Woodmen Pointe Homeowners Association, Inc.
Meeting of the Board of Directors
May 13th, 2008
Rangewood Fire Station (#20)
Call to Order : 6:00 P.M. by President Rodger Oetjen
Attendance : Board members Rodger Oetjen, Bruce Brian and Scott Glaze. Homeowners
Bruce Cessna, Rocendo Bracamontes, JoAnn Scott, David Fitch, Ricky Evans,
Kristie Glaze and David Klauber (arrived midway through the meeting). Windy
Muller from the Prairie Hill Park Race Committee.
1. Owner Business : All homeowners present were interested in committee participation. David
Klauber discussed the continuing light violation from the Urgent Care business at the commercial property.
2. Board Business : a. Approval of Minutes: April 8 th meeting minutes approved unanimously on April 11th. b. Treasurer’s Report:
Reserve funds ($53,090) invested as follows:
$12K 3 Month CD @ 3.0% matures 7/25/08
$12K 6 Month CD @ 3.35% matures 10/30/08
$13K 9 Month CD @ 3.55% matures 1/30/09
$13K 12 Month CD @ 3.6% matures 4/30/08
$3090 in Money Market @ 1.82%
Operating Fund / Other Assets: ($85,333) c. Committee Establishment: the Board discussed committee responsibilities / expectations and impaneled volunteers. d. The Board unanimously agreed to close the Association’s Chase Business (Classic
Checking and High Yield Savings) Accounts. All dues / Association receipts are currently deposited in a Citadel Bank Account from which they are further transferred to the Chase accounts. Checks to cover Association expenses / bills are currently written from the Chase
Classic Checking Account. Funds have already been transferred from the Chase Savings Account
(earning only .75% interest) to higher yield CD’s at Dain Rausch Investments (earning 3.0 - 3.6
% interest). The transfers to the Chase Classic account represent an unnecessary administrative burden to the Management Company and further complicate the Association’s finances. Bottom line: This action will ensure that checks are written from the same account from which they are originally deposited without unnecessary subsequent transfers. e. The Board received a briefing from Windy Muller representing the Prairie Hill Park
Race Committee. Ms. Muller was seeking an endorsement from the WPHOA Board prior to

submission of a Special Events Application to the City. The proposed 5K race to raise money for
Prairie Hill Park improvements is scheduled for Saturday, 20 Sep between 8:45 A.M. and 11:00
A.M. Two hundred participants are expected. The proposed race will begin at Interlacken and
Braddock Roads. It will pass through Woodmen Pointe as the route takes it down upper
Chancellor Drive, past Descartes and enters the trail at the Western cul-de-sac of Chancellor Dr.
Crowd, traffic, safety and trash control will be provided by the Race Committee. The Race
Committee will also assume insurance liability. Homeowners and guests will still be allowed access to the Community as long as runners are not in the way. The Board believes that improvements to Prairie Hill Park benefit the community and unanimously agreed to provide an endorsement to the City. f. Rodger Oetjen, John Cyboron and the Association’s Managing Agent met with Chris
Lynch from Lennar on 1 May to discuss the remaining developer requirements for Woodmen
Pointe. Lennar was granted a 4 year permit from the Army Corps of Engineers (ACOE) to maintain the area between the homes on Chancellor Drive and Woodmen Road, and is still required to install a maintenance path from the Eastern Chancellor cul-de-sac into the ACOE area. Chris Lynch is checking to determine the actual location of the maintenance path and whether an access control feature (fence, large rocks, etc.) is to be emplaced per the agreement with the ACOE. Also, some other unspecified work / improvements may have to be accomplished between the homes on Chancellor Drive and Woodmen Road which could mean accessing the area by way of the Western “cul-de-sac” of Chancellor Drive and some additional unspecified improvements to the access trail at that location. Lennar’s position is that the
Manston Drive access pathway to the community park is complete and meets City standards even though there is an obvious problem with sand drifting onto the sidewalk when it rains. Any further improvement of this path will be an HOA responsibility. Several other areas along Austin
Bluffs and at the Chancellor cul-de-sacs were examined for possible dead tree / plant replacement. Finally, prior erosion problems were discussed between the homes on Fargo and
Chancellor Drives. Chris Lynch stated that the past problems should have been resolved with the completion of landscaping for the homes on Fargo Drive, but he agreed to reevaluate the area for additional preventative actions should heavy rains indicate it is still a problem. All work should begin sometime this Summer.
g. The Association’s attorney (Jack Scheuerman) is completing his review of the commercial property’s status. The Board will ask Lennar to conduct a title search to clarify how the property transfer was completed before rendering a final decision regarding its “standing.” h. The Board unanimously agreed to continue irrigating the common area along Austin
Bluff’s Blvd instead of trying to turn over responsibility to the City. The Board believes that the
City would probably not make upkeep of this area a priority. i. The Board unanimously agreed to accept tasteful advertising to help defer the costs of social events and newsletters. j. The evening brightness of the commercial property “Urgent Care” sign facing Pascal /
Descartes was discussed. The Board previously classified this sign as a light nuisance. The owner has not complied with two personal contacts and two official HOA letters to turn the sign off during the hours of darkness. The Board unanimously agreed to continue the violation process with additional letters, fines and / or legal measures as required. k. The Board is in the final process of reviewing Woodmen Pointe’s Summary of
Policies, Procedures, Rules and Regulations to correct grammatical / content errors, delete

obsolete verbiage, add appropriate guidelines, provide greater clarity where appropriate and ensure compliance with State law. The document will soon be posted on the website and sent to owners with EMAIL addresses of record for public comment. The Board envisions a homeowner vote for final document approval. Homeowners are welcome to submit their related comments and / or recommendations to any Board member. l. The interim results of the dues analysis are:
Option “A” $420 / year 3 votes
Option “B” $316 / year 32 votes
Option “C” $288 / year 16 votes
Retain Haley website? 9 votes “Yes” and 42 votes “No”
Allow electronic voting? 46 votes “Yes” and 5 votes “No”
Homeowner votes are important. If homeowners have not returned their votes in the selfaddressed, postage paid envelope, they should do so. Votes received after 24 May will not be counted. m. Individual homeowner actions:
1. 4614 Pascal – Request to approve the landscaping plan and waive fines – errors on the part of the Management Company. The Board sent approval on 7 Nov 2007 which homeowner fully complied with. The Board unanimously approved the plan and waived any existing fines.
2. 4665 Pascal – Complaint that the backyard is in “atrocious” condition and an SUV is parked along the rocks on the side of the driveway. No SUV was observed parked on the rocks beside the driveway but the Board will check again at another time to confirm. The growing season has recently gotten underway and the weather is finally improving enough so homeowners can get outside to tend to their yards. The Board unanimously agreed to place a paragraph regarding yard upkeep in its upcoming newsletter to be released within the week and not single out homeowners for weed violations or yards in need of additional care this month to facilitate additional time for compliance.
3. 4734 Pascal – Homeowner submitted a landscape plan twice to the previous
Management Company but it was lost both times. New plan submitted. The Board unanimously approved the new plan and waived the existing fine.
4. 4774 Pascal – Complaint of a dead tree in the front yard. The Board was unable to determine whether the tree is dead or still in a dormant state, and elected to take no action at this time since the growing season recently got underway.
5. 4775 Pascal – Complaints of weeds out of control, dead spots in the backyard grass and dog excrement. Scott Glaze will contact the renter regarding clean-up of the dog excrement.
The Board agrees that some weeds are present as in most areas of the neighborhood, but they are not out of control at this residence. There are a few dead spots in the grass but no more than at many other homes in the community at this time of year. The growing season has recently gotten underway and the weather is finally improving enough so homeowners can get outside to tend to their yards. The Board unanimously agreed to place a paragraph regarding weed removal / yard upkeep in its upcoming newsletter to be released within the week and not single out homeowners for weed violations or yards in need of additional care this month to facilitate additional time for compliance.

6. 7420 Chancellor – Longstanding commercial vehicle violation. Homeowner has failed to provide an acceptable plan to remove the vehicle. The Board unanimously voted to view this as a continuing violation and impose the maximum fine following expiration of the 30 day notice period unless the owner either removes the vehicle or provides an acceptable plan before then.
7. 7450 Chancellor -- Commercial vehicle violation. The tenant refused to put a topper on his vehicle as agreed upon by the Board and homeowner. The homeowner claims she never knew of the commercial vehicle restriction. The Board agreed (2-0-1) to send a first warning letter to the homeowner requesting vehicle removal or installation of the previously agreed upon topper.
8. 7490 Chancellor – Request for temporary (1 year) dog kennel. Dog kennels are not addressed in the WPHOA rules (only dog houses and dog runs). The requested kennel is higher than 4’6” (it’s 6’0”) and chain link. The Board unanimously disapproved the dog kennel request by extension of the current rules for dog houses and dog runs which do not allow chain link and restrict heights to 4’6”.
9. 7675 Chancellor -- Barking Great Dane. Violation letter sent last month. Rodger
Oetjen subsequently spoke to the tenant (Maria Carvalho) who stated she would keep the dog inside at night to preclude further disturbances.
10. 7680 Chancellor – Complaint that the mail box area and side of house require landscape work. Also, there is no tree in the front of the house as required by the WPHOA Rules.
The Board researched the approved landscaping plan on file and noted that 3 trees were approved for the front yard. Bruce Brian will contact the homeowner and request installation of the trees and clean-up of the mail box / side landscaping areas.
11. 7685 Chancellor – Complaint that weeds are out of control. The Board agrees that some weeds are present as in most areas of the neighborhood, but they are not out of control at this residence. The growing season has recently gotten underway and the weather is finally improving enough so homeowners can get outside to tend to their yards. The Board unanimously agreed to place a paragraph regarding weed removal / yard upkeep in its upcoming newsletter to be released within the week and not single out homeowners for weed violations or yards in need of additional care this month to facilitate additional time for compliance.
12. 7695 Chancellor -- Wants fine waived for not having LS plan. Submitted twice to the previous Management Company but no record. The Board unanimously agreed to waive the existing fine contingent on the homeowner’s submission of a simple sketch delineating the current installation.
13. 7715 Chancellor – Complaints for location of satellite dish (since homeowners have cable), weeds in the retaining wall and poor condition of the front lawn. The Board unanimously agreed that weeds are present and lawns throughout the neighborhood require some attention.
The growing season has recently gotten underway and the weather is finally improving enough so homeowners can get outside to tend to their yards. The Board unanimously agreed to place a paragraph regarding weed removal / yard upkeep in its upcoming newsletter to be released within the week and not single out homeowners for weed violations or yards in need of additional care this month to facilitate additional time for compliance. The Board further agreed unanimously not to order the homeowner to remove the satellite dish as it is in a reasonable and acceptable

location (3 other homes on the same row of houses have used the same or close location). The fact that the homeowner is receiving cable has no bearing on the continued approval of the satellite dish since: 1) the resident could change his mind regarding cable versus satellite reception and 2) the WPHOA rules do not require removal.
14. Commercial office complex area – Complaint regarding many weeds in the mulch and rock areas. The Board agrees that some weeds are present as in most areas of the neighborhood, but they are not out of control at the commercial office complex. The growing season has recently gotten underway and the weather is finally improving enough so that the landscaper can complete the complex landscaping and deal with the weeds. The Board unanimously agreed to place a paragraph regarding weed removal / yard upkeep in its upcoming newsletter to be released within the week and not single out the commercial activity for weed violations this month to facilitate additional time for compliance.
15. Descartes entrance to Woodmen Pointe – Complaints about the poor condition of the common area grass on the hill and erosion tubes still blocking the gutters. The newly formed
Architectural Review Committee was tasked to develop ideas for presentation to the Board regarding improvement to the common area on the hill overlooking Descartes. The Board unanimously agreed that the erosion tubes should be removed immediately. Rodger Oetjen will contact the commercial property landscaper to coordinate removal. o. The Board unanimously agreed to conduct its next meeting on June 10, 2008 (6:00
P.M.) at 7680 Fargo Drive. Any homeowners who wish to attend are welcome. The Board encourages constructive community involvement. The 6:00 P.M. time was selected to facilitate and encourage homeowner attendance. Meeting location alternates between the Fire Station and
Board members’ homes.
3. Adjournment : 8:30 P.M.