INDUCTION CHECKLIST FOR NEW STAFF
This checklist suggests the most important topics that should be covered during the induction process. Heads of College/Departments, or their
nominees, are asked to ensure that each new member of staff has been given the relevant information below and advised of appropriate in-house
procedures as well as ensuring participation in next available and relevant University Induction in APECS.
a)
Physical Layout of the Department
Tour/explanation of rooms and facilities in the department (Who
works where?) A plan of the department would be helpful, with
room and telephone numbers). Specifically to be covered:
e) Health and Safety
What safety rules operate within the department? What are the
potential hazards and fire procedures? Ensure the following are
identified:
Cloakroom/toilet facilities
Tea/refreshment facilities
Departmental Safety Adviser
Laboratories/Teaching Rooms/Secretarial facilities
Sound of fire alarm and the routine of sounder testing
Location of exits (esp. closest to own work space) and
Assembly point
Location/list of first aiders and kit
University Emergency Telephone number
Notice boards
Location of other Departments within the School
b)
Hazard and accident reporting procedure
Safety notice boards
Safety Training - online Fire Awareness and Display
Screen Equipment training can be found here:
http://swanseauniversity.hosted.safetylearning.co.uk
Other local/specific legislative requirements, e.g.:
Personal protective equipment
Other Department specific issues e.g. Hygiene, Patient
contact etc.
People, Organisational Structure and Relationships
An organisational plan of the School/Department would be
helpful, with details of who reports to whom, and who has
responsibility for different aspects of work within the specific
department (e.g. teaching, research, secretarial & technical
staff,). Also include:
Introduction to Head of College and Head of
Department
Introduction to Immediate Supervisor
Introduction to Colleagues
Explanation of roles and responsibilities of
members of staff
Function and structure of the College and
Department and how it relates to the rest of the
University
Supervision structure
c)
f)
Assessment of immediate knowledge and skills required
by new staff member and identification of training needs,
e.g. knowledge of:
 working procedures
 operation of equipment
 particular work techniques
 software packages
Rules, Procedures and Practices
What are College/Departmental policies and practices with
regard to assessment, staff meetings, allocation of resources,
secretarial work, use of technical staff resources, student
records, student attendance, student workloads, etc.? It would
also be useful to cover:
Work standards
Training provision
The assigned Mentor, responsible for guidance/giving
advice – Please provide the name:
Reference information on Dept and University web
Financial Procedures
Times of work & breaks
…………………………………………………………
Arrangements for probation – confirmation of Probation
Supervisor & Mentor – date booked for 1st Probation
meeting
Use of the telephone
Holiday arrangements
Sickness reporting procedures
Security provisions
d)
Diversity and Equal Opportunities
All new starters are required to complete the Marshall Online
training course accessible at the following web address:
http://www.marshallacmtraining.co.uk/
The Job
A discussion of the Job Description should take place to allow
for clarification of duties and expectations, this discussion
should include:
Academic Probation Procedure
Professional Staff, Tutors & Researchers - Grades 7 to 10
Professional Staff - Grades 1 to 6
g)
Data Protection
I have read and understood the data protection policy
Any queries: b.y.buckley@swansea.ac.uk
We have worked through the above checklist and completed the Departmental Induction
Signed: …………………..………..………………………..…. Name: …………..………………..………………. Staff No: ………………....…………..
(New staff member)
Signed: ……………………..………..…………………..……. Name: ………………..…………………………… Dept: …………………..……………
(Nominated Probation Supervisor)
Please complete and return to Sue Ace, APECS, 1st Floor, Grove Building Extension, within 14 days of taking up post