I:
Title:
Division:
Location:
Schedule:
ASSISTANT DIRECTOR OF UNDERGRADUATE ADMISSION
BS
Department: Office of Undergraduate Admission
Admission House, Gorham Campus
Monday – Friday, 8:00 am to 4:30pm, weekend and evening hours
required, six to ten weeks of travel required
Organizational Relationships:
Reports to: Senior Associate Director of Undergraduate Admission
Supervises: Graduate Assistant, Student Employees, Alumni Volunteers
Coordinates with: Primarily with students and families, high school guidance
counselors, Office of Undergraduate Admission staff, and all
departments within the University.
II:
Statement of the Job
Educate incoming first year, transfers, parents, and counselors about the University of Southern
Maine and the overall college selection, application, and admissions process. Responsible for
all aspects and phases of college admission including recruitment, counseling, advising, and
evaluation of prospective students and applicants. In particular, this position will be responsible
for management of the Campus Tour Program, the Alumni Program, and assisting with the
coordination and administration of merit and donor scholarship programs.
III:
Essential Functions
A. Specialized Programming and Duties
1.
Coordinate and manage the Campus Tour Program, including daily tours; large group
Special Campus Visits; MELMAC tours, tours at on-campus events such as Open
House, Friday Campus Visit Days, Saturday Information Sessions, and Accepted
Student Days. This position is completely responsible for the hiring, training,
supervision, organization, and daily management of student tour guides. This position
also keeps current the Self-Guided Tour booklets in print, on the web, and on Facebook.
2.
Coordinate and manage the Alumni Program. This includes the hiring, training,
scheduling, and supervision of alumni volunteers. Work with the Associate Director of
Admission responsible for travel recruitment.
3.
Assist with the oversight, coordination, and administration of USM’s merit and donor
scholarship programs, including the crafting of scholarship criteria and policy,
monitoring the awarding of new recipients, implementing a coherent and customized
communication sequence, and devising effective external/public relations campaign.
4.
Responsible for training and supervision of Portland student office workers.
B. General Duties:
1.
Work effectively with the Dean of Undergraduate Admission and the
Senior Associate Director of Undergraduate Admission by participating as a member of
a profession admission team to design, develop, and implement successful marketing
and recruitment strategies and plans.
2.
Successfully manage assigned primary and secondary geographic territories by assisting
with the planning and implementing of marketing and recruitment activities in each of
these areas. This will include extensive overnight travel that may often require being
away from home for extended periods ranging from days to weeks at a time.
3.
Effectively counsel and interview prospective first year and transfer students from both
traditional and non-traditional aged populations.
4.
Conduct detailed evaluations of applicants seeking admission to the University which
will ultimately determine the admission decision.
5.
Conduct extensive telemarketing and telephone contact with students, families, and
counselors.
6.
Participate in the organization and execution of all on campus visitation programming
(Open House, Accepted Students Days, visitation days, etc.).
7.
Maximize opportunities for students, parents, and counselors regarding the college
admission process and access to the university.
8.
Participate fully in Office of Undergraduate Admission staff meetings and retreats.
9.
Perform other duties as assigned by the Senior Associate Director.
10.
Hold office hours in the Portland Undergraduate Admission office on a rotating basis.
C. Travel and Recruitment
1.
Visit high schools, two year colleges, and multi-cultural agencies to educate students
and counselors about the University.
2.
Interview students during off campus recruiting trips.
3.
Meet with local alumni during off campus recruiting trips.
4.
Represent the University at organized off campus recruiting events – such as college
nights, national and regional college fairs and mini fair days.
5.
Planning and scheduling, and presenting at off campus guidance events (breakfasts,
dinners, and association meetings).
IV:
Marginal Functions
Serve on College and University Committees as appropriate.
V:
Supervisory Responsibilities
Supervise one graduate assistant, 20-30 student employees, and varying numbers of alumni
volunteers.
VI:
Budget Responsibilities
Coordinate budget for Tour Program and Alumni Program with the Assistant to the Dean and
the Dean.
Coordinate budget for merit scholarships with the lead scholarship coordinator, the Assistant to
the Dean and the Dean.
VII:
Public/Professional Activities
Demonstrate a commitment to one’s own personal and professional growth and development
by taking an active role in in-service training as well as other professional, educational
conferences, meetings, and opportunities.
VIII: Internal/External Contacts
1. Internal Contacts (USM): Works closely with all departments throughout the University.
Special liaisons will be expected with particular offices, faculty, or departments.
2. External Contacts: Develops and maintains positive professional relationships, as appropriate
to assist with students, regional and national guidance counseling staff, regional adult education
staff, regional (UMS and New England), national college/university personnel, and alumni.
Develops and maintains professional relationships with national and regional higher education
marketing strategies.
IX:
Knowledge, Skills, and Abilities
Knowledge and experience in higher education administration and college and university
admission; in depth understanding of the college admission process and the factors involved in
making admission decisions. The position requires special sensitivity to the needs of all
individuals regardless of race, color, ethnicity, sexual orientation, gender, religion, or country
of origin. Excellent written and oral communication, presentation, and interpersonal and
organizational skills. The individual must be effective at working independently and as a
member of a team. The position requires extended hours including evenings and weekends,
during various time periods. Ability to lift and transport moderately heavy loads. Possess an
attitude that fosters a respectful, non-threatening workplace environment.
X:
Qualifications
Required:
Bachelor’s degree required from a regionally accredited higher education
institution. An eagerness to travel and willingness to spend time away from
home. Must maintain a valid driver’s license.
Preferred:
Three to five years previous experience in college admission. Master’s degree
preferred.
For Office Use Only:
Approved Date:
Job Family:
Salary band:
Unit:
Job #:
Employee:
Position #:
Revised: 4/2012
19
103
UMPSA
2601
TBD
00020222