Departmental Emergency Evacuation Plan
Department Name: Probation Department
Building Name: Colombo Building
Building Address: 23 East Saint Charles
Emergency Coordinator: Teri Hall, Assistant Chief Probation Officer
Emergency Coordinator Phone Number: 209-754-6470
Emergency Coordinator Alternate: Allan Sullivan, Probation Unit Supervisor
Emergency Coordinator Alternate Phone Number: 209-754-6468
Safety Monitor: Maureen Pranes, Legal Clerical Assistant
Safety Monitor Phone Number: 209 754-6042
Designated Meeting Site for Building is: Corner of Main St. and E. St Charles.
EMERGENCY NUMBERS
Fire 911
Medical 911
Sheriff 911
CALL UP & CALMLY STATE
♦ Your name
♦ The building (Colombo) and room location of the emergency
♦ The nature of the emergency – fire, chemical spill, ect.
♦ Whether injuries have occurred
♦ Hazards present which may affect responding emergency personnel
♦ A phone number near the scene where you can be reached
TABLE OF CONTENTS
Section I:
Section II:
Section III:
Section IV:
Purpose and Objectives
General Guidelines
Responsibility of Emergency Coordinator and Safety Monitors
Alerting or Signaling Building Occupants in Case of Fire or Other
Emergency
Section V:
Evacuation Procedure for Building Occupants
Section VII: Critical Operations Shutdown
Section VIII: Accountability Procedures for Emergency Evacuation
Section IX: Rescue and Medical Duties
Section X:
Resource and Responsibilities Lists
Section XI: Training and Communications Appendices
Appendix I:
Emergency Evacuation
Plan Responsibilities Lists.
Appendix II:
Site Specific Information
Building Floor Plans
Primary and Secondary Emergency Evacuation Routes
Designated Meetings Sites
Exits
Appendix III:
Area Evacuation Plan
Appendix IV:
OSHA Regulation 29 CFR 1910.38
Employee Emergency Plans and Fire Prevention Plans
SECTION I: PURPOSE AND OBJECTIVES
Potential emergencies at the Colombo Building, such as fire, explosion, spills, chemical
releases and other emergencies may require employees to evacuate the building. An
Emergency Evacuation Plan (EEP), and adequate familiarity with a building, minimizes
threats to life and property. In addition, the Occupational Safety and Health
Administration OSHA Emergency Action Plan standard, found at 29 CFR 1910.38(a),
requires that The Department of Agriculture and Weights and Measures to have a written
EEP. This plan applies to all emergencies where employees may need to evacuate for
personal safety.
This EEP is intended to communicate the policies and procedures for employees to
follow in an emergency situation. Under this plan, employees will be informed of:
• The Plan’s Purpose.
• Preferred means of reporting fires and other emergencies.
• Emergency escape procedures and route assignments,
• Procedures to be followed by employees who remain to control critical plant
operations before they evacuate,
• Procedures to account for all employees after emergency evacuation has been
completed.
• Rescue and medical duties for those employees who perform them,
• The alarm system.
Teri Hall, Assistant Chief Probation Officer is the Emergency Coordinator for this
department and has overall responsibility for the preparation and implementation of this
plan.
Allan Sullivan, Probation Unit Supervisor is the Alternate Emergency Coordinator.
Maureen Pranes, Legal Clerical Assistant is the Safety Monitor.
The Emergency Coordinator will review and update the plan as necessary. Copies of this
plan will be maintained in the training manual where all employees may review it.
SECTION II: GENERAL GUIDELINES
The following guidelines apply to this EEP:
1.
2.
3.
All personnel must be trained in safe evacuation procedures. Refresher
training is required whenever the employee’s responsibilities or designed
actions under the plan change, and whenever the plan itself is changed.
The training may include use of floor plans and workplace maps which
clearly show the emergency escape routes included in the EEP. Floor plan
should be posted at all times in main areas Human Resources to provide
guidance in an emergency.
No employee is permitted to re-enter the building until advised by the
Emergency Coordinator.
SECTION III: RESPONSIBILITIES OF EMERGENCY
COORDINATOR AND SAFETY MONITORS
The Emergency Coordinator is responsible for:
1.
Obtaining and posting floor plans and route evacuation maps.
2.
Overseeing the development, communication, implementation and
maintenance of the overall EEP.
3.
Ensuring the training of building occupants, Safety Monitors, and Critical
Operations Personnel, and notifying all personnel of changes to the plan.
4.
Maintaining up to date lists of building occupants, critical operations
personnel, and any other personnel with assigned duties under this plan.
Lists are included in Appendix I.
5.
In the event of a fire or other emergency, relaying applicable information
to emergency personnel, occupants and Safety Monitors.
6.
Establishing Designated Meeting Sites for evacuees.
7.
Working with the Emergency Coordinator of the Department of
Agriculture to develop an EEP that insures the safety of all personnel in
the Colombo building should an incident occur.
8
Posting the “Area Evacuation Plan” (Appendix III) in the work area,
communicating plan to occupants, and updating the plan annually.
The Safety Monitor is responsible for:
1.
Familiarizing personnel with emergency procedures.
2.
Acting as liaison between management and staff
3.
Ensuring that occupants have vacated the building.
4.
Knowing where their Designed Meeting Site is and for communicating
this information to occupants.
5.
Having a list of personnel in their Department, so a head count can be
made at the designated meeting site.
6.
Ensuring that disabled persons and visitors are assisted in evacuating the
building.
7.
Evaluating and reporting problems to the Emergency Coordinator after an
emergency event.
SECTION IV: ALERTING OR SIGNALING BUILDING
OCCUPANTS IN CASE OF FIRE OR OTHER EMERGENCY
1.
2.
3.
Persons discovering the fire, smoky condition, or explosion should dial 9911.
Alert the emergency to all employees and the Department of Agriculture,
court personnel by pressing and holding numbers #7 & 0 simultaneously
on the following Signal Services key pads:
 Front Foyer of building (St. Charles St entrance)
 Bottom of stairwell on left side wall
 Probation lobby
 Probation conference room
Safety Monitors are to follow procedures in Section III.
SECTION V: EVACUATION PROCEDURES FOR BUILDING
OCCUPANTS
1.
2.
3.
4.
When the alarm is heard all personnel should ensure that nearby personnel
are aware of the emergency, close doors, windows and exit the building.
All personnel and occupants should proceed to the SE corner of Main and
St. Charles and await further instructions from the Emergency Coordinator
or their Safety Monitor.
If the emergency is a major fire and employees need to move further away
from the building, then the alternate meeting place will be the lower
parking lot on the north side of North California Street.
All personnel should know where primary and alternate exits are located,
and be familiar with the various evacuation routes available. Floor plans
with escape routes, alternate escape routes, exit locations and Designated
Meeting Sites are located in Appendix II and are posted in the building.
Notes and Precautions:
a.
b.
c.
d.
Small fires can be extinguished only if you are trained to use a
fire extinguisher. However, an immediate readiness to evacuate
is essential.
All fires, even those that have been extinguished, must be reported
to 9-911 immediately.
Never enter a room that is smoke filled
Never enter a room if the door is warm to touch.
FIRE:
R – Rescue: When you discover a fire, rescue people in immediate danger if you
room with the fire.
A – Alarm: Call 9-911, Sound Alarm by pressing 70 (simultaneously) on the
Signal Services key pad. Exit via a safe fire exit.
C – Confine: Close all doors
E – Evacuate: Evacuate the building.
SECTION VI: DISABLED OCCUPANTS
If a disabled occupant is unable to exit the building unassisted, the Safety Monitor must
notify the emergency response personnel of the person’s location.
SECTION VII: CRITICAL OPERATIONS SHUTDOWN
Critical operations, including equipment that must be shut off and persons designated to
complete these actions are identified in Appendix I of this EEP. Procedures for rapid
shutdown should be predetermined for life safety and loss control purposes, as well as
ensuring complete evacuations in a timely manner.
The Critical Operations Shutdown procedures to be followed by those employees who
have been assigned to care for essential building operations include:
OPERATION RESPONSIBILITY
1. There are no critical operations that need to be shut off by Probation
Department personnel.
Persons involved in the Critical Operations Shutdown listed above shall be notified by
management of this responsibility in advance, identified in the EEP, and will be
appropriately trained for the particular situation. Personnel assigned to critical operations
responsibilities are listed in Appendix I.
SECTION VIII: ACCOUNTABILITY PROCEDURES FOR
EMERGENCY EVACUATION
Designated Meeting Sites: Groups working together on or in the same area should meet
outside the building in the prearranged Designated Meeting Site. A list of the primary
Designated Meeting Sites is listed on the floor plans in the Appendix II.
Department Organization List: A roster of Probation Department personnel has been
developed to ensure that everyone has evacuated. It will be the responsibility of the
Emergency Coordinator to update the list whenever there is a personnel change.
The Safety Monitor will conduct head counts once evacuation has been completed. They
are to be trained in the complete workplace layout and the various escape routes from the
workplace. They are aware of employees with disabilities that may need extra
assistance, and of hazardous areas to be avoided during emergencies. Before leaving, the
Safety Monitor is to check rooms and other enclosed spaces in the workplace for other
employees or occupants who may be trapped or otherwise unable to evacuate the area,
and convey this information to emergency personnel. The Alternate Emergency
Coordinator is the Alternate Safety Monitor.
Once each evacuated group of employees have reached their Designated Meeting Site,
the Safety Monitor:
1.
2.
3.
4.
5.
6.
Assembles employees in the Designated Meeting Site.
Takes head count of the group.
Assumes role of department contact to answer questions.
Instructs personnel to remain in area until further notice.
Reports status to Incident Commander
Instructs personnel to remain at Designated Meeting Site or move to
alternate site.
SECTION IX: RESCUE AND MEDICAL DUTIES
The Fire Department and/or Emergency Medical Technicians (EMT) will conduct rescue
and medical duties. Do not move injured personnel; keep the person lying down, covered
and warm.
SECTION X: RESOURCE AND RESPONSIBILITIES LISTS
EEP Organization: The lists in Appendix I include the names of employees, managers,
staff or other personnel whose EEP duties are:
1.
2.
3.
To tell employees who to see for additional information on the EEP.
To provide emergency response personnel with a list of department
personnel who may be needed in order to provide additional information
about the fire, a chemical, a hazardous waste location, a shipment of
chemicals, ect.
To update personnel lists on an as needed basis.
SECTION XI: TRAINING AND COMMUNICATIONS
Each employee should know that an evacuation plan is necessary and what his/her role is
in carrying out the plan. Employees should also know what is expected of them during
an emergency to assure their safety. Training on the EEP content is also required by
OSHA 29 CFR 1910.38(a).
A method of training employees in the requirements of the emergency evacuation plan is
to give all employees a thorough briefing and demonstration upon hiring. Annual
practice drills are to be implemented and documented by the Emergency Coordinator.
A Training Attendance Record Sheet is included in Appendix I. This record should be
maintained by the Emergency Coordinator for period of five (5) years.
APPENDIX I:
EMERGENCY EVACUATION PLAN RESPONSIBILITIES LIST HUMAN
RESOURCES.
Department Name: Probation Department
Building Name: Colombo Building
Address: 23 East St. Charles, San Andreas, Ca.
Emergency Coordinator
Teri Hall, Assistant Chief Probation Officer
209-754-6470
Alternate Emergency Coordinator
Allan Sullivan, Probation Unit Supervisor
209-754-6468
Safety Monitor
Maureen Pranes, Legal Clerical Assistant
209-754-6042
Alternate Safety Monitor
Alan Sullivan, Probation Unit Supervisor
209-754-6468
PERSONNEL ASSSIGNED TO CRITICAL OPERATIONS RESPONSIBILITIES
Critical Operation
Area
Required Shutdown
Name
Job Position
**There are no critical operations required for shutdown by the Probation
Department in the Colombo Building**
PROBATION DEPARTMENT EMPLOYEE LIST:
Work
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Michael Kriletich
Teri Hall
Allan Sullivan
Sherrie Sperry
Gene DeHerrera
Kim Craddock
Tammy Drew
Stephen Siegel
Benny Leija
Ann Wathen
Tara Tressler
Ryan Miller
Brenda Norris
Liz Hunger
Cheryl Evans
Maureen Pranes
Margaret Benz
Chief Probation Officer
Assistant Chief Probation Officer
Probation Unit Supervisor
Probation Unit Supervisor
Deputy Probation Officer
Deputy Probation Officer
Deputy Probation Officer
Deputy Probation Officer
Deputy Probation Officer
Deputy Probation Officer
Deputy Probation Officer
Deputy Probation Officer
Juvenile Hall Coordinator
Account Tech IV
Paralegal
Legal Clerical Assistant
Clerical Assistant
UTILITIES EMERGENCY MAINTENANCE
PERSONNEL TO CONTACT IN THE EVENT OF AN EMERGENCY
UTILITY
Any Emergency
ELECTRICITY
NAME
DEPARTMENT
TELEPHONE
911
Dave Allen
Bldg. & Grounds
Kevin Brady
Bldg. & Grounds
PG&E
WATER
Dave Allen
CPUD
Bldg. Grounds
GAS
Dave Allen
Bldg & Grounds
754-6704
Cell 768-7126
754-6704
Cell – 768-7126
CALAVERAS COUNTY
TRAINING ATTENDANCE RECORD
Training Program:_______________________________________________
Instructor(s)____________________________________________________
Date:_____/_____/_____Location:__________________________________
Name
Signature
Department
1.______________________________________________________________________
_
2.______________________________________________________________________
_
3.______________________________________________________________________
_
4.______________________________________________________________________
_
5.______________________________________________________________________
_
6.______________________________________________________________________
_
7.______________________________________________________________________
_
8_______________________________________________________________________
9.______________________________________________________________________
_
10._____________________________________________________________________
_
11._____________________________________________________________________
_
12._____________________________________________________________________
_
13._____________________________________________________________________
_
14._____________________________________________________________________
_
15._____________________________________________________________________
16.____________________________________________________________________
17.____________________________________________________________________
18.____________________________________________________________________
19._____________________________________________________________________
20._____________________________________________________________________
APPENDIX II
♦
♦
♦
Building Floor Plan with Fire Extinguishers and Signal Service Safety key pad
locations
Primary and Secondary Emergency Evacuation Routes
Exits
APPENDIX III
Area Evacuation Plan
(post and update annually)
Department/Area: Calaveras County Probation Department
Date: 9/27/08
Completed By: Teri Hall, Emergency Coordinator
1. Primary Evacuation Route: Front Door (St. Charles St.), Conference room
door, Lobby door, depending on hazard and your location. If you are
downstairs exit through basement door.
2. Designated Meeting Site: corner of E. St. Charles and Main St.
Alternate Meeting Site: North side of California Street in lower parking lot
3. Safety Monitor: Maureen Pranes
Alternate Safety Monitor: Allan Sullivan
Emergency Coordinator for the Building: Teri Hall
Check List of Responsibilities for the Safety Monitor:
1. Ensure the R.A.C.E. is followed if smoke or flame are discovered in your
work area:
R – Rescue: When you discover a fire, rescue people in immediate danger if you
can do so without endangering yourself. Exit via a safe fire exit. Close the door
to the room with the fire.
A – Alarm: Call 9-911. Sound Alarm by pressing 70 (simultaneously) on the
Signal Services key pad.
C – Confine: Close all doors
E – Evacuate: Evacuate the building.
2. “Sweep” every room in your area to make sure that everyone has evacuated.
3. Ensure that people follow the appropriate evacuation route, and that they are
directed to a safe, post-evacuation meeting place.
4. Account for all staff and visitors at the Designated Meeting Site
5. Identify yourself as the Safety Monitor for your work area to the Emergency
Coordinator and emergency responders.
6. Notify Emergency Coordinator and emergency responders of any personnel
who remain trapped in building, are performing critical operations shutdown,
or are unaccounted for.
Special Needs
1. Be aware of impaired staff and visitors who may need to be alerted and
assisted.
APPENDIX IV
OSHA REGULATIONS: