SCRPA Board Meeting, 10:30 am
Wednesday, April 10, 2013
SCRPA Office- 563 South Lake Drive, Lexington SC
Minutes
In Attendance:
Mark Sexton, Don Shuman, Jeff Metz, Jessica Campbell, Joe Ross, David Linder, Callie Wise,
Jason Woodrum, Chris Barrineau, Jim Headley, Lesley Reeves, Johnny Davis, Pam Davis.
I. Welcome:
Mark Sexton, President called the meeting to order and welcomed the board
members
II. Approval of Minutes:
The minutes of the January 8, 2013 Board Meeting were approved as written by
motion of Jeff Metz and second by Chris Barrineau.
III. Reports:
A. Branch Updates:
a. Student Branch- Pam reported the committee has been
communicating with one consistent contact at four schools: Clemson,
Benedict, Morris and Coastal Carolina. All four schools have had
positive responses about students getting involved in SCRPA. Pam will
be putting together a student survey to send out to each school. The
goal is for this survey to go out by April 19 and will provide feedback
on what the students would like to get out of SCRPA membership.
Pam will be visiting Clemson’s PRTM students on Thursday, April 11
to speak to them about SCRPA, membership and the upcoming survey.
Jim noted that Clemson did away with their student branch over two
years ago and it was recommended to meet with someone at the top
to relay the groundwork and reestablish the branch. Discussion
occurred on who to reach out to and how to go about it. Don stated he
will address with some specific individuals (Gene and Paul).
b. SCAP Branch – Johnny reported the Annual Board Retreat was held
on Dec. 19th and introduced new members to the SCAP Board. Two
new policy changes were voted on at that meeting. The first vote was
to amend the voting procedures from Bi-Annual to Annual and
changed the voting format to allow departments to vote in person at
our October District Meeting. The second vote was to amend the
combining of agencies for all-stars unless it was done prior to regularseason and permission was granted from District Chairperson. Voting
took place for the State Soccer and Football Hosts for 2013. They are
as follows: Beaufort Co. will host the Soccer State Championships on
Dec. 7th. Myrtle Beach Recreation will host the Football State
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Championships following the North/South Game on Dec. 14th. The
branch organized 3 standing committee for SCAP. 1) Rules and
Tournaments 2) Education Recruitment and Marketing 3) SCAP
Institute & Awards. At the meeting on February 20th board members
were nominated to committees to get everyone involved more with
SCAP. Hosts for the State Basketball Tournaments were selected.
Everything went very well with the tournaments with the exception of
a few un-balanced teams and a few coaching incidents. Following are
the numbers of participants for the 2013 SCAP Basketball Tournament:
Southern District - 10 Departments
44 Total Teams
Eastern District 20 Departments
72 Total Teams
Central District 9 Departments
36 Total Teams
Western District 14 Departments
53 Total Teams
Our next meeting will be on Wed., May 1st and we will be discussing
possible rule-changes for next year, such as initiating a concussion
statement for education and awareness and to mandate hosts to have
an EMT/Trainer on site, as well as getting ready for the SCAP institute
being held in Myrtle Beach Dec. 15-16th. The Annual Retreat will take
place that weekend as well. Discussion continued on if the possible
rule-changes would apply to football only or to other sports. Johnny
stated that they will talk about issues year round so that it is more
detailed come October when voting occurs. They are also still
discussing boundaries/divisions of districts, and that some want to
stay as is and others would like to change. It was noted that it could
change from year to year and possibly they could apply each year to
change if they wanted. Discussion and feedback will continue. Johnny
also said they will be reorganizing and cleaning up the manual for
SCAP as it is long overdue.
c. RAP Branch- Lesley reported that Bonnie and Adam are working on
finding an Eastern district rep since Bonnie will be stepping up to RAP
Board VP. Jamie asked Cole if she wanted to be in charge of the
Aquatics Committee (She accepted). Darlene asked Kim about being
in charge of the Senior Committee (He Accepted) and asked Alex
about being in charge of the Outdoor Rec Committee (He accepted).
The branch is thinking about possible members for additional
committees and someone to head up the committee for Out of School
Time. Names were turned in by Friday, March 8. TPS wrap-up
meeting to be held April 17 & 18 . Branch is assigning new roles.
Aquatics- Cole. TR - Trish has 4+ possible candidates. Adult/Senior Kim. Outdoor Rec - Alex. Out of School Time - Justin/Adam (to assist).
The committees will be charged to do one education seminar by the
end of the year based off membership survey. Lesley also reported
that Julie and the TPS committee did a great job, with over 80 in
attendance. Next year TPS will be held in Myrtle Beach. RAP branch
will also be holding workshops in with the district meetings.
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d. Parks Branch- Jim reported for Jon (not present) that the Greenville
and Myrtle Beach workshops were not very successful, possibly due
to the time of year they were held. Additional ones will be held in
Rock Hill and in Irmo as they are trying to spread across the state.
District rep positions have all been filled.
2/28/13 Workshop
Host: Greenville County Recreation District
Topic: Daily and Preventative Maintenance for Mowing Season Speaker:
Ed Wyatt, Southern Reel Solutions
Attendance: 31
Revenue: $375 - $262.50(Lunch) = $112.29
4/5/13 Workshop
Host: City of Myrtle Beach
Topic: Lawnmower and Chainsaw Safety
Speaker: Tom Anderson, Safety Coordinator
Attendance: 6
Revenue: $90
e. ELM Branch- Jim reported for Tom (not present). Held very
successful Trends Institute in January. Approx. 50 upper level
management came and survey’s say we hit what was wanted by a
91% mark. Cost was expensive due to location (Isle of Palms). Next
year will be in late January at the City of Greer. Don questioned the
budget concern and Jim stated it would be made up for at the end of
the year.
f. EMB –no report
g. CBM Branch –no report
h. Wellness Branch - no report
B. District Updates:
a. Central- David reported that they held their first meeting on Feb. 19
at Seven Oaks. Hope Matthews gave a presentation on Eat Smart Move
More and how the partnerships have benefitted the community.
Ashley Smith was introduced at the 2014 & 2015 Central District VP.
The next meeting is June 13 in Rock Hill at the Giordana Velodrome
and the Piedmont Medical Trail. Everyone is welcome to attend. A
joint meeting will be held with the Western District on September 19.
b. Southern- Jason noted The Southern District had its winter meeting
on February 6th. Members were urged to notify any co-workers that
have not renewed their membership and wish to remain a part of
SCRPA to please renew as soon as possible. They are not receiving
SCRPA emails. Planning is under way for the Southern District Bocce
Bash. The event will immediately follow the spring meeting on May
10th, and will be held at the Stono Shelter at James Island County Park.
Committee Members are Stacey Harrington from Mt Pleasant, Love
Ishie, Austin Brinker, Will Rishovd and Michele Drawdy from
Charleston County.
c. Eastern- Callie had a productive Eastern Dist. meeting at the Dr.
Eddie Floyd Tennis Center in Florence. Over 55 in attendance.
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d. Western- Chris stated their meeting in Clemson was a success with
over 60 in attendance. They held 3 informal sessions: SCAP held
Basketball draws; Parks toured baseball facility and learned about
maintenance; Programing learned what Clemson Univ. had available
for assistance in area of programming. Julie Cathy was nominated for
District Vice President for next year. A joint meeting with the Central
District will be held September 19.
C. Committee Updates:
a. Awards & Citations – Jessica reported they will be meeting on April
18th in Lexington to review the application process and send
recommendations to the board on any award changes. Johnny
suggested highlighting departments to submit to increase the number
of applicants, and at conference to recognize members based on years
of service (stand up for 5 years, 10 years, etc.). Callie asked when
award nominations were due and Jim stated it varies based on
conference dates. Don discussed electronic versus paper options.
b. Past Presidents – Was reported a conference call was held and
approved platform. Need to start placing some quantifiable
statements (#’s) to each of the items in the platform. Our first go
around was unsuccessful as to want it is we needed so we are redoing
it and sending it back out to all directors.
c. Marketing- Scheduled to meet April 22 or 23, 2013. The next issue of
the magazine will hold the directory (June issue).
d. Ways and Means- Jeff reported the Golf Tournament for the
Association is to be held in Orangeburg on October 16. Currently
advertising for hole sponsors and players. Forms will be mass emailed
soon. Bring any items you have for giveaways.
e. Conference and Program Committee – Educational session are
being chosen; getting ready to release exhibit space, EARLY bird
registration and hotel room by JUNE.
IV.
President’s Report:
A. 2013 SCRPA Goals Update
 See Old Business
 Sponsorships – no update
B. NRPA Mid-Year Update
 Washington Trip discussion of the Land and Water Conservation
Fund. Delegation in favor of it, but federal deficit a problem. Pushing
for 40% to come back to states again instead of current 17%. SC
Senator Graham and NC Senator Burr in support. Will start process to
push legislation.
 Don stated they educated legislators on the transportation bill and all
were supportive. Mark says we need to take back to our communities
so the push comes from back home year round and not just from us
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once year to year. Don invited legislation to see what RTP funds and
LWCF funds does for his district, that it is important to let them show
the tie-ins. Jim stated the public support is needed. Callie asked for an
email to share that will help promote and educate. Jim says he can do
that.
V.
VI.
Executive Director’s Report:
A. Budget Update – updated 4/18/13. Numbers always coming in but looking
good and more confident this year. Some accounts are making up for others.
Johnny had questions on SCAP funds and memberships. Jeff asked if we could
put money into investments now while the market is good, and Jim stated we
have to do it at the end of the year. Joe praised the funds raised from RAP
Branch on TPS and Senior Retreat.
B. Web Site – 3 providers inquired. The number one goal at the interviews was
to ensure a central gatekeeper at each agency could enroll members online.
One could not so it narrowed to 2. Cost was $7,200 versus $4,250 annual.
Company with lower cost is from a company that bought out the existing
website (yourmembership.com). The rate is guaranteed for 2 years and then
possible 5% increase after 3. The agreement is for 3 years. They will
redesign of website with same look and feel of magazine. Goal is to 2 month
turnaround with conference registration. The board approved and passed
with a motion made by Joe Ross and 2nd by David Lindler.
C. Jim has:
 Attended each district meeting and visited 8 Parks and Rec agencies,
along with 2 branch meetings.
 Attended The Program Summit.
 Met with Lt. Gov. and discussed PARD fund in effort to increase.
 Busy with General Assembly.
 Met with SC PRT in Greenville, Charleston and Columbia for
LCWF/SCORP plan meeting.
 NRPA meeting in Washington with Mark, Don and Scott W that
included discussion of LWCF grants in SC and Trails Grants by new
congressional districts. All members in congress now have a project
list.
 Met in Charlotte on behalf of PlaySafe finding an additional sponsor.
 Attended State Trails Meeting with good discussion on being treated
equal to state agencies and statewide organizations – limiting all to 2
projects and a 2 year cycle.
 Attended Travel and Tourism Coalition Meeting.
 Met with SC PRT’s new marking company “BFG” that does marketing
for the state. Shared SC’s new logo “Just Right”.
 National Playground Safety course/exam to be held at Wingate Hotel.
Old Business:
A. Membership Satisfaction Survey – Jim stated that the membership survey 2nd
step is completed. Of over 800 surveys that were sent out, 177 responded
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B.
C.
D.
E.
VII.
VIII.
(an increase from the last one by 58). Was found that those in the profession
1-5 years had the greater response. Results will be overviewed by
committee and brought back to the board. Discussion on removing and/or
rewording some of the questions on the next survey, such as job title.
Membership Structure Study Ad Hoc Committee – Joe noted a conference call
would be taking place with the committee on Thursday at 2 pm. The
association has lost 500 members (Regular; Association; Community Board)
and we have to reach out and restructure. Don asked what other states
charge and Jim stated that he will provide comparatives. Jim stated the
current structure has not changed in over 10 to 15 years and that the basis is
from the 70’s.
Strategic Structure of Professional Development Opportunities – Reported by
Mark for Tom (not present). Professional development w/ ELM Branch will
be providing more education across the state for all staff, year round. Mark
shared Tom’s email; education agenda to come.
New Mission Statement Proposal and Bylaw/Constitution Changes – Jeff
reported for Scott (not present). Copy of proposed Mission Statement was
provided. Discussion by Jeff to include Tourism in the statement. Lesley
questioned the natural resources component. Mark will take the proposed
changes back to Scott to be revisited.
Golf Tournament Update – Jeff (see Committee Update on Ways and Means)
New Business
A. Jeff requested a tourism push and Mark discussed the Governor’s Conference.
Suggested that a possible educational session be held in the future to show
how the state can combine to market and pool resources for all SC sports.
B. Jim reviewed the legislative agenda that was approved by the Past Presidents
and would like to have specific examples for each item. It will be resent out.
Jeff questioned the wording at the top and how it was not consistent with the
mission statement of the agency. Jim stated that it was needed to be worded
that way last year but can be changed for next year though not necessary. Joe
made motion to approve as is and David 2nd the motion; All approved.
Adjournment: Mark adjourned the meeting at 1:17 pm.
The next meeting is June 6th, 2013 at 10:30 AM
SCRPA Office- 563 South Lake Drive, Lexington SC.
Respectfully submitted by:
Jessica Campbell, Secretary
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