MINUTES
ST. WILLIAM/ST. JOHN PASTORAL COUNCIL
DUE TO THE HOLIDAYS THERE WAS NO MEETING IN
NOVEMBER, 2014.
NEXT MEETING JANUARY 28, 2015 6:30 p.m.
MINUTES
ST. WILLIAM/ST. JOHN PASTORAL COUNCIL
DECEMBER 3, 2014
The regular monthly meeting of the St. William/St. John
Parish Pastoral Council was held on December 3, 2014 at
St. William Church, Donnelly Hall, Williamstown, KY at 6:30 p.m.
Deacon Mike Lyman called the meeting to order.
Members Present: Father Hils, David Rose, Cathy
Rose, Amy Gutman, Paul Merz, Gayle Gillen, Mike Lyman and [Kathy
McDonough(ex-officio) Diane Pettit (ex officio)].
Members Absent:, Stephen Bates, Sue Guenther, Donna Schulcz,
John Vrolijk, Judith Kirk
Deacon Mike opened the meeting with prayer.
Mike called for approval of the Minutes from last meeting.
There being one correction Paul moved, Dave seconded, Minutes
approved as corrected.
Old Business
A. St. John Pews – Dave and Cathy Rose reported that the fabric
is in and they will go get it tomorrow in Lexington. They will
work on getting the pews done.
B. Chicken dinner $150 on this
Mike reported that we made approximately
Open Issues
A. Spiritual - Kathy reported that she and donna are working
on taking out the children ages 4-7 during the readings and
Homily. Hope to start in January, 2015. Fr. Hils and Kathy
will compose a letter to send out and also post in bulletin.
Kathy reported that CCD is going well, 3 new families.
Working on a Christmas play for Christmas Eve at 4:45 p.m.
Shara is working on a children’s choir for mass at 5:30 p.m.
Fr. Hils advised that there would be a Midnight Mass and a
mass on Christmas Day at St. John only.
Deacon Mike advised that the Spirituality Series is well
attended with 8-10 people. Cindy Nalle is presenting this
series.
C. Constitution - Deacon Mike advised that we do not need a
constitution so that is dropped from our agendas.
D. St. William Feast Day - the date is January 10, this is a
Saturday this year. Kathy and Cindy are planning a meal after
the mass of chili.
E. St. John gun Safe – Dave reported that a safe was bought at
Dicks. He will have Pete’s Safe move it and install it. He
said it was 29” wide, 25” deed and 5’ tall. It has a
combination lock on it. It will perhaps be bolted to floor and
wall.
Fr. Hils raised a question on water availability at
St. John in case of a fire. Paul advised tanker trucks would be
sent out. Discussion followed on insurance coverage. Mike will
check into that for replacement coverage.
New Business
Paul raised a discussion on a Men’s Retreat. Getting a speaker
and providing food were discussed. Fr. Hils was in favor of
trying to get one started. Getting a local speaker or priest
would be most cost efficient. Mike advised he has done one in
the past. Knights of Columbus would like to come and form a
round table here so that would lead into a men’s group.
Fr. Hils stated it would entail a nice lunch, coffee, video
presentation, perhaps a holy hour and confession. Paul agreed
to look into getting this started. He will work on a
questionnaire as to interest, time, date, etc. and review with
Fr. Hils. He will report back at next meeting.
Amy raised a discussion on Donut Sunday.
resume the 4th Sunday of January, 2015.
It was agreed we would
Question raised on solar lights on US 25 at our sign. They are
not work and not bright enough to light up the sign. Reflective
signs were discussed. Not sure if would need approval. Diane
will look into this and report back next meeting.
Dave raised a discussion on a gathering space for St. John since
the old facility was torn down. Fr. Hils questioned if there
were enough people to warrant a building. Approximately 31
people attend mass on Sunday. He also stated that there is
maintenance needed at St. John. Outside windows need painted,
interior needs painted, foundation needs a little work, front
door needs refinished, etc.
Next Meeting The next meeting would be set for Wednesday,
January 28, 2015. The time will be 6:30 p.m.
Paul moved to adjourn, seconded by Fr. Hils,
Meeting adjourned.
motion carried.
Respectfully Submitted,
Diane Pettit, Recording Secretary
NEXT MEETING FEBRUARY 25, 2015 6:30 p.m.
MINUTES
ST. WILLIAM/ST. JOHN PASTORAL COUNCIL
JANUARY 28, 2015
The regular monthly meeting of the St. William/St. John
Parish Pastoral Council was held on January 28, 2015 at
St. William Church, Donnelly Hall, Williamstown, KY at 6:30 p.m.
Stephen Bates called the meeting to order.
Members Present: Father Hils, Stephen Bates, David Rose,
Cathy Rose, Paul Merz, Donna Schulcz, Mike Lyman and [Kathy
McDonough(ex-officio) Diane Pettit (ex officio)].
Members Absent:, Amy Gutman, Sue Guenther, Gayle Gillen,
John Vrolijk, Judith Kirk
Fr. Hils opened the meeting with prayer.
Stephen called for approval of the Minutes from last meeting.
There being no corrections Paul moved, Cathy seconded, Minutes
approved as submitted.
Old Business
A. St. John Pews – Dave and Cathy Rose reported that they have
finished the pew cushions and will take them to St. Johns. The
cost was $87.33 a pew.
B. St. John safe was very pleased.
it has been installed.
Fr. Hils stated he
C. U.S. Hwy 25 sign/lights – Diane did not have anything to
report at this time. Tabled to next meeting.
D. St. William Feast Day well attended.
Everything went very well.
Very
Open Issues
A.
Spiritual – Kathy stated CCD was going very well.
Children’s liturgy for 4-7 year olds doing very well as well
First Penance is set for February 21
Youth Group – Deacon Mike advised that Sarah Campbell will
Resign as of February 1 due to personal reasons. She has
been doing the Youth Group for eleven (11) years. This
year there is poor attendance so we will disband for this
year. We will meet in the spring with parents of those
eligible for youth group net year and look for a new youth
minister.
B. Financial Review – Deacon passed out St. William/St. John
2nd Quarter Financial Overviews. He went down through the
figures with explanation on each.
We need to start thinking of ways to increase our revenue at
St. William. St. John does have a small cushion at this time.
Deacon Mike suggested we need a meeting of Parish council,
finance and others to brain storm ideas of ways to increase our
revenue. Several suggestions were made about pull tabs at the
Fish Fry – Mike and Paul will do some checking on this.
C. Website Development – Deacon Mike advised the Catholic
directory will be going away as of February 1, 2015. He has
been working with Tom Tally of T2Design to develop our website.
The cost will be $25 a month but with the growing advancement in
technology we need a website that contains more information.
After discussion Donna moved Mike go forward with T2Design, Dave
seconded. Motion carried.
D. Men’s Retreat/Group - Paul reported that he developed a
list of men interested in a men’s group. He was not sure if
Fr. Hils wanted this to be a spiritual or social group. After
discussion it was decided this would be a social group with
occasional spiritual items. A discussion followed on if alcohol
would be allowed. First meeting will be February 10.
E. St. John Maintenance - Fr. Hils raised a discussion on the
dirt on the ceiling tiles. Dave thought it was coming from the
attic. Fr. Hils would like an opportunity to get a taller
ladder over there to look into attic to see what the problem is.
This was tabled to April 22 meeting.
New Business
Fr. Hils read a letter sent to him by Gayle Gillen. She asked
Fr. Hils to accept her resignation from Parish Council. She
will be changing to all Saints as she has family and friends
there.
We will need to find a replacement for her. Fr. Hills
suggested we all think of names and we will table this to next
meeting to find a replacement.
Deacon Mike advised we will be offering a Retreat - 33 Days to
Morning Glory starting February 20. This is a retreat each does
at home for 15 minutes a day. The conclusion will be March 25
with a consecration.
in the bulletins.
There will be more information forthcoming
Dave raised a discussion on how he would like to see some
numbers to develop a baseline for attendance at mass, who is
coming and going from the parish, etc. Deacon Mike stated that
October is when we do an actual head count at each mass. He
does have a rough idea of how many attend by the collections
that are taken. We will need to discuss further.
Next Meeting The next meeting would be set for Wednesday,
February 25, 2015. The time will be 6:30 p.m.
Paul moved to adjourn, seconded by Cathy,
Meeting adjourned.
motion carried.
Respectfully Submitted,
Diane Pettit, Recording Secretary
NEXT MEETING MARCH 18, 2015 6:30 p.m.
MINUTES
ST. WILLIAM/ST. JOHN PASTORAL COUNCIL
FEBRUARY 25, 2015
The regular monthly meeting of the St. William/St. John
Parish Pastoral Council was held on February 25, 2015 at
St. William Church, Donnelly Hall, Williamstown, KY at 6:30 p.m.
Stephen Bates called the meeting to order.
Members Present: Father Hils, Stephen Bates, David Rose,
Cathy Rose, Amy Gutman, Judith Kirk, Mike Lyman and [Kathy
McDonough(ex-officio) Diane Pettit (ex officio)].
Members Absent: Paul Merz, Donna Schulcz, Sue Guenther, John
Vrolijk,
Fr. Hils opened the meeting with prayer.
Stephen called for approval of the Minutes from last meeting.
There being one correction by Fr. Hils on ceiling at St. John,
dirt may be coming from below when air moves tile up. Fr. Hils
moved, Judith seconded, Minutes approved as corrected.
Old Business
A. U.S. Hwy 25 sign – Diane reported she contacted the City of
Williamstown and our sign size will grandfather in so the size
can stay the same, cannot be any bigger. The City referred her
Custom Designs by Alice in Dry Ridge who quoted an estimated
price of a sign 2’ x 4’ of polymetal, doubled sided in 2 colors
with chrome outline for $235. Any colors can be chosen. Normal
turnaround is 7-10 days. After discussion Fr. Hils moved Amy
seconded that Stephen and Fr. Hils will continue to work on the
sign acquisition in the price range of $250. Motion Carried.
B. St. William/St. John Website – Kathy reported that they have
met with the man creating this website and it seems this will be
a fantastic upgrade of us. A question was raised on who had
control of the website and she advised that Deacon Mike and
Laura Sparks will be able to go into it and do any upgrades that
are necessary.
Open Issues
A. Spiritual – Kathy reported that the First Penance was
continued due to bad weather to March 21 after the 4:30 p.m.
mass.
Kathy advised there will be a CCD teacher’s retreat this
Saturday with Fr. Hils and Deacon Mike leading retreat.
Stephen advised that for all those participating in the 33 Days
To Morning Glory the consecration will be held March 25 at
7 p.m.
Fr. Hils advised there will be Penance service on Monday, March
23 at 7 p.m. There will be 3 priests available for confessions.
He also advised that Stations of the Cross will be held every
Wednesday during Lent at 7:30 p.m. There will be confessions
heard during the stations.
RCIA – Fr. Hils reported we will have 5 individuals this year
for Easter. Judith raised a discussion on making the process of
RCIA a little more formal in the future. Fr. Hils will look
into doing that for perhaps next year.
B. Open Seat on Parish Council – Several names were put on the
table for possible consideration as follows Cindy Nalle, Kim
Albers, Deamma or Chris Roomer. After discussion the open seat
will be tabled to next meeting and perhaps we can add additional
names for consideration.
C. Diocesan Annual Plan – Judith advised she has been attending
the meetings and the plan seems to aim at salvation of souls.
She passed out a copy of the 2016 Diocesan Annual Plan to
everyone. Our job is to review all 18 pages and either Affirm;
Do Not Affirm; or Abstain. Discussion followed with the
decision for everyone to take their copy home, review all and
complete each page then it will be tabled to next meeting for a
final copy to be prepared to submit.
Next Meeting The next meeting would be set for Wednesday,
March 18, 2015. The time will be 6:30 p.m.
Kathy moved to adjourn, seconded by Amy, motion carried.
Meeting adjourned.
Respectfully Submitted,
Diane Pettit, Recording Secretary