (UNMOVIC)
ST/SGB/2009/12
Staff members with disabilities
ST/SGB/2014/3
and Amend.1,
Amend.2, Amend.3
and Amend.4
RELATED Status, basic rights and duties
Dependency status and benefits
Disciplinary (Intentional tampering with official records/files is a specific instance of prohibited conduct)
IC and Task Tools:
Official files and personal data
ST/IC/2003/64
Personal emergency contact information
DESA.6 – Form
Request for Personnel files
P.2 – Form
Designation, change or revocation of beneficiary
P.2A – Form
Designation, change or revocation of beneficiary – For Non-UN Staff
P.50 – Form
Certificate of employment
P.180 – Form
Personnel files cross reference sheet
P.198 – Form
Request for personnel files
P.282 - Form
Authorization to withdraw Personnel files
P.283 – Form
Personnel records file closure form
P.313 – Form
Request for Clearance of Staff Designated to Performing Significant Functions
in the Management of Financial, Human and Physical Resources under
Provisions of ST/SGB/2005/7
IMIS desk procedures
Personnel  Personnel Administration  Person profile
Personnel  Personnel Administration  Staff member profile
Back