Request for ‘down time’ during field
trips
School of Geography
A field trip includes all the activities that have been organised by the SoG including travel to/from the field
location. The SoG has a legal and moral responsibility to ensure the safety of all students for the whole duration
of the trip including students’ personal time (BS8848). Down time is a period of time, occurring within the overall
duration of the field trip, identified by prior agreement between the SoG and the participant, which is beyond our
jurisdiction including organization of independent travel to/from the field location.
If you wish to request a period of down time complete and submit the following form to the module convenor
and/or field trip leader no later than 8 weeks before the date of departure of the field trip. Any costs associated
with this must be covered by the student.
1. Field trip details
Module
code
Field trip
leader
Destination
2. Your details
First name
Surname
Year of study
Mobile phone no.
Next of kin:
3. Down time arrangements
Reason for down time
(e.g. independent travel
at the end of the field
trip)
Date and duration of
down time
Details of alternative
travel and/or
accommodation
arrangements (e.g. date
of return to the UK)
Your QM email address
Phone no.
Address
Time and place of departure
from field trip
Request for ‘down time’ during field
trips
School of Geography
During down time I understand that:
1. I am not under the jurisdiction of QMUL staff and I am responsible for my own safety
YES/NO
2. I am not covered by travel insurance or public liability insurance provided by Queen Mary University of
London for the purposes of the field trip.
YES/NO
3. I am responsible for my own insurance, travel and accommodation arrangements and payments.
YES/NO
Student
Signature
Approved by field trip leader
If not approved please provide
reasons
Signature
Date
YES/NO
Date