Work Study
Student Guidelines
STUDENT WORKER STATEMENT OF UNDERSTANDING OF THE FAMILY
EDUCATION RIGHTS AND PRIVACY ACT
I understand that by the virtue of my employment with the Office of Professional Experience &
Career Planning, I may have access to records which contain individually identifiable
information, the disclosure of which is prohibited by the Family Education Rights and Privacy
Act of 1974. I acknowledge that I fully understand that the intentional disclosure by me of this
information to any unauthorized person could subject me to criminal and civil penalties imposed
by law. I further acknowledge that such willful or unauthorized disclosure also violates Long
Island University policy and could constitute just cause for disciplinary action including
termination of my employment regardless of whether criminal or civil penalties are imposed.
Date Signed:
_____________________________
Employee’s Signature
_____________________________
After signing, all student workers should be given a copy of the Brochure entitled “What You
Should Know about FERPA” and advised to read the section on student employees.
STUDENT INFORMATION
Full Name: __________________________________________________________
Address: ____________________________________________________________
____________________________________________________________
Student ID #: ________________________________________________________
Social Security #: _____________________________________________________
Phone #: ____________________________________________________________
Cell Phone #: _________________________________________________________
Email address: _________________________________________________________
CAMPUS INFORMATION
Building & Room #: __________________________________________________
Room Extension: _____________________________________________________
EMERGENCY CONTACT
Name: ______________________________________________________________
Relationship to student: ________________________________________________
Address: ____________________________________________________________
____________________________________________________________
Phone #: ____________________________________________________________
WHAT IS FEDERAL COLLEGE WORK-STUDY?
The federal college work-study program is designed to provide on campus jobs to students with
financial need. The earned money may be applied to students’ tuition, educational needs, or
personal expenses. To receive work-study a students must apply for financial assistance by
completing a FAFSA form and demonstrate need as determined by the federal government.
On the C.W. Post campus, we pay the minimum hourly wage, which is currently $7.15. The
overall amount awarded for the year (which is broken up into fall and spring semesters) depends
on when you applied, your level of need, and the funding level of the school. Each year your
awarded amount may change.
Individual departments/supervisors may increase the hourly pay rate; however, please
keep in mind that the more money a student earns per hour, the fewer hours they need to
work to reach their maximum awarded amount.
A student may work a maximum of 20 hours per week while classes are in session. There is no
minimum amount of hours. During intercession and breaks a student may work up to 35 hours a
week.
ALL RETURNING STUDENTS TO THE SAME DEPARTMENT MUST ALSO VISIT
THE PEP OFFICE FOR THE PAPERWORK.
All students must be on some list from Financial Assistance indicating they have been verified
and cleared in order to meet with a PEP counselor for a work-study placement.
All students will go to Personnel and fill out the appropriate paperwork after they have found a
work-study position. A birth certificate or social security card and a valid driver’s license or
student ID card will be necessary. A U.S. passport will satisfy all the above.
A student may not be paid work-study and budget money simultaneously. They may go on a
department budget after they have completed the work-study award. A student may work 2
(two) work-study jobs at the same time, however, they still cannot exceed 20 hours a week
between both positions AND they must receive EQUAL pay from both jobs. It is up to the
individual supervisors to agree to a pay rate.
Timesheets will track the days/hours a student works. Timesheets will be submitted to Personnel
and then forwarded to Payroll. A student will receive a paycheck biweekly. Paychecks may be
picked up on the assigned day or thereafter from the Bursar’s office. A valid driver’s license or
C. W. Post student ID card is required. Please speak to Personnel if you are interested in Direct
Deposit.
DEPARTMENT INFORMATION
Department Name:
PEP – Professional Experience & Career Planning
Location:
Kumble Hall, Lower Level
Phone #/Fax #:
(Phone) 299-2251
PEP Hours:
Monday, Thursday, Friday – 9:00 A.M. – 5:00 P.M.
Tuesday, Wednesday – 9:00 A.M. – 7:00 P.M. (during academic
semesters)
(Fax) 299-2798
PEP Staff:
Jeanette Grill – Executive Director
Jason Cascone – Director of Career Development & Recruiting
Alice Baumer- Associate Director of Cooperative Education Program
Cooperative Education Coordinators:
Lynne Carner
Stephanie McMillan
Roni Badrian
Daphne Pascal
Rachel Goodman
Career Counselors:
Jason Cascone
Alexandra Kulawsky
Nancy Urbonas
Office Staff:
Denise Maier
Frances Pontillo
Lee Ann Zebrowski
GUIDELINES
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Students will arrange their work schedule with their supervisor. After an agreement is made
to determine the students work days and hours, it is expected that the student will stick to that
schedule throughout the semester. Any change in schedule must be discussed with the
supervisor.
If you will be late or absent on your scheduled work day, you must contact your supervisor.
Failure to notify your supervisor may result in the termination of your work-study job.
Students are responsible for their timesheet. A timesheet will track the days and hours a
student works. Students should ensure that their timesheets have been submitted to Personnel
on the due date. Your paycheck will be available for you to pick up at the Bursar’s office on
the assigned day, and thereafter. If your timesheet was not submitted, you will not get
paid.
Timesheets should be filled out each day that you work. When you sign in and out, your
supervisor will initial, on your timesheet that you worked. Falsification of days and hours
on your timesheet is a Federal Offence. Forging timesheets will result in the loss of
your work-study funds. In addition, you will be required to pay back the hours you
claimed to have worked.
You are entitled to a break if you work more than 6 hours. (6 hours = 30 minute break, eight
hours = 1 hour break). You must sign in and out for your break on your timesheet. Your
break is deducted automatically and you will not get paid for it.
Please see Alice when you begin working to initial your timesheet. You will then check in
with Frances for your office work assignments. There is always something to be done!!
You should NOT be talking on the phone, playing on the Internet, instant messaging,
sleeping, etc. In the event that there is no office work to be done, you may bring your class
work, homework or notes and work quietly on them.
Please wear your name tag at all times. This will be useful for identification purposes. Please
take any assignments into one of the vacant interview rooms or classrooms.
Please do not have any food or drinks at the front desk or while working on any projects.
Cell phones are not permitted in the PEP office. Please turn them off while you are working.
Office telephones are not for personal use. If there is an emergency, please speak with your
supervisor.
The Internet is for academic or office use only. Students should not be online checking
their email or instant messaging their friends. These programs are not installed on our
office computers and should NOT BE INSTALLED by ANY student. Students visiting
the PEP office have priority for computer use.
As a work-study student in the office of Professional Experience and Career Planning, you
will interact with PEP counselors and staff, fellow C.W. Post students, C.W. Post faculty and
staff, parents and employers. As a work-study student, we require that you dress
appropriately to maintain a professional work environment. You will be permitted to wear
jeans, however low-rise and ripped jeans are not acceptable. You may be asked to remove a
hat while working. No shirts with profanity or offensive designs will be permitted. Please
speak with a supervisor if you have any questions.
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This is an office where many students, parents, faculty, staff and employers will be entering.
Please remember to act professionally at all times. Inappropriate language will not be
tolerated. If you are answering telephones and/or scheduling appointments, please greet
everyone in a pleasant manner and speak clearly. If you are unsure of how to answer a
question, please tell the person you are assisting that someone will be with them in a
moment.
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ASK QUESTIONS!! Please do not be afraid to approach any staff member if you are unsure
of what to do. We are here to help you!!
Remember that this is a real job. All files must stay in the PEP office. Please do not take personal
items/supplies from the PEP office. All information should be kept confidential.
Be courteous of all students, counselors and staff. Extend to them the same respect you expect.
FAILURE TO ADHERE TO ANY OF THE ABOVE RULES WILL RESULT IN THE
TERMINATION OF YOUR WORK-STUDY POSITION AND POSSIBLY WORKSTUDY FUNDS.
I, ____________________________________________ have read and understand the above
PRINT NAME
guidelines for work-study. I agree to meet all the requirements.
Student Signature: ________________________________ Date: _____________________
Supervisor Signature: _____________________________
Date: ______________________