Instructions and tips for submitting papers
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You must submit BOTH a 300 word abstract AND a 1000 word paper. The
submission of the abstract can get you either an oral or poster presentation. The
submission of the longer paper puts you in the running for the student or resident
award which comes with a cash prize.
The deadline and submission forms can be found at www.physiatry.org. The
deadline is typically in September or October.
To submit your abstract and paper, Select “Electrode Store Award” from the
“Proposal Category” dropdown menu; you will then be able to Submit a 300 word
abstract followed by a longer version of the paper limited to 1,000 words.
Please follow the special instructions below depending on whether you are in the
RREMS program, a WRAMC resident, a T35 student, or if none of the above,
follow instructions for other students.
RREMS students only
RREMS students will be required to give a 15 minute oral presentation (instead of
a poster) if the paper is of sufficient quality. These are typically presented all in
one room on the Friday of the conference; however dates and times of
presentations can vary. You will receive notification of your presentation date
and time by email after it is accepted.
WRAMC Residents, T35, and other students and residents
The abstracts, if accepted, may be presented as a poster OR there is potential that
you will be asked to give a short oral presentation to the AAP assembly
WRAMC Residents only
A draft of your paper is due to HERL on Sept 1, 2010 by midnight. Please email
this draft to dicianno@pitt.edu, akellehe@pitt.edu, and rcooper@pitt.edu.
Please also review the guidelines for Walter Reed residents posted on the Pitt med
website where you retrieved this document.
Everyone
If any student or resident wins the Best Paper Award, they will be given an
additional time slot for an oral presentation to the entire assembly above and
beyond what you were asked to present already
The word limit does NOT include references. When you submit online, you do
not have to submit your references.
For the abstract, each section, Objectives, Design, Results and Conclusion, also
has a 150 word limit.
Cut and paste your abstract and paper into the appropriate areas in the online
submission form and fill out the other necessary information.
Check it over before submitting because reformatting will occur. The system
does not handle superscripts, subscripts, tables, graphs or photos so when writing
your papers, it is best to write them entirely in simple text format. This is
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particularly challenging when presenting data in the results section, but it can be
done!
Choose the medical student category for both submissions.
For the abstract, when asked whether it is a poster or presentation, select
“consider for either.”
After submitting online, send your final documents in Word format to Brad
Dicianno, MD at dicianno@pitt.edu.
Results of the competition are posted on the AAP website so check back
frequently to find out where your paper stands.
The Submitting Author must register once to submit the abstract online via
www.physiatry.org and can manage multiple abstracts from one site. Other steps
to complete the submission process are outlined on the AAP abstract web page as
well. You may return to the site any time prior to the deadline to edit your
submission.
Co-authors are not required to register. They will be sent direct links to complete
the necessary tasks for each abstract they co-author.
You will definitely want to avoid waiting until the last minute to submit because
no one at AAP will be available to help after business hours and the website gets
slow when everyone tries to upload at the same time. Bernadette handles the
online submissions so if you have any problems, please feel free to contact her.
Further help with online submissions can be obtained from
Bernadette M. Rensing
Communications Manager
Association of Academic Physiatrists
7250 Parkway Drive, Suite 130
Hanover, Maryland 21076
410.712.7120 (O) - 410.712.7101 (F)