Booking an Education Visit to Jupiter Artland:
Contents
Booking your visit ............................................................................................................................ 2
Availability ..................................................................................................................................... 2
Visiting options ............................................................................................................................ 2
What to bring: ............................................................................................................................... 2
Terms and conditions ................................................................................................................ 2
Travel Arrangements: .................................................................................................................... 3
Travelling by car .......................................................................................................................... 3
Travellling by Public Transport............................................................................................. 3
Travelling by coach: ................................................................................................................... 4
Instructions for Coach Drivers ............................................................................................... 4
Guidelines for primary and nursery teachers ....................................................................... 5
General information ................................................................................................................... 5
Completing a Risk Assessment .............................................................................................. 5
Self guiding groups ..................................................................................................................... 5
Jupiter Artland Woodland Classroom and Garden Potential Hazards ........................ 6
Woodland Classroom Potential Hazards: .......................................................................... 6
Woodland classroom garden Potential Risks/ Hazards .............................................. 6
Sculpture Potential Hazards ................................................................................................... 7
General Outside Potential Hazards ...................................................................................... 7
Booking Form .................................................................................................................................... 8
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Booking your visit
The Jupiter Education Foundation provides FREE visits to schools, universities and
community groups.
Availability
Free educational visits are available on MONDAYS, WEDNESDAYS AND THURSDAYS during
school term times from FEBRUARY TO NOVEMBER.
Visiting options
Visits can be structured in the following ways:
1. A full day tour and workshop from 9.30am-2.30pm (times can be adjusted if required).
Half day tour/workshops can also be booked for nursery visits or groups with additional
learning needs.
Capacity: 30 primary/nursery children and 25 secondary/tertiary students for a workshop
2. A half day visit (am or pm) in which the group can have a tour and sketching and
photographing time.
Capacity:
Mondays: Feb – November up to 30
Wednesdays: Feb-November –up to 100 (tour only no breakspace) up to 60 (tour, break
space and sketching time)
Thursdays: May-Sept up to 30; Oct-April up to 100 (tour only no break space), up to 60 (tour,
break space and sketching time)
3. A self-led visit for a full day/half day with indoor space provided for breaks and lunches
Capacity:
Mondays: Feb – November up to 30
Wednesdays: Feb-November –up to 60
Thursdays: May-Sept up to 30; Oct-April up to 60
What to bring:
Jupiter Artland is predominantly an outdoor gallery with mud at nearly all times of year!
Please make sure pupils wear suitable footwear and bring warm layers and waterproofs too.
Workshop activities can be messy to it also recommended they wear old clothes and/or
bring art overalls.
Terms and conditions
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All visits are SUBJECT TO AVAILABILITY and confirmation from education staff Education visits can often book up to 2 terms in advance. It is recommended to
provide a list of suitable dates when booking so we coordinate a date that works for
both parties.
It is the responsibility of all group leaders to complete a RISK ASSESSMENT prior to
visiting.
All self- guided visit leaders MUST complete an on site pre-visit risk assessment.
Please email educationfoundation@jupiterartland.org to arrange this.
Please read all our travel arrangements before visiting. If travelling by coach you
MUST pass on our instructions to your coach drivers.
To book in your visit you MUST complete the booking visit form and email to
educationfoundation@jupiterartland.org to confirm your visit.
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Travel Arrangements:
Travelling by car
Jupiter Artland is only open to the public from May-September. During months outwith
these dates there are not always signposts to Jupiter Artland. We are located 25 minutes
outside Edinburgh. If you are using satellite navigation, be warned you will end up in the
middle of a field upsetting our very patient neighbours. PLEASE do follow our instructions on
the Internet, there is only one entrance to Jupiter and that is via the B7015. Please park in
the main car park and walk up to the Steadings area to meet your education leader.
Travellling by Public Transport
There is a direct bus from central Edinburgh and the journey takes 35 minutes. The number
27 First bus leaves from Edinburgh (Regent Rd) or from Dalry Road, Haymarket. After you
have gone through Wilkieston the bus will take a right hand turn onto the B7015 to East
Calder. Twenty yards after the turn onto the B7015 the gates to Jupiter Artland are on the
right after Ashbank House. The bus driver will stop at a bus stop called Coxydene/Jupiter
Artland 50 yards further on. They have gone too far if they get to Camps industrial estate.
Please be aware that although the bus stops outside Jupiter Artland gates, it is a 15-20
minute walk to the main Steadings area where our education facilities are located. Please
allow time for this when planning your journey. Please make sure you call the Jupiter
education team when you are 15 minutes away so they can come meet you at the gate.
Please see overleaf for coach instructions
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Travelling by coach:
The Jupiter Artland gates are 3.3 metres wide so most coaches can not fit through and doing
so will damage the grass verges. If the coach is too big it is possible to be dropped outside
the gates where a member of the education staff will meet you to walk you up to the
education area. This must be arranged in advance.
You MUST pass on the below instructions to your coach driver.
Instructions for Coach Drivers
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There is no access for large coaches to Jupiter Artland. If the coach is wider than 3.3
metres then you will need to drop off the group at the main gates just off the B7015.
The road is not wide enough for larger coaches to be able to swing into the gates.
Please do not park the coach to wait for the group on the side of the road next to
our gates as this is dangerous for traffic on the B7015. Coxydene Farm Foods just
beyond our gates are not happy about being used as a turning area or a coach park
so please continue along the B7015 and turn in the Camps Industrial Estate if you
need to turn. It is also possible to park by the road in the Industrial Estate area to
wait for the group.
There are strictly no vehicles allowed in the Steadings area. If your mode of
transport gets through the gates please park in the main car park (or disabled car
park if applicable) and follow the road around to the Steadings area.
Please can the leader of the group visiting contact the office when you are 15
minutes away and an education officer will meet them at the gate. The office
number is 01506889900.
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Guidelines for primary and nursery teachers
General information
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Please park in the main car park or if you are a group with additional needs there is a
disabled car park near the Steadings buildings.
If you come on a large coach you will need to let us know so we can meet you at the
main gates – 20 minute walk from the indoor base. Please call us to let us know
when you are 15 minutes away so we c an walk to meet you.
Please contact staff on the Jupiter office number 01506889900 on arrival or come to
the Jupiter Estate Office in the cottage next to the Steadings area .
Toilets are located in the Steadings Area.
Working area next to toilets is out of bounds.
Jupiter Artland is open to the public from mid May to the end of September,
Thursday to Sunday.
Jupiter Café is only open May to September on Thursdays for educational groups.
Educational visits are for free but donations to the Jupiter Education Foundation are
welcomed.
Please come suitably dressed and with strong waterproof footwear as there is
always mud!
Completing a Risk Assessment
Jupiter is an outdoor space with many potential hazards and risks. It is important that you
have conducted a full risk assessment in advance of your visit. We offer pre visit sessions
and if these are not suitable we welcome teachers to visit at other times too.
We have listed potential hazards below but these are only guidelines and responsibility lies
with the visiting group to have conducted their own risk assessment relevant to their own
group.
Self guiding groups
Children must be supervised at all times
Self-guiding groups must ensure this and bring the legally required number of staff to make
this possible. Guided groups will be accompanied by at least one member of the Jupiter
Education staff.
We can provide self guided resources, which have information, questions and tips about
each artwork, as well as H and S guidance for each artwork.
There is a folder in the classroom with the health and safety guidelines for the classroom
and garden. It is recommended that the teacher in charge reads this at the beginning of the
day.
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Jupiter Artland Woodland Classroom and Garden Potential Hazards
The Woodland Classroom maximum capacity is 30 people (including accompanying adults)
for a class and 50 people for a lecture.
Woodland Classroom Potential Hazards:
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Floor is of painted concrete and is slippy when wet therefore a warning sign must
be put up if floor has become wet. Otherwise the floor must be mopped and kept
dry.
The large doors to the woodland classroom could pose a risk for fingers and door
slamming. There is a hook, which holds back the doors. When the doors kept open
this must be on.
Heaters – there are electric heaters that heat the classroom in winter and these
must be pointed out to the children so they don’t touch them. Warning signs will be
put next to them.
Equipment – all sharp tools and potentially harmful equipment is kept in the storage
container.
Trip hazard of a small step into the classroom.
Storage Trolley is heavy and is secured but children should not attempt to move it.
Ensure that all tables are properly constructed as potential risk of collapse if not.
Woodland classroom garden Potential Risks/ Hazards
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The steps into the classroom area are quite steep for small children so
accompanying teachers/group leaders must guide them.
There are many potential risks of tree climbing, tripping and slipping. The teacher
must explain these risks to the children at the start of a play session.
Risk of falling from trees so no tree climbing allowed.
Risk of falling from walls or damaging walls so no climbing on the walls, jumping the
walls or pushing/kicking walls, which are dry stone walls and with extreme force can
be moved.
Risk of falling from other objects such tables and chair logs which the children may
sit on but not climb on as they are not stable.
Risk of children wandering off from classroom garden – gates must be kept shut at
all times.
Risk of children entering the working area – gates to working area are padlocked
from the other side
Risk of children going into the storage container where potentially hazardous tools
are stored – this must be kept locked at all times.
Risk of injury from sticks and stones – below the waist rule – children may play with
them to create outdoor outwork or dens etc but they do not raise them above waist
height or throw them.
In the garden there is a premade den with large sticks for building on to it. Sticks are
not secured so there is a risk of them falling down. Children can use this area for
building and playing but must proceed with caution and all sticks should be kept
below waist height.
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Sculpture Potential Hazards
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Cells of Life – these large landforms rise to 60 feet high and have narrow paths. In
winter these can be slippy and care should be taken when walking up the paths.
Please go in single file, watch where you are walking not the view and if it is very
wet don’t attempt to climb the highest mound. Keep to the flat paths and do not
roll, slide or climb up or down the sides.
Firmament – the slope up to this artwork can be very slippy please take extra care
especially when coming down it.
Only Connect – single file over bridge
Stone House Bonnington – the floor is very uneven please take care when walking
inside
Coppice room – small groups – 6 or less at once as it is easy to hurt your face on the
tree trunks as they get closer together as you move into the artwork.
The Light Pours Out of Me – do not touch the barbed wire and take care walking
down the steps when wet as can be slippy
Stone Coppice – do not climb or attempt to move the stones in the trees and take
care of the badger sets.
General Outside Potential Hazards
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Roads – the roads running through the Artland are private and therefore not busy
except when we are open to the public. Care must be taken at all times when
walking on the roads.
Animals – there are ponies and horses in the fields, which you walk past. Please do
not try to pet them or feed them as they can bite.
Trees – if it is windy we will advise you not to go on a tour in the woodland. When
you are in the woods please check overhead to make sure there are no hanging
branches when you are walking about.
Machinery – due to ongoing maintenance there may be gardener’s machinery in the
Artland – please avoid areas where they are working.
Sometimes tools are left in the Artland please do not let children touch them.
Slips and trips – especially in woodland areas where there are no paths, please wear
suitable footwear and follow teacher in charge who can warn the group of
hazardous surfaces.
Dog poo – the owners of Jupiter have dogs and sometimes they walk around the
artland – please ensure that children do not handle it.
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Booking Form
School/Organisation name:
Contact name:
Contact email:
Contact mobile number (teacher in charge
of group)
School/organisation address
Group size:
Age of pupils:
Special requirements or disabilities:
Number of accompanying adults*
There is a limit of 2 adult helpers
accompanying the teacher with each
group. Except in the case of children with
additional learning needs).
Proposed dates for visit**
Please be aware there is no guarantee this
date will be available.
Arrival time
Departure time
Type of Visit
(Please refer to visit options)
Mode of Travel
Do you require someone to meet you at
the main gates? (Please refer to travel
arrangements before answering)
I would like to request a cd of educational resources and sample lesson plans to be sent to
the above address
Yes/No
Tea and coffee facilities
Yes/No
If you are coming as a large adult or older teenage group visit between September and May
we can provide tea and coffee facilities in the café space if this is pre-booked and we leave
an honesty box for donations.
Jupiter Artland sometimes takes photographs for use on its website and social media to
promote the work of the Education Foundation.
I give permission for my class to be photographed and will advise on any pupils who cannot
be photographed.
Yes/No
*
Please complate booking form and return to educationfoundation@jupiterartland.org
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