CITY UNIVERSITY OF HONG KONG
Hall 8 and Jockey Club House Active Resident Award
Regulations
With the goal of developing a healthy and active residence life among postgraduate students,
the “Active Resident Award” (ARA) is established at Hall 8 and Jockey Club House (JCH) of
the Student Residence, City University of Hong Kong for the following purposes:
a. To reward residents who proactively participate in and contribute to extracurricular activities
organized by the hall and the SRO;
b. To promote a balance between study and personal life among postgraduate residents by
encouraging them to be involved in the residential and community life;
c. To cultivate and strengthen the hall spirit as well as a support network among residents;
d. To encourage community service.
The following regulations shall apply as of 2015/16.
1. The Award will be known as the “Active Resident Award” (活躍宿生獎).
2. There will be a maximum of EIGHT Awards (nominally up to 6 ARAs in Hall 8 and up to 2
ARAs in JCH) each semester (hereinafter the “award semester”).
3. The maximum amount of each award is HK$2,000. This amount will offset the corresponding
portion of the hall fee for the final month of the subsequent academic semester (hereinafter the
“aid semester”), provided the awardee continued to be active. If the awardee is not required to pay
the hall fee in the aid semester, the award itself will be deemed to have been given but its monetary
component will be forfeited.
4. To be eligible for ARA, the applicant must be a registered full-time student of City University of
Hong Kong residing in Hall 8 or JCH for at least the entire semester, summer term excluded.
5. The applicant’s relative merit for receiving ARA will be assessed based on contributions to the
residence or community life. These could be demonstrated in the form of:
a) leading, organizing, developing and participating in, or otherwise contributing to, the
floor/hall/SRO/HK community (e.g. in hall sports teams, intra/inter-hall sports activities
and other floor/hall/SRO/community activities); and
b) developing a supportive and comfortable living and learning environment (e.g. creating
a positive living and learning atmosphere, and providing support and assistance to other
residents).
6. Conditions of Award Acceptance:
i.
The ARA scheme is not applicable to RTs, residents whose hall fees are covered by
another scholarship/award scheme in the aid semester, and those exceeding the
University’s upper limit on the total annual amount of scholarships/grants/awards of
HK$160,000 (after ARA).
ii.
Winners of ARA are required to reside continuously in Hall 8 or JCH for the entire aid
semester and are expected to play an active and advisory role to assist the RM and RTs in
iii.
iv.
organizing hall activities. Breach of hall rules and Regulations Governing Student Residence
will lead to the forfeiture of the Award amount.
Should the award recipient fail to meet the requirements stated in the Regulations of Hall
Scholarships or violate Regulations Governing Student Residence, the Scholarship
Selection Panel reserves the right to withdraw the award at any time, including during the
aid semester.
With the objective of nurturing students and promoting a caring culture, the Community
Relations Committee of the University Council has recommended that each
award/scholarship recipient be requested to make an annual donation of at least HK$200
to City University of Hong Kong for student support via CityU Alumni Giving Club once
they are gainfully employed after graduation. This term has been incorporated into all
scholarship/prize/award/bursary schemes, whether those by external donors or contributed
by University funding.
7. Procedures and Schedule:
7.1 Nomination and Application:
i. The nomination period for the ARA will be in November and March.
ii. Nominations of qualified residents of Hall 8 and JCH can originate from their Floor
Representatives, fellow residents or from themselves.
iii. The nominations detailing one’s contributions are to be submitted to a Residence
Tutor during the prescribed nomination period (please use a dedicated form).
iv. All applicants will automatically be considered for the Chan Sui Hung Best
Student Award.
7.2 Selection Process:
i.
The full list of nominees will be announced at the end of December and April of
each academic year.
ii.
The ARA selection committee will be comprised of the RM and RT team of Hall
8 and JCH. In addition, the RM may invite one or two other member(s) to serve in
the selection committee.
iii. The applicant is responsible for the truthfulness and correctness of his/her
application. The applicant should be prepared to submit evidence from reliable
sources for verification on request. Unverifiable information may be disregarded.
iv.
Interviews may be conducted to facilitate the selection process.
7.3 Result Announcement:
i. Winners will be announced in December and April of each academic year.
ii. All decisions by the Selection Panel are final. No appeals will be accepted.
Remark:
RM and SRO will evaluate the ARA scheme and reserve the right to modify the Regulations and the
number of awards to be given out in any year.
Last updated: 10 Nov 2015 (HC)
CITY UNIVERSITY OF HONG KONG
Hall 8 and Jockey Club House Active Resident Award
2015-2016
Application Form
(for Semester A / Semester B)
Section A: Personal Particulars
Name (in English):
Name (in Chinese):
Department / Division:
Programme Title / Year:
Student I.D. No.
Starting Date of Residence
at Hall 8/JCH:
Room Number at Hall
8/JCH:
Email Addresses:
Telephone Numbers (Hall):
(Mobile)
Section B: Academic Performance
(Please attach a copy of Academic Report from AIMS)
Cumulative GPA until Sem A/Sem B:
Awards received during your study
at CityU in the passing year
Awarding Date (yy/mm)
Section C: Extra-curricular Activities / Community Services
（# A separate sheet can be used if the space provided is insufficient.）
a. Edmond Ko Cup# (nominally 40%)
Role/Position*
Name of the
Specify or Emphasize Contributions to the Hall
Competition and the Team if you wish (e.g. results, other endeavours ) ***
Round reached (if the
competition has more
than one round) **
Team Manager,
Team Leader
functioning as
Manager, or Coach
Player
Reserve player
Other
Remarks:
* Edmond Ko Cup has eight activities in total. Normally, the players should participate
(including in the reserve capacity) in at least half of the activities in order to be granted all the
points under this category. Exceptions can be made for extraordinary contributions or
achievements.
** The more activities one participates in, the more points one can earn.
*** Good team result(s) can add points under this category (over 30%).
b. Floor/Hall/SRO/Community Service# (nominally 60%)
Subject
Floor/Hall/SRO/Co
mmunity activities
proposed, organized
or assisted.*
Specify Details and Significance of the Remarks for Scoring
Service
List details of activities organized
and other contributions, together
with their significance.
Proposing meaningful plans for
Hall activities and improvements*
*5 points for being the floor
representative, more based on
contributions
* 5 points for being the Fire
Marshal, more for based on
contributions.
Floor/Hall/SRO/Co
mmunity activities
participated in
Section D: Supporting Information
Nominees may enclose recommendation letters and may attach supplementary supporting
information in free-style format.
Section E: Additional Award Information
Have you been awarded the Hall 8 and JCH Active Resident Award?
Yes 
No 
If the answer is ‘Yes’ to the question above, please specify the awarding Academic Year and
Semester:
Academic Year
_________________
Semester
_________________
Section E: Declaration by the Applicant
1. I declare that the details provided in this application and supporting letters are true, complete and
correct and understand that any misrepresentation of facts would lead to disqualification for the
captioned award.
2. I agree that should there be any subsequent changes of my personal data, or change of my status
as a CityU student (e.g. withdrawal, termination of studies), I should inform the tutor team of
Hall 8 or JCH immediately.
3. I agree to the data usage as mentioned below:
- As a basis for selection of applicants by the University or donors for scholarships available.
- For transferring to the Award system in SDS and the University if and when the application
is successful.
4. I understand that the University reserves the right to withdraw the award, partially or in full,
should I fail to fulfil the obligation (s) as stated in the Hall Scholarships Regulations.
Signature:_________________________________ Date: _____________________________